Grants:APG/Proposals/2017-2018 round 1/Amical Wikimedia/Progress report form
Purpose of the report
editThis form is for organizations receiving Annual Plan Grants to report on their progress after completing the first 6 months of their grants. The time period covered in this form will be the first 6 months of each grant (e.g. 1 January - 30 June of the current year). This form includes four sections, addressing grant metrics, program stories, financial information, and compliance. Please contact APG/FDC staff if you have questions about this form, or concerns submitting it by the deadline. After submitting the form, organizations will also meet with APG staff to discuss their progress.
Metrics and results overview - all programs
editWe are trying to understand the overall outcomes of the work being funded across our grantees' programs. Please use the table below to let us know how your programs contributed to the Grant Metrics. We understand not all Grant or grantee-defined Metrics will be relevant for all programs, so feel free to put "0" where necessary. For each program include the following table and
- Next to each required metric, list the outcome/results achieved for all of your programs included in your proposal.
- Where necessary, explain the context behind your outcome.
- In addition to the Global Metrics as measures of success for your programs, there is another table format in which you may report on any OTHER relevant measures of your programs success
For more information and a sample, see Grant Metrics.
- Program 1
- Community
Metric | Achieved outcome | Explanation |
1. # of active editors involved | 68 | link program outcome details + Monthly Reports |
2. # of new editors | N/A | link program outcome details + Monthly Reports |
3. # of individuals involved | 76 | link program outcome details + Monthly Reports |
4. # of new images/media added to Wikimedia articles/pages | N/A | link program outcome details + Monthly Reports |
5. # of articles added or improved on Wikimedia projects | N/A | link program outcome details + Monthly Reports |
6. Absolute value of bytes added to or deleted from Wikimedia projects | N/A | link program outcome details + Monthly Reports |
- Program 2
- Education
Metric | Achieved outcome | Explanation |
1. # of active editors involved | 221 | link program outcome details + Monthly Reports |
2. # of new editors | 1155 | link program outcome details + Monthly Reports |
3. # of individuals involved | 1515 | link program outcome details + Monthly Reports |
4. # of new images/media added to Wikimedia articles/pages | 757 | link program outcome details + Monthly Reports |
5. # of articles added or improved on Wikimedia projects | 2313 | link program outcome details + Monthly Reports |
6. Absolute value of bytes added to or deleted from Wikimedia projects | N/A | link program outcome details + Monthly Reports |
- Program 3
- Culture
Metric | Achieved outcome | Explanation |
1. # of active editors involved | 339 | link program outcome details + Monthly Reports |
2. # of new editors | 201 | link program outcome details + Monthly Reports |
3. # of individuals involved | 530 | link program outcome details + Monthly Reports |
4. # of new images/media added to Wikimedia articles/pages | 286 | link program outcome details + Monthly Reports |
5. # of articles added or improved on Wikimedia projects | 3,042 | link program outcome details + Monthly Reports |
6. Absolute value of bytes added to or deleted from Wikimedia projects | N/A | link program outcome details + Monthly Reports |
- Program 4
- Specific projects
Metric | Achieved outcome | Explanation |
1. # of active editors involved | 226 | link program outcome details + Monthly Reports |
2. # of new editors | 129 | link program outcome details + Monthly Reports |
3. # of individuals involved | 496 | link program outcome details + Monthly Reports |
4. # of new images/media added to Wikimedia articles/pages | 3140 | link program outcome details + Monthly Reports |
5. # of articles added or improved on Wikimedia projects | 3634 | link program outcome details + Monthly Reports |
6. Absolute value of bytes added to or deleted from Wikimedia projects | N/A | link program outcome details + Monthly Reports |
- Program 5
- Outreach and communications
Metric | Achieved outcome | Explanation |
1. # of active editors involved | 6 | link program outcome details + Monthly Reports |
2. # of new editors | N/A | link program outcome details + Monthly Reports |
3. # of individuals involved | 679 | link program outcome details + Monthly Reports |
4. # of new images/media added to Wikimedia articles/pages | N/A | link program outcome details + Monthly Reports |
5. # of articles added or improved on Wikimedia projects | N/A | link program outcome details + Monthly Reports |
6. Absolute value of bytes added to or deleted from Wikimedia projects | N/A | link program outcome details + Monthly Reports |
- Program 6
- Wikimedia Hackathon
Metric | Achieved outcome | Explanation |
1. # of active editors involved | 191 | link program outcome details + Monthly Reports |
2. # of new editors | 18 | link program outcome details + Monthly Reports |
3. # of individuals involved | 515 | link program outcome details + Monthly Reports |
4. # of new images/media added to Wikimedia articles/pages | 85 | link program outcome details + Monthly Reports |
5. # of articles added or improved on Wikimedia projects | 9354 | link program outcome details + Monthly Reports |
6. Absolute value of bytes added to or deleted from Wikimedia projects | N/A | link program outcome details + Monthly Reports |
- ALL PROGRAMS
Metric | Achieved outcome | Explanation |
1. # of active editors involved | 1,051 | link program outcome details + Monthly Reports |
2. # of new editors | 1,503 | link program outcome details + Monthly Reports |
3. # of individuals involved | 3,801 | link program outcome details + Monthly Reports |
4. # of new images/media added to Wikimedia articles/pages | 4,268 | link program outcome details + Monthly Reports |
5. # of articles added or improved on Wikimedia projects | 18,343 | link program outcome details + Monthly Reports |
6. Absolute value of bytes added to or deleted from Wikimedia projects | N/A | link program outcome details + Monthly Reports |
Telling your program stories - all programs
editPlease tell the story of each of your programs included in your proposal. This is your chance to tell your story by using any additional metrics (beyond global metrics) that are relevant to your context, beyond the global metrics above. You should be reporting against the targets you set at the beginning of the year throughout the year. We have provided a template here below for you to report against your targets, but you are welcome to include this information in another way. Also, if you decided not to do a program that was included in your proposal or added a program not in the proposal, please explain this change. More resources for storytelling are at the end of this form. Here are some ways to tell your story.
- We encourage you to share your successes and failures and what you are learning. Please also share why are these successes, failures, or learnings are important in your context. Reference learning patterns or other documentation.
- Make clear connections between your offline activities and online results, as applicable. For example, explain how your education program activities is leading to quality content on Wikipedia.
- We encourage you to tell your story in different ways by using videos, sound files, images (photos and infographics, e.g.), compelling quotes, and by linking directly to work you produce. You may highlight outcomes, learning, or metrics this way.
- We encourage you to continue using dashboards, progress bars, and scorecards that you have used to illustrate your progress in the past, and to report consistently over time.
- You are welcome to use the table below to report on any metrics or measures relevant to your program. These may or may not include the global metrics you put in the overview section above. You can also share your progress in another way if you do not find a table like this useful.
All programs
editAmical is getting to the end of its 2014-2018 strategy plan. We have shown that our model is viable, scalable, and doable in the long term. This year is being marked by the realisation of an international event (WMHACK) which has affected our day to day programmes and the time available by the volunteers to run other events/projects/tasks. That said, we are quite happy with the result so far. This progress report is just a follow up version of the one in 2017, because we still haven't had ANY kind of feedback from any WMF representative from our impact report 2017. This is quite disappointing because we were looking for WMFs recommendations in order to implement them where possible, specially on a key year for us like 2018. Program details and projects are linked and better explained in our monthly reports. If you look at the amount of editathons, eduwiki courses, and writing challenges that we do, it is clear that we cannot explain them all here, that's why we just include general summaries. WMHACK track is only related on how this event affected our day-to-day projects. There is another grant report ongoing only for WMHACK.
Program 1: Community
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Wikimedia Hackathon 2018 was fully organised by volunteers
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Train the trainers workshops
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We ran 1 to 1 several informal follow up meetings to keep community members engaged
Target | Last year (if applicable) | Progress (at end of Q2) | Projected (end of year) | Comments | ||||
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Goal 1: Organizing first ever international event, fully organised by volunteers (explained further in this report) | [1] |
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✅ | ||||
Goal 2: Organizing our annual meeting "Viquitrobada" | link |
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Goal 3: 4 internal formative seminars to empower our members | N/A |
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Goal 3: Microgrants | N/A |
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N/A | Is not working | ||||
Goal 4: Volunteer driven & follow up | Monthly reports |
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Successes (so far) | Challenges (so far) | Learnings (so far) |
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Program 2: Education
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Students from all ages can improve Wikipedia
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Students from Girona
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Antropology students
Target | Last year (if applicable) | Progress (at end of Q2) | Projected (end of year) | Comments | ||||
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Goal 1: Linking our WMHACK project with the educational sector. | N/A |
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✅ | ||||
Goal 2: Improving our documentation for better spreading eduwiki projects (renewing portal, creating a how to video). | link |
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On our way! | ||||
Goal 3: Increasing our presence in secondary high schools. | link2 |
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Successes (so far) | Challenges (so far) | Learnings (so far) |
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Program 3: Culture
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City parternship in L'Hospitalet includes civil servants, librarians and communyties
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Children Teather editathon
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Catalan archives editathon
Target | Last year (if applicable) | Progress (at end of Q2) | Projected (end of year) | Comments | ||||
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Goal 1: Increase community participation and motivation. |
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Goal 2: Increase the amount of free licensed cultural content. | link2 |
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Successes (so far) | Challenges (so far) | Learnings (so far) |
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Program 4: Specific projects
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999 bios of women appearing at The Dinner Party feminist artwork
Successes (so far) | Challenges (so far) | Learnings (so far) |
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Program 5: Outreach and comms
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Presentations done during Mobile World Congress
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Long interviews in printed magazines
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Participation in some international conferences
Target | Last year (if applicable) | Progress (at end of Q2) | Projected (end of year) | Comments | ||||
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Goal 1: Reactivating our own blog. | [2] |
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Still challenging. | ||||
Goal 2: Reaching new diverse communities in Catalan areas. |
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Scheduling more diverse projects is helping us to reach new audiences. |
Successes (so far) | Challenges (so far) | Learnings (so far) |
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Program 6: Wikimedia Hackathon
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WMHACK attendees group photo gif
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Prehackathon in Olot
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Wikidata Open Data editathon at CCCB
Target | Last year (if applicable) | Progress (at end of Q2) | Projected (end of year) | Comments | ||||
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Goal 1: Increase the number of tech events | N/A |
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On our way | ||||
Goal 2: Creating an stable community of developers in Catalan Areas | N/A |
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On our way |
Successes (so far) | Challenges (so far) | Learnings (so far) |
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Revenues received during this six-month period
editPlease use the exchange rate in your APG proposal.
Table 2 Please report all spending in the currency of your grant unless US$ is requested.
- Please also include any in-kind contributions or resources that you have received in this revenues table. This might include donated office space, services, prizes, food, etc. If you are to provide a monetary equivalent (e.g. $500 for food from Organization X for service Y), please include it in this table. Otherwise, please highlight the contribution, as well as the name of the partner, in the notes section.
Revenue source Currency Anticipated Q1 Q2 Q3 Q4 Cumulative Anticipated ($US)* Cumulative ($US)* Explanation of variances from plan Membership fees + donation EUR 2.600,00 € 0,00 € 0,00 € 3.040,72 $ 0,00 $ Membership fees are collected on July and August. Partnerships EUR 3.000,00 € 5.000,00 € 5.000,00 € 3.511,06 $ 5.852,40 $ Including partnership executed between 2017 and 2018 and paid in 2018 Conferences and workshops EUR 3.000,00 € 275,00 € 275,00 € 3.511,06 $ 321,85 $ Staff and volunteering focused in the WMHack during the first semester APG EUR 62.400,00 € 36.400,00€ 36.400,00 € 73.024,43 $ 42.597,98 $ Own reserves and in-kind donations EUR 4.000,00 € 4.000,00 € 4.000,00 € 4.681,38 $ 4.681,38 $ TOTAL EUR 75.000,00 € 45.675,00 € 45.675,00 € 87.787,98 $ 53.462,88 $
* Provide estimates in US Dollars
Spending during this six-month period
editPlease use the exchange rate in your APG proposal.
Table 3 Please report all spending in the currency of your grant unless US$ is requested.
- (The "budgeted" amount is the total planned for the year as submitted in your proposal form or your revised plan, and the "cumulative" column refers to the total spent to date this year. The "percentage spent to date" is the ratio of the cumulative amount spent over the budgeted amount.)
Expense Currency Budgeted Q1 Q2 Q3 Q4 Cumulative Budgeted ($US)* Cumulative ($US)* Percentage spent to date Explanation of variances from plan Program 1: Community EUR 6.000,00 € 884,88 € 884,88 € 7.030,17 $ 1.037,46 $ 14,75 % Program 2: Education EUR 4.000,00 € 568,20 € 568,20 € 4.688,48 $ 665,89 $ 14,21 % Program 3: Culture EUR 4.000,00 € 370,51 € 370,51 € 4.688,48 $ 434,03 $ 9,27 % Program 4: Special projects EUR 4.000,00 € 869,13 € 869,13 € 4.688,48 $ 1.018,08 $ 21,73 % Program 5: Outreach & Comms EUR 2.000,00 € 1.461,96 € 1.461,96 € 2.344,24 $ 1.712,66 $ 73,10 % Program 6: Wikimedia Hackathon - - - - - - - - - - Check the Wikimedia Hackathon 2018 Financial Report Operations (excludes staff and programs) EUR 7.000,00 € 1.611,00 € 1.611,00 € 8.196,74 $ 1.886,74 $ 23,01 % Staff (excludes programs and operations) EUR 48.000,00 € 16.310,06 € 16.310,06 € 56.154,28 $ 19.080,83 $ 33,98 % TOTALS EUR 75.000,00 € 22.075,74 € 22.075,74 € 87.787,98 $ 25.820,04 $ 29,43% Board and core volunteers spent most of their efforts in the WMHack 2018, therefore the expenses were lower than expected in the budget lines.
* Provide estimates in US Dollars
Compliance
editIs your organization compliant with the terms outlined in the grant agreement?
editAs required in the grant agreement, please report any deviations from your grant proposal here. Note that, among other things, any changes must be consistent with our WMF mission, must be for charitable purposes as defined in the grant agreement, and must otherwise comply with the grant agreement.
Are you in compliance with all applicable laws and regulations as outlined in the grant agreement? Please answer "Yes" or "No".
- Yes
Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Grant funds as outlined in the grant agreement? Please answer "Yes" or "No".
- Yes
Signature
edit- Once complete, please sign below with the usual four tildes.
Resources
editResources to plan for measurement
edit- Global metrics are an important starting point for grantees when it comes to measuring programmatic impact (Learning Patterns and Tutorial) but don’t stop there.
- Logic Models provide a framework for mapping your pathway to impact through the cause and effect chain from inputs to outputs to outcomes. Develop a logic model to map out your theory of change and determine the metrics and measures for your programs.
- Importantly, both qualitative and quantitative measures are important so consider both as you determine measures for your evaluation and be sure to ask the right questions to be sure to capture your program stories.
Resources for storytelling
edit- WMF storytelling series and toolkit (DRAFT)
- Online workshop on Storytelling. By Frameworks institute
- The origin of storytelling
- Story frames, with a focus on news-worthiness.
- Reading guide: Storytelling and Social change. By Working Narratives
- The uses of the story.
- Case studies.
- Blog: 3 Tips on telling stories that move people to action. By Paul VanDeCarr (Working Narratives), on Philanthropy.com
- Building bridges using narrative techniques. By Sparknow.net
- Differences between a report and a story
- Question guides and exercises.
- Guide: Tools for Knowledge and Learning. By Overseas Development Institute (UK).
- Developing a strategy
- Collaboration mechanisms
- Knowledge sharing and learning
- Capturing and storing knowledge.