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Grants:APG/Proposals/2012-2013 round1/Wikimedia Sverige/Progress report form/Q3

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Purpose of the report

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This form is for organizations receiving Annual Plan Grants to report on their results to date. For progress reports, the time period for this report will the first 6 months of each grant (e.g. 1 January - 30 June of the current year). For impact reports, the time period for this report will be the full 12 months of this grant, including the period already reported on in the progress report (e.g. 1 January - 31 December of the current year). This form includes four sections, addressing global metrics, program stories, financial information, and compliance. Please contact APG/FDC staff if you have questions about this form, or concerns submitting it by the deadline. After submitting the form, organizations will also meet with APG staff to discuss their progress.

Global metrics overview - all programs

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We are trying to understand the overall outcomes of the work being funded across our grantees' programs. Please use the table below to let us know how your programs contributed to the Global Metrics. We understand not all Global Metrics will be relevant for all programs, so feel free to put "0" where necessary. For each program include the following table and

  1. Next to each required metric, list the outcome achieved for all of your programs included in your proposal.
  2. Where necessary, explain the context behind your outcome.
  3. In addition to the Global Metrics as measures of success for your programs, there is another table format in which you may report on any OTHER relevant measures of your programs success

For more information and a sample, see Global Metrics.

Overall

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Metric Achieved outcome Explanation
1. # of active editors involved
2. # of new editors
3. # of individuals involved
4. # of new images/media added to Wikimedia articles/pages
5. # of articles added or improved on Wikimedia projects
6. Absolute value of bytes added to or deleted from Wikimedia projects


Telling your program stories - all programs

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Please tell the story of each of your programs included in your proposal. This is your chance to tell your story by using any additional metrics (beyond global metrics) that are relevant to your context, beyond the global metrics above. You should be reporting against the targets you set at the beginning of the year throughout the year. We have provided a template here below for you to report against your targets, but you are welcome to include this information in another way. Also, if you decided not to do a program that was included in your proposal or added a program not in the proposal, please explain this change. More resources for storytelling are at the end of this form. Here are some ways to tell your story.

  • We encourage you to share your successes and failures and what you are learning. Please also share why are these successes, failures, or learnings are important in your context. Reference learning patterns or other documentation.
  • Make clear connections between your offline activities and online results, as applicable. For example, explain how your education program activities is leading to quality content on Wikipedia.
  • We encourage you to tell your story in different ways by using videos, sound files, images (photos and infographics, e.g.), compelling quotes, and by linking directly to work you produce. You may highlight outcomes, learning, or metrics this way.
  • We encourage you to continue using dashboards, progress bars, and scorecards that you have used to illustrate your progress in the past, and to report consistently over time.
  • You are welcome to use the table below to report on any metrics or measures relevant to your program. These may or may not include the global metrics you put in the overview section above. You can also share your progress in another way if you do not find a table like this useful.
Target Last year (if applicable) Progress (at end of Q2) End of year (projected or actual) Comments
Example Example Example Example Example

Revenues received during this period (6 month for progress report, 12 months for impact report)

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Please use the exchange rate in your APG proposal.

Table 2 Please report all spending in the currency of your grant unless US$ is requested.

  • Please also include any in-kind contributions or resources that you have received in this revenues table. This might include donated office space, services, prizes, food, etc. If you are to provide a monetary equivalent (e.g. $500 for food from Organization X for service Y), please include it in this table. Otherwise, please highlight the contribution, as well as the name of the partner, in the notes section.
Revenue source Currency Anticipated Q1 Q2 Q3 Q4 Cumulative Anticipated ($US)* Cumulative ($US)* Explanation of variances from plan
A B C D E F G H I J K

* Provide estimates in US Dollars


Spending during this period (6 month for progress report, 12 months for impact report)

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Please use the exchange rate in your APG proposal.

Table 3 Please report all spending in the currency of your grant unless US$ is requested.

(The "budgeted" amount is the total planned for the year as submitted in your proposal form or your revised plan, and the "cumulative" column refers to the total spent to date this year. The "percentage spent to date" is the ratio of the cumulative amount spent over the budgeted amount.)
Expense Currency Budgeted Q1 Q2 Q3 Q4 Cumulative Budgeted ($US)* Cumulative ($US)* Percentage spent to date Explanation of variances from plan
A B C D E F G H I J J2 K
TOTAL B C D E F G H I J J2 N/A

* Provide estimates in US Dollars


Compliance

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Is your organization compliant with the terms outlined in the grant agreement?

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As required in the grant agreement, please report any deviations from your grant proposal here. Note that, among other things, any changes must be consistent with our WMF mission, must be for charitable purposes as defined in the grant agreement, and must otherwise comply with the grant agreement.

Are you in compliance with all applicable laws and regulations as outlined in the grant agreement? Please answer "Yes" or "No".

Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Grant funds as outlined in the grant agreement? Please answer "Yes" or "No".

Signature

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Once complete, please sign below with the usual four tildes.

Resources

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Resources to plan for measurement

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Resources for storytelling

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Basic entity information

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Table 1

Entity information Legal name of entity Wikimedia Sverige
Entity's fiscal year (mm/dd–mm/dd) 01/01-12/31
12 month timeframe of funds awarded (mm/dd/yy-mm/dd/yy) 01/01/13-12/31/13
Contact information (primary) Primary contact name Jan Ainali
Primary contact position in entity CEO
Primary contact username Jan Ainali (WMSE)
Primary contact email jan.ainali wikimedia.se
Contact information (secondary) Secondary contact name Mattias Blomgren
Secondary contact position in entity Chairman
Secondary contact username Historiker
Secondary contact email mattias.blomgren wikimedia.se


Overview of this quarter

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The purpose of this section is to provide a brief overview of this report. Please use no more than 1-2 paragraphs to address the questions outlined below. You will have an opportunity to address these questions in detail elsewhere in this report.

CHANGES: Please describe how you changed your plans and budget based on the FDC allocation approved by the Board in December 2012, and your rationale for these changes. You can then use the changed plans and budget as the basis on which to report back on the first quarter.

  • No changes were made.

HIGHLIGHTS: What were 1–2 important highlights of the past quarter? (These may include successes, challenges, lessons learned.)

  • Highlights in Sweden in July and August is generally vacation. This can even be seen in the usage stats of Wikipedia. So it was quite a slow quarter.
  • Having 6 presentations/workshops in Wikimania.
  • The Gothenburg Book fair, which featured a community driven project taking pictures and making interviews conducted by 11 volunteers, as well as presentations on Wikipedia in Education and Copyright.
  • The final delivery of the brochure Free public information to each of the Members of Parliament.
  • The chapter and Wikipedia were mentioned five times in the Governmental budget proposition for 2014.
  • Our board member Ylva Pettersson was awarded second prize in The Innovative Teacher Award for her and her students' work with creating articles, videos, music and photos for Wikipedia in a project on local history.

WIKI-FOCUS: What Wikimedia projects was your entity focused on (e.g., Wiki Commons, French Wiktionary) this quarter?

  • Mostly Swedish Wikipedia and Wikimedia Commons but thanks to the Swedish for Immigrants project we were involved in around 10 other language versions.

GROWTH: How did your entity grow over the past quarter vs. the previous quarter (e.g., Number of active editors reached/involved/added, number of articles created, number of events held, number of partipants reached through workshops)?

  • New users through chapter activities: (these are confirmed, probably many more during edit-a-thons and workshops which were not tracked)
  • Editors involved in chapter activities: 159 (same as above)
  • Media uploaded helped by chapter resources: 746
  • Media viewed: 5,412,245 times
  • Persons engaged in workshops and seminars: 203
  • Persons reached in presentations: 534
  • Number of events held (edit-a-thons, workshops, seminars, presentations): 29
  • New chapter members: 10
  • New likes on Facebook page: 43 (Total 756)

Financial summary

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The FDC requires information about how your entity received and spent money over the past year. The FDC distributes general funds, so your entity is not required to use funds exactly as outlined in the proposal. While line-item expenses will not be examined, the FDC and movement wants to understand why the entity spent money in the way it did. If variance in budgeted vs. actual is greater than 20%, please provide explanation in more detail. This helps the FDC understand the rationale behind any significant changes. Note that any changes from the Grant proposal, among other things, must be consistent with the WMF mission, must be for charitable purposes as defined in the grant agreement, must be reported to WMF, and must otherwise comply with the grant agreement. The WMF mission is "to empower and engage people around the world to collect and develop educational content under a free license or in the public domain, and to disseminate it effectively and globally."

Revenues for this quarter

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Provide exchange rate used:

  • 1$ = 6.88 SEK

Table 2 Please report all spending in the currency of your grant unless US$ is requested.

  • Please also include any in-kind contributions or resources that you have received in this revenues table. This might include donated office space, services, prizes, food, etc. If you are to provide a monetary equivalent (e.g. $500 for food from Organization X for service Y), please include it in this table. Otherwise, please highlight the contribution, as well as the name of the partner, in the notes section.
Revenue source Currency Anticipated Q1 Q2 Q3 Q4 Cumulative Anticipated ($US)* Cumulative ($US)* Explanation of variances from plan
FDC grant round 1, 2012 SEK 2,350,000 564,627 602,818 360,007 822,548 2,350,000 $341,570 $341,570
Grant from Wiki Skills SEK 235,000 101,145 46,261 18,693 47,938 214,037 $34,156 $31,110
Grant from Europeana Awareness SEK 230,000 97,887 128,792 60,368 46,809 333,856 $33,430 $48,526 Work from 2012 were moved into 2013, making the program bigger than planned for the year.
Membership fees SEK 15,000 12,200 1,900 1,400 1,600 17,100 $2,180 $2,485
Donations SEK 20,000 14,125 1,799 14,224 3,094 33,242 $2,907 $4,832
Interests, sales SEK 15,000 48 28 6,274 2,806 9,156 $2,180 $1,331 Our bank removed one of the most favourable stable saving options.
Other grants SEK 1,835,000 114,468 154,121 203,706 325,753 801,725 $266,715 $116,530 The goal was perhaps too ambitious, but we have learned a lot during the period and feel optimistic for the future.

* Provide estimates in US Dollars


Spending during this quarter

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Table 3 Please report all spending in the currency of your grant unless US$ is requested.

(The "budgeted" amount is the total planned for the year as submitted in your proposal form or your revised plan, and the "cumulative" column refers to the total spent to date this year. The "percentage spent to date" is the ratio of the cumulative amount spent over the budgeted amount.)
Expense Currency Budgeted Q1 Q2 Q3 Q4 Cumulative Budgeted ($US)* Cumulative ($US)* Percentage spent to date Explanation of variances from plan
Staff expenses (including on-costs, labour taxes, etc) SEK 3,130,000 609,126 713,848 465,230 - 1,788,204 $454,942 $259,913 57% We are underspending in comparison to the budget, but we are also not getting funds in the rate we had expected so we actually restrain ourselves from spending more money than we have got, keeping us in balance.
Community support SEK 619,000 7,906 13,828 22,180 - 43,914 $89,971 $6,383 7% Bulk expected in Q4 when claims for grants and projects are handed in.
Content liberation SEK 110,000 10,143 39,686 32,993 - 82,822 $15,988 $12,038 75% -
Free knowledge in Education SEK 80,000 41,595 37,375 10,209 - 89,179 $11,478 $12,962 111% As previously reported, most of the work done in Q1 and Q2. Due to snowballing effects, we decided to overspend a bit.
Reader participation SEK 75,000 1,883 1,872 20 - 3,775 $10,901 $549 5% Heavily dependent on Other grants and has not really taken off due to lack of them.
Free knowledge awareness SEK 90,000 0 3,677 2,885 - 6,562 $13,081 $954 7% Heavily dependent on Other grants and has not really taken off due to lack of them.
Administration, non-staff (rent, servers, systems, etc) SEK 750,000 169,929 158,961 114,584 - 443,474 $109,012 $64,458 59% Significant end-of-year costs expected here.

* Provide estimates in US Dollars


Progress toward this year's goals/objectives

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This section addresses the impact of the programs / initiatives* and objectives your entity has implemented over the past quarter and the progress your entity is making toward meeting this year's goals. We understand that some metrics may not be applicable in this quarterly report, so please add metrics here if they are applicable.

*In the past, the FDC has used the term 'initiative', but we are using the term 'program.'

Community support

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Community support
 
Map of the photo hunt
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Volunteers having dinner after a long day at the bookfair.
 
On-stage photo at Hoforsrocken.
What are the objectives of this program? Please include metrics.
  • Getting more underrepresented groups into the projects
  • Increasing editors' satisfaction
Progress against these objectives (include metrics and # of volunteers/staff involved)?
  • A few bot-users that have never met before got the chance to talk face to face.
Activities conducted.
  • Wiki meetup in Jönköping.
  • Meeting for bot-users.
  • Photohunt in Mölndal (images pending upload)
  • We lent our conference room to volunteers that arranged a screening in the Nordic Creative Commons film festival (event page)
  • Wiki meetups initiated by the chapter
    • in Kalmar (5 users)
    • in Lund (7 users)
    • in Uppsala (5 users)
  • A volunteer had a booth at the Culture night in Hedemora with the help of equipment from our technology pool. He started a blog and made a great evaluation (in Swedish).
  • 11 volunteers attended the Gothenburg book fair, where all costs were covered from our community driven projects. Focus were mainly to take photos of authors and since the theme this year was Romania coordination were done with ro.wp. Commons category (401 images). Blog post in English.
  • Women's workshop in Malmö
  • Photo accreditations
  • The technology pool was used 13 times in Q3.
  • We asked around to see if there were interest in doing more aerial photography in the community and got a overwhelming positive response. Photo courses and flying tours are planned for October.
  • One user who got some reference litterature in August added 21 references with it in September.
What worked and what did not?
  • We are still waiting for data from the 2012 Editor Survey. It will serve as a baseline for the gender balance on the Swedish Wikipedia for the Women on Wikipedia project and as a baseline for the satisfaction index on the users in the Wiki meetup tour project. We are also supposed to use the 2013 survey as a measure of success, however it seems unclear if there is one in the pipeline.
  • Having meetings for experienced bot-users gave a more efficient way to get a structure on the challenges ahead than what could have done through the talk pages.
  • Having the technology pool heavily used puts demands on recording who has what piece of equipment. We developed a new but simple signing system on wiki, accompanied by a whiteboard next to the equipment to make it easy to remember to update it.

Any additional details:


Free knowledge in education

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Free knowledge in education
What are the objectives of this program? Please include metrics.
  • Wikipedia is used as a teaching tool in education
  • Pupils, students and teachers contribute free knowledge
  • Teachers present the projects to be used as a resource for the pupils and students
Progress against these objectives (include metrics and # of volunteers/staff involved)?
  • Workshop for 21 educators where they were taught the basics of Wikipedia, what it is and how it works. The main focus was on how they can use it with their pupils, how they can follow their work and document it.
  • Our board member Ylva Pettersson was awarded second prize in The Innovative Teacher Award, an international award founded by Microsoft, for her and her students' work with creating articles, videos, music and photos for Wikipedia in a project on local history. Articles about the project can be found e.g in the Teacher's Magazine Skolvärlden: http://www.skolvarlden.se/artiklar/hon-anvander-wikipedia-att-ge-eleverna-en-miljonpublik
  • More and more teachers are using Wikipedia in one way or another, and it feels that they are more curious than skeptical in comparison to a year ago.
Activities conducted.
  • The movie we have created got transcripted and translated by us to English and Chinese. After that, it has received translations in French, Portugese, Malay, Indonesian, Norwegian and Catalan.
  • Workshop with educators in Trosa.
  • Kick-off for our Swedish for Immigrants project in Gothenburg. 3 teachers were introduced to the project.
  • A volunteer started working part time (40 %) with developing our educational material for our Education program.
  • Discussions about the launch of the Swedish version of Wikimini took off.
  • Workshop for two classes at Stagneliusgymnasiet in Kalmar. (50 attending) Two half day workshops were organized in Kalmar with circa 50 high school students. The students will travel to Uganda and write articles about the country and illustrate it with photos and videos. The cooperation with the teacher also led to a joint application for funding for two former students to travel to Uganda as volunteers to teach students there to edit Wikipedia. This was a joint application together with a Ugandian organization and the WWF.
  • Two students from Kalmar, the ones that hopefully are going to Uganda to teach students there, are looking into the Wikipedia ambassador program.
  • Workshop with school librarians in Stockholm. (8 attending)
  • We led at a workshop at Lund University with circa 30 participating researchers, communicators and librarians. The group was very positive and two of the participants came up and said that they would try to include Wikipedia in their classes. One librarian also stated that she had gathered a large number of documents that she would like to spread through Wikisource. (30 attending)
  • Three presentations at the Gothenburg book fair. (>425 attending)
  • A teacher, has stepped forward and asked to work as a volunteer on the project up to 16 hours per week. He is helping with updating the instruction material on how to contribute on Wikipedia (with new texts about VisualEditor complete with screen shots and screen casts) and with translations for the Wikimini project. He is already a Wikipedia ambassador.
  • One class used Wiki loves monuments as a tool to learn and photograph their local cultural heritage, led by our board member Ylva Pettersson.
  • Swedish for immigrants on Wikipedia
    • Twenty volunteers from eleven language versions signed up for working with us in our Swedish for Immigrants project.
    • We had a follow-up workshop with two SFI teachers in Malmö and one of their pupils where they could ask technical questions and get help moving forward.
    • Presentation for the Swedish for Immigrants teachers in Malmö. (30 attending)
    • Volunteers added Albanian and Macedonian to the list of articles to work with.
  • A new project to find Champions for freer licenses in Open Access was started.
What worked and what did not?
  • Creation of accounts need to be considered when you have large workshops. We brought this up for discussion and got a good response. This led to a Bugzilla about enabling bureaucrats on svwp to be able to handle that.
  • We are already seeing positive effects of the Visual Editor in workshops. People get around to do their first edits more quickly and the "scared reaction" does not happen.

Any additional details:


Content liberation

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Content liberation
 
Demo web page for the database of Public Art.
What are the objectives of this program? Please include metrics.
  • Increase GLAM's general interest to freely license their material and make it available for the projects.
  • Enhance the quality of the donated material.
Progress against these objectives (include metrics and # of volunteers/staff involved)?
Activities conducted.
  • Open Database for Public Art
    • In the Open Database for Public Art continued work towards the municipalities has been done. Also a demo website has been published.
    • Hack4DK hackathon
    • Another 14 municipalities has been contacted about their public art data.
  • Half year report to Europeana has been submitted.
  • Two movies that we have created got transcripted and translated by us to English, one about Commons in general and one on how to upload movies.
  • Wikimania
  • Wiki Loves Monuments 2013
    • Preparations for Wiki Loves Monuments 2013
  • Test runs for two new batch uploads has been made. Bot-flags and server-side uploads are pending.
  • We are supporting two museums so that they can reuse material from Wikipedia in their exihibitions.


What worked and what did not?
  • We see a lot of interest in getting help with getting media onto Commons.

Any additional details:

  • During a twitter discussion about Wikipedia and Museums arranged by idek, the hashtag used, #socmus, became the trending topic in Sweden. Storify.


Reader participation

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Reader participation
What are the objectives of this program? Please include metrics.
  • Identify weaknesses in the quality of content and disseminate our findings.
  • Identify weaknesses in the user interface and work to get them solved.
  • Create a positive image of the projects.
Progress against these objectives (include metrics and # of volunteers/staff involved)?
  • Wiki Loves Monuments were covered both in TV and radio.
  • In Wiki Loves Monuments there were 109 participants in the Swedish contest (uploading 4035 images).
Activities conducted.
  • Open seminar at the library in Sölvesborg.
  • A Participants' Survey was created and translated and delivered to the user talk pages of all the participants in Wiki Loves Public Art.
  • The winners for Wiki Loves Public Art in both Sweden and internationally were identified and prizes have been prepared.
  • Wiki Loves Monuments We had one volunteer working 40-60% with WLM from August.
  • In our pre-study for a QR-pedia town in Umeå (Umepedia) we have idientified several possible partner organisations.
  • One major bug which stopped mobile editing on Swedish Wikipedia and one minor bug related to the VisualEditor was reported.
  • Held a presentation about our Wiki Loves Public Art at Wikimania.
What worked and what did not?
  • We are still analysing the low participant number for WLM this year.

Any additional details:


Free knowledge awareness

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Free knowledge awareness
 
Boxes of brochures.
What are the objectives of this program? Please include metrics.
  • Make policy makers and institutions aware of the advantages of free knowledge.
Progress against these objectives (include metrics and # of volunteers/staff involved)?
  • The Free public information brochure has been delivered to all 349 Members of Parliament.
  • It has also been sent out to 61 different Government agencies, one (Music Development and Heritage Sweden) has already requested more copies and the digital file.
  • 12 other organisations received the brochure.
  • Wikimedia Sverige and Wikipedia were named five times in the governmental budget proposition for 2014. There, state museums and archives describe their past activities and future plans and name benefits of free licensing, the presence of Wikipedia and cooperation with Wikimedia Sverige on e.g. digitization and outreach.
Activities conducted.
  • The survey to the Members of Parliament about their knowledge and use of Wikipedia were translated to English. The survey was also presented on Almedalsveckan, the big happening in Swedish politics every summer.
  • The survey to the Members of Parliament was also presented at Wikimania.
  • The brochures on Free public information arrived from the printer. We have started distributing it and the Members of Parliament will get their individual copy when they are back after the summer. It is translated to English and ready for more translations on meta. We delivered the brochure on free public information to all 349 Members of Parliament. The brochure was also sent to 9 of the best known think tanks in Sweden.
  • See also presentations at Wikimania described under Content Liberation and Reader participation above.


What worked and what did not?
  • Unfortunately the presentation in Almedalsveckan was not very well attended. Only one volunteer went and while we got the seminar room for free we got no help in advertising for it. The competition is very hard and if we would go again we should either have a bigger team or a stronger and more interested partner, preferably both.

Any additional details:


Lessons learned

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Lessons from this quarter

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A key objective of the funding is to enable the movement as a whole to understand how to achieve shared goals better and faster. An important way of doing this is to identify lessons learned from entities who receive funds, and to share these lessons across the movement. The purpose of this section is to elicit some of these insights, which will be shared throughout the movement. Please answer the following questions in 1–2 paragraphs each.

What were your major accomplishments in the past quarter, and how did you help to achieve movement goals?

  • Finding a volunteer who wants to dedicate 40% time to the Education Program.
  • Drafting the program plan for the next year.
  • Getting mentioned in the Financial Bill (Budget proposal for parliament for 2014 by the Government). This official recognition will be of help in all projects we do.

What were your major setbacks in the past quarter (e.g., programs that were not successful)?

  • No major setbacks in Q3.

What factors (organizational, environmental) enabled your success?

  • That we do not only work on short-term projects, but put a lot of effort into collaborations on long-term is a major part of this months success.

What unanticipated challenges did you encounter and how did this affect what you were able to accomplish?

  • The uncertainty if there is going to be an Editor survey 2013 will make us figure out new ways in measuring our progress in our Women on Wikipedia project.

What changes might you make in executing your initiatives into the next quarter?

  • The fact that the summer is over, schools are starting and we all are back from vacations means that the major change will be that we are up to full speed again.
  • Q4 will be characterized by several large projects coming to an end (Europeana Awareness, Wiki skills and Open database for Public art), and there will be more focus on evaluation.

Additional information

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Provide any other relevant information that may be helpful or relevant for the FDC (e.g., links to any media coverage, blog posts, more detailed reports, more detailed financial information).

Sample pictures and movies from Q3.
  •  
    Updated image of which municipalities have been contacted in the Open Database for Public Art
  •  
    In Wikimania
  •  
    In Wikimania
  • Video of Superconducting levitation train shot with camera from the technology pool.
  • Video from Bokmässan of Björn Ranelid.
  •  
    One of the volunteers in action at the bookfair.
  •  
    One of the pictures from the Swedish Championships.
  •  
    Accredited photographer at the Swedish Championships.
  •  
    One of the pictures from Barack Obama's visit.

Compliance

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Is your organization compliant with the terms outlined in the grant agreement?

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As required in the grant agreement, please report any deviations from your grant proposal here. Note that, among other things, any changes must be consistent with our WMF mission, must be for charitable purposes as defined in the grant agreement, and must otherwise comply with the grant agreement.

Are you in compliance with all applicable laws and regulations as outlined in the grant agreement? Please answer "Yes" or "No".

Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Grant funds as outlined in the grant agreement? Please answer "Yes" or "No".

Signature

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Once complete, please sign below with the usual four tildes.


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