Wikimedia Meta-Wiki

Grants:APG/Proposals/2012-2013 round1/Wikimedia Nederland/Progress report form/Q2

< Grants:APG | Proposals | 2012-2013 round1 | Wikimedia Nederland | Progress report form



Purpose of the report

edit

This form is for organizations receiving Annual Plan Grants to report on their results to date. For progress reports, the time period for this report will the first 6 months of each grant (e.g. 1 January - 30 June of the current year). For impact reports, the time period for this report will be the full 12 months of this grant, including the period already reported on in the progress report (e.g. 1 January - 31 December of the current year). This form includes four sections, addressing global metrics, program stories, financial information, and compliance. Please contact APG/FDC staff if you have questions about this form, or concerns submitting it by the deadline. After submitting the form, organizations will also meet with APG staff to discuss their progress.

Global metrics overview - all programs

edit

We are trying to understand the overall outcomes of the work being funded across our grantees' programs. Please use the table below to let us know how your programs contributed to the Global Metrics. We understand not all Global Metrics will be relevant for all programs, so feel free to put "0" where necessary. For each program include the following table and

  1. Next to each required metric, list the outcome achieved for all of your programs included in your proposal.
  2. Where necessary, explain the context behind your outcome.
  3. In addition to the Global Metrics as measures of success for your programs, there is another table format in which you may report on any OTHER relevant measures of your programs success

For more information and a sample, see Global Metrics.

Overall

edit
Metric Achieved outcome Explanation
1. # of active editors involved
2. # of new editors
3. # of individuals involved
4. # of new images/media added to Wikimedia articles/pages
5. # of articles added or improved on Wikimedia projects
6. Absolute value of bytes added to or deleted from Wikimedia projects


Telling your program stories - all programs

edit

Please tell the story of each of your programs included in your proposal. This is your chance to tell your story by using any additional metrics (beyond global metrics) that are relevant to your context, beyond the global metrics above. You should be reporting against the targets you set at the beginning of the year throughout the year. We have provided a template here below for you to report against your targets, but you are welcome to include this information in another way. Also, if you decided not to do a program that was included in your proposal or added a program not in the proposal, please explain this change. More resources for storytelling are at the end of this form. Here are some ways to tell your story.

  • We encourage you to share your successes and failures and what you are learning. Please also share why are these successes, failures, or learnings are important in your context. Reference learning patterns or other documentation.
  • Make clear connections between your offline activities and online results, as applicable. For example, explain how your education program activities is leading to quality content on Wikipedia.
  • We encourage you to tell your story in different ways by using videos, sound files, images (photos and infographics, e.g.), compelling quotes, and by linking directly to work you produce. You may highlight outcomes, learning, or metrics this way.
  • We encourage you to continue using dashboards, progress bars, and scorecards that you have used to illustrate your progress in the past, and to report consistently over time.
  • You are welcome to use the table below to report on any metrics or measures relevant to your program. These may or may not include the global metrics you put in the overview section above. You can also share your progress in another way if you do not find a table like this useful.
Target Last year (if applicable) Progress (at end of Q2) End of year (projected or actual) Comments
Example Example Example Example Example

Revenues received during this period (6 month for progress report, 12 months for impact report)

edit

Please use the exchange rate in your APG proposal.

Table 2 Please report all spending in the currency of your grant unless US$ is requested.

  • Please also include any in-kind contributions or resources that you have received in this revenues table. This might include donated office space, services, prizes, food, etc. If you are to provide a monetary equivalent (e.g. $500 for food from Organization X for service Y), please include it in this table. Otherwise, please highlight the contribution, as well as the name of the partner, in the notes section.
Revenue source Currency Anticipated Q1 Q2 Q3 Q4 Cumulative Anticipated ($US)* Cumulative ($US)* Explanation of variances from plan
A B C D E F G H I J K

* Provide estimates in US Dollars


Spending during this period (6 month for progress report, 12 months for impact report)

edit

Please use the exchange rate in your APG proposal.

Table 3 Please report all spending in the currency of your grant unless US$ is requested.

(The "budgeted" amount is the total planned for the year as submitted in your proposal form or your revised plan, and the "cumulative" column refers to the total spent to date this year. The "percentage spent to date" is the ratio of the cumulative amount spent over the budgeted amount.)
Expense Currency Budgeted Q1 Q2 Q3 Q4 Cumulative Budgeted ($US)* Cumulative ($US)* Percentage spent to date Explanation of variances from plan
A B C D E F G H I J J2 K
TOTAL B C D E F G H I J J2 N/A

* Provide estimates in US Dollars


Compliance

edit

Is your organization compliant with the terms outlined in the grant agreement?

edit

As required in the grant agreement, please report any deviations from your grant proposal here. Note that, among other things, any changes must be consistent with our WMF mission, must be for charitable purposes as defined in the grant agreement, and must otherwise comply with the grant agreement.

Are you in compliance with all applicable laws and regulations as outlined in the grant agreement? Please answer "Yes" or "No".

Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Grant funds as outlined in the grant agreement? Please answer "Yes" or "No".

Signature

edit
Once complete, please sign below with the usual four tildes.

Resources

edit

Resources to plan for measurement

edit

Resources for storytelling

edit


Basic entity information

edit

Table 1

Entity information Legal name of entity Wikimedia NederlandSuperscript text
Entity's fiscal year (mm/dd–mm/dd) 01/01 - 12/31
12 month timeframe of funds awarded (mm/dd/yy-mm/dd/yy) 01/01/13–12/31/13
Contact information (primary) Primary contact name Sandra Rientjes
Primary contact position in entity Executive Director
Primary contact username SRientjes
Primary contact email rientjes AT wikimedia DOT nl
Contact information (secondary) Secondary contact name Paul Becherer
Secondary contact position in entity Treasurer
Secondary contact username Paul B
Secondary contact email paul AT wikimedia DOT nl


Overview of this quarter

edit

The purpose of this section is to provide a brief overview of this report. Please use no more than 1-2 paragraphs to address the questions outlined below. You will have an opportunity to address these questions in detail elsewhere in this report.

CHANGES: Please describe how you changed your plans and budget based on the FDC allocation approved by the Board in December 2012, and your rationale for these changes. You can then use the changed plans and budget as the basis on which to report back on the first quarter.

  • There were no major changes after Q1.

HIGHLIGHTS: What were 1–2 important highlights of the past quarter? (These may include successes, challenges, lessons learned.)

  • The Amsterdam Hackathon brought 147 developers and engineers together.
  • Some 25 new editors, many female, worked on fashion related articles.
  • Finding enough volunteers to do all the wonderful things WMNL could do remains a challenge.

WIKI-FOCUS: What Wikimedia projects was your entity focused on (e.g., Wikimedia Commons, French Wiktionary) this quarter?

  • Wikimedia Commons, nl.Wikipedia

GROWTH: How did your entity grow over the past quarter vs. the previous quarter (e.g., Number of active editors reached/involved/added, number of articles created, number of events held, number of partipants reached through workshops)?

  • Appr. 200 people were reached though ten WMNL activities this quarter, at least 27 articles were created and 1838 sounds uploaded. We don´t expect these numbers to grow from quarter to quarter.

Financial summary

edit

The FDC requires information about how your entity received and spent money over the past year. The FDC distributes general funds, so your entity is not required to use funds exactly as outlined in the proposal. While line-item expenses will not be examined, the FDC and movement wants to understand why the entity spent money in the way it did. If variance in budgeted vs. actual is greater than 20%, please provide explanation in more detail. This helps the FDC understand the rationale behind any significant changes. Note that any changes from the Grant proposal, among other things, must be consistent with the WMF mission, must be for charitable purposes as defined in the grant agreement, must be reported to WMF, and must otherwise comply with the grant agreement. The WMF mission is "to empower and engage people around the world to collect and develop educational content under a free license or in the public domain, and to disseminate it effectively and globally."

Revenues for this quarter

edit

Provide exchange rate used:

  • EUR 1 = USD 1.3

Table 2 Please report all spending in the currency of your grant unless US$ is requested.

  • Please also include any in-kind contributions or resources that you have received in this revenues table. This might include donated office space, services, prizes, food, etc. If you are to provide a monetary equivalent (e.g. $500 for food from Organization X for service Y), please include it in this table. Otherwise, please highlight the contribution, as well as the name of the partner, in the notes section.
Revenue source Currency Anticipated Q1 Q2 Q3 Q4 Cumulative Anticipated ($US)* Cumulative ($US)* Explanation of variances from plan
Membership fees euro 4,000 771 2,711 F G 3,482 5,200 4,527
Donations euro 6,000 1,946 537 F G 2,483 7,800 3,228
WMF/FDC euro 269,231 157,051 0 F G 157,051 350,000 204,166
Local project financing/subsidies euro 80,000 2,100 2,391 F G 4,491 104,000 5,839 external fundraising is proving complicated. See also comments under lessons learned.
WMF Grant WLM International euro 15,000 0 0 F G 0 19,500 0
Total revenue euro 374,231 161,869 5,639 F G 167,507 486,500 210,429

* Provide estimates in US Dollars


Spending during this quarter

edit

Anticipated expenses in FDC proposal form have been revised after WMF board decision on funds dissemination.
Table 3 Please report all spending in the currency of your grant unless US$ is requested.

(The "budgeted" amount is the total planned for the year as submitted in your proposal form or your revised plan, and the "cumulative" column refers to the total spent to date this year. The "percentage spent to date" is the ratio of the cumulative amount spent over the budgeted amount.)
Expense Currency Budgeted Q1 Q2 Q3 Q4 Cumulative Budgeted ($US)* Cumulative ($US)* Percentage spent to date Explanation of variances from plan
I. COMMUNITY: supporting and mobilizing volunteers and editors euro 52,200 3,039 22,033 [1] F G 25,072 67,860 32,594 48
II. WORK: Substantive orientation, collaboration and activity development euro 26,400 853 196 F G 1,049 34,320 1,364 4 Wiki Loves Monuments planned for Q3. Costs of GLAM activities overall lower than budgeted as venue, catering etc often provided for free by partners.
III. WMNL: participation, support and brand awareness euro 17,250 5,550 2,057 F G 7,607 22,425 9,889 44.1
IV. RESOURCES: Strong and sustainable financial position euro 17,350 345 0 F G 345 22,555 449 2.0 costs for advice/training on fundraising expected in Q3 and Q4
V. GLOBAL: International collaboration euro 38,300 202 7,433 F G 7,635 49,790 9,926 19.9 Costs for participation in Wikimania expected in Q3
VI. ORGANIZATION: board, management and support euro 26,650 249 8,999 F G 9,248 34,645 12,022 34.7
Total program costs euro 178,150 10,238 40,718 F G 50,956 231,595 66,243 28.6 the original budget included an assumed €80,000 externally raised funds. If spending is set against guaranteed income at this point in time, programme spending is at 36.8%
Staff salary costs including travel [2] euro 144,000 28,308 36,993 F G 65,301 187,200 84,891 58.3
Office rent and office costs euro 25,000 5,734 5,465 F G 11,199 32,500 14,559 57.6
Other costs euro 14,200 2,690 5,729 F G 8,419 18,460 10,945 76.2
Total administrative and other non program costs euro 183,200 36,732 48,187 F G 84,919 238,160 110,395 46.4
Total costs euro 361,350 46,970 88,905 F G 135,875 469,755 176,638 37.6 See remark above. If budget is based on realitically expected funding, percentage spent is 48.3.

* Provide estimates in US Dollars


[1] Total spending in this category is an estimated EUR 44,033, offset by an estimated contribution of WMF and WMDE of EUR 22,000. Contributions from WMAT and Google towards the Hackathon have been subsumed under "Local project financing/subsidies" in Q1 and Q2, respectively.

[2] 'Travel' in this category is limited to commuting and other domestic travel costs for staff and some volunteer domestic travel expenses. Total 'travel' costs in this category for Q1 and Q2 is EUR 5,467

Progress toward this year's goals/objectives

edit

This section addresses the impact of the programs / initiatives* and objectives your entity has implemented over the past quarter and the progress your entity is making toward meeting this year's goals. We understand that some metrics may not be applicable in this quarterly report, so please add metrics here if they are applicable.

*In the last round, the FDC used the term 'initiative', but this round, we are using the term 'program.'

Program 1

edit
Community
What are the objectives of this program? Please include metrics.
  • To bring in new editors and new volunteers from communities/backgrounds relevant to WP and Wikimedia Nederland (number of participants in events that go on to become active in WP or Wikimedia Nederland activities)
  • To provide editors and volunteers with facilities that will improve quality of their work, including funding for projects/ activities (number and significance of edits and reports on activities)
  • To create community spirit and ensure smooth communications within Wikimedia Nederland


Progress against these objectives (include metrics and # of volunteers/staff involved)?
  • 15 people trained at the Museum of Ethnology editor training. We are following their activity as editor and will survey them in October.
  • 149 people attended the Amsterdam Hackathon. A full listing of the results achieved is available on www.mediawiki.org
  • number of staff involved: 4. Number of volunteers involved: 12.


Activities conducted.
  • Wikipedia Training National Museum of Ethnology. A basic editing training was given to students and employees of the National Museum of Ethnology in Leiden. 15 people attended. In six months time we will approach them to find out about their user experience.
  • Amsterdam Hackathon. 149 participants from 31 countries came to Amsterdam for the Hackathon May 24-26. Technologists taught and attended sessions on how to write and run a bot, use the new Lua templating language, how to move from Toolserver to the new Wikimedia Labs, design, Wikidata, security, and the basics of Git and Gerrit. So far, 90 participants have submitted the post-event survey and results are largely positive, with (of course) several suggestions for improvements.
     
    Participants at work during Amsterdam Hackathon
  • Wiki Saturdays. The WMNL office was open on 20 April, 4 May, 11 May, 18 May, 1 June, 15 June for meetings, discussions, project work, coffee and stroopwafels. Number of participants between 5 and 25 members or editors, but for certain projects also students and new editors.


What worked....
  • the Amsterdam Hackathon.
and what did not?
  • over Q2, we worked on achieving cooperation with organisations/volunteer communities who have knowledge to share with Wikipedia. There are plenty of organisations interested in cooperating with us but we are finding it difficult to find experienced editors within who want to take part in joint activities.


Any additional details:


Program 2

edit
Work
What are the objectives of this program? Please include metrics.
(Metrics are included within parentheses.)
  • To establish operational cooperation with at least five organizations in the GLAM sector (number of cooperation agreements)
  • To arrange the donation of at least 2 image collections under free license (number of donation agreements, data upload)
  • To involve number of active volunteers in producing free knowledge/ GLAM work (Number of new volunteers recruited from participants)
  • To increase the number of images of national/local monuments available on Commons (Number of images of monuments uploaded and number of new volunteers compared to previous years)
  • To develop insight in quality and coverage of NL WP a basis for editor recruitment (Research data)
  • To increase awareness of Wikipedia as a reliable encyclopedia and a volunteer project (Number of people who know basic facts about WP)


Progress against these objectives (include metrics and # of volunteers/staff involved)?
  • Koninklijke Bibliotheek/Nationaal Archief (national library and archive) hired the first NL Wikipedian in Residence, to start Oct '13.
  • 34 people took part in editathons
  • 27 articles were created or edited during editathons
  • 1838 sounds were uploaded to Commons; 50+ sounds were added to Wikipedia pages
  • Video instructions on uploading sounds accessed 500 times
  • Number of staff involved: 4. Number of volunteers: 10


Activities conducted.
  • Behind the scenes at National Archive and National Library. On June 8, 28 Dutch Wikipedians and Wikimedians got the chance to go ‘behind the scenes’ at the National Archives and National Library. The presentations given by staff are online.
     
    Wikipedians behind the scenes at National Archive and National Library
  • Wiki Loves Monuments preparations. The Wiki Loves Monuments team is preparing for the 2013 competition. This year, the focus will also be on municipal monuments. We have obtained funds to organise a combined Wiki Loves Monuments - editor training - publicity event in Den Haag.
  • CoSyne: final presentation to European Commission. The final presentation of the CoSyne project to the European Commission in Luxembourg. Projectinformation. Some time after this meeting we received an official concluding message from the EU projectofficer. He wrote: "“It is my pleasure to declare successful the final review of project CoSyne 248531 which took place in Luxembourg on 24 April 2013."
  • Wiki loves sound. Wiki Loves Sound is a new initiative to promote use of sound in Wikimedia projects. In April, 1838 of the 2300+ sounds donated by The Netherlands Institute For Sound and Vision were uploaded to Commons and 50+ sounds were added to Wikipedia pages during an editathon. A Dutch spoken instructional video about adding sounds was made. Projectinformation
  • Wikivoyage. Field research for Wikivoyage was carried out by students of the Nijenrode Business School. Reports and recommendations were released in June. The quality of both the research as well as the reports was low. Our original aim, to use the outcome of this research to form a fresh team of new editors for Wikivoyage, will not be met.
  • Europeana Fashion Editathon. The goal of the edit-a-thon was to improve the information and visibility of fashion articles on the Dutch Wikipedia. 37 participants (many of them first time contributors and many of them women) edited, translated or created 27 pages in total.Project information.
     
    Helping new editors during Europeana Fashion Editathon
  • Wikipedian in Residence. The National Archives of The Netherlands (NA) and the National Library of The Netherlands (KB) started recruiting for the first Dutch Wikipedian in Residence. Projectinformation
  • WW I Editathon. As part of an international initiative focussing on Wikipedia coverage of the First World War, a small editathon took place in museum Huis Doorn. Six people attended.


What worked and....
  • Wikipedians in Residence are a formula which appeals to libraries and archives. The expectation is that there will be 3 to 4 Dutch WiR's by the end of the year. The challenge will be to get the Wikipedia community sufficiently involved and to deliver clear results in terms of added/improved content.
  • Behind the scenes events at well-known GLAM institutions look to be popular and a good way for members of the community to become involved, meet other Wikipedians, learn about WMNL. We will continue this with other venues in different parts of the country.
  • making and uploading an instruction video is turning out to be a good way to train people.


...and what did not?
  • We are encountering a problem finding volunteers who like to organise events or take the lead in coordinating an activity. So far, volunteers appear to have a preference for technical, behind the scenes work. As a result, office staff de facto become coordinators, which may not be desirable.
  • A problem encountered with editathons: some articles are nominated for deletion while the editathon is going on. Also some participants are put off by the harshness of reactions from the community. It helps to have experienced Wikipedians on hand who can wade into discussions. Also we are thinking of a way to let the community know that an editathon is taking place.
  • The World War I editathon was a small event. It reflects the limited interest in WW I as a topic in the Netherlands, but we also organised it only at the last minute. The event did not lead to large output in terms of edits, it did bring us into touch with interesting potential partners. We are wondering how much time and effort to put into events like these.
  • The results of the market research on Wikivoyage, carried out by undergraduate students from Nijenrode Business School was a disappointment.


Any additional details:


Program 3

edit
WMNL: participation, support and brand awareness
What are the objectives of this program? Please include metrics.
(Metrics are included within parentheses.)
  • To increase the number of members of Wikimedia Nederland and retain current members (development of member numbers as of start of activities)
  • To strengthen public awareness of the Wikimedia movement and its mission (number of people aware of the Wikimedia mission)


Progress against these objectives (include metrics and # of volunteers/staff involved)?
  • two members joined, four discontinued their membership
  • baseline data on WP awareness produced by survey


Activities conducted.
  • Brainstorming on participation and communication. On May 4, members, board & staff of Wikimedia Nederland met with researchers from Motivaction to discuss how the results of the survey Motivaction carried out among the Dutch community will be translated into action.
     
    Members and staff discuss survey results with researchers
  • Three issues of the newsletter were published: 22, 23 and 24


What worked and what did not?
  • The survey carried out by Motivaction produced a lot of information about the WMNL membership and the nl.Wikipedia community. The challenge we now face is how to apply this information in everyday life. The meeting we organised, resulted in new ideas on how to finetune recruitment efforts to meet the profile of different target groups, improve the culture on Wikipedia and establish better contacts with the Wikipedia community.

Any additional details:


Program 4

edit
RESOURCES
What are the objectives of this program? Please include metrics.
(Metrics are included within parentheses.)
  • To obtain official certification as a fundraising charity - making it easier to obtain external funding and to ensure good governance (Extent to which Wikimedia Nederland meets certification criteria)
  • To obtain €80.000 funding from external sources for Wikimedia Nederland mission and activities (Amount of external funding obtained during 2013)
  • To increase the amount of funding from private donations to Wikimedia Nederland and establish a base of loyal donors (Amount of funding obtained through private donations in 2013 as compared to 2012)


Progress against these objectives (include metrics and # of volunteers/staff involved)?
  • € 25.000 support for Hackathon from sources inside the WM movement (WMF, WMDE, WMAT)
  • € 2.200 from Google for the Hackathon
  • € 1.946 received in donations in Q2
  • application for certification stalled
  • number of staff involved: 2. Number of volunteers involved: 4


Activities conducted.
  • WMNL submitted a request to the Fonds 1818 for funding to organise activities in the city The Hague, within the framework of Wiki Loves Monuments. (In July the Fonds confirmed that they shall contribute € 1.500)
  • Application for certification as a fundraising charity.


What worked and what did not?
  • We submitted our application for certification. The certification board replied that we met nearly all criteria for certification, but that certification would not be given to Wikimedia Nederland because an uncertified organisation with a similar name (Wikimedia Foundation) was also raising funds in the Netherlands. The certification board felt that this might lead to confusion: people donating to WMF via the annual Wikipedia fundraiser might think that they were giving money to an organisation that was certified in the Netherlands. It is disappointing not to receive certification because of something that is beyond our control. However, our internal processes and systems are now almost completely compatible with certification and we intend to maintain them at that level.


Any additional details:


Program 5

edit
GLOBAL
What are the objectives of this program? Please include metrics.
(Metrics are included within parentheses.)
  • To play an active and constructive role in the global movement (Attendance of/participation by Wikimedia Nederland representatives in international activities)
  • To contribute to the further international development of Wiki Loves Monuments (Number of images of monuments uploaded internationally)


Progress against these objectives (include metrics and # of volunteers/staff involved)?
  • 3 international meetings attended (reports by WMNL participants.)
  • 5 volunteers, 2 staff involved


Activities conducted.
  • Milano Wikimedia Conference. WMNL Chair Ziko van Dijk, Treasurer Ad Huikeshoven and Executive Director Sandra Rientjes attended the Milano Wikimedia Conference. WMNL volunteer Lodewijk was also there on behalf of the Wiki Loves Monuments International coordination group.
  • EU policy working group meeting. On April 6 and 7, representatives of WM-chapters met in Brussels to discuss EU-policy affecting copyright and internet freedom. Lodewijk and Romaine represented WMNL. A full report of the meeting is available on Meta.
  • GLAM-Wiki. Volunteers Lodewijk, Romaine and Maarten attended the Glam WIki event in London, as did GLAM coordinator Sebastiaan ter Burg.


What worked and what did not?

Any additional details:


Program 6

edit
ORGANIZATION
What are the objectives of this program? Please include metrics.
(Metrics are included within parentheses.)
  • To continue and complete the process of professionalization started in 2011 (report of auditor and certification body on internal processes)
  • To ensure that the Board fully and effectively meets its obligations concerning good governance


Progress against these objectives (include metrics and # of volunteers/staff involved)?
  • report of certification board received (see under programme 4)
  • number of staff involved:5. Number of volunteers involved: 7.


Activities conducted.
  • Board retreat weekend 6-7 April. Board and Executive Director attended a two-day meeting, following the Board elections in March. Topics on the agenda were: division of tasks within the Board, cooperation and communication, recruiting new volunteers.
  • Brainstorming for annual plan 2014. Board, members and staff of WMNL had a brainstorming session in preparation of the development of the annual plan 2014 (report - in Dutch - at wmnl:Jaarplan 2014/Brainstormsessie)
  • Hiring part-time staff member for finances. Tom Kisters started work on May 1. He will work on finances and office management. His appointment makes the WMNL office team complete at five staffmembers (equalling 3.4 fte)


What worked and what did not?


Any additional details:


Lessons learned

edit

Lessons from this quarter

edit

A key objective of the funding is to enable the movement as a whole to understand how to achieve shared goals better and faster. An important way of doing this is to identify lessons learned from entities who receive funds, and to share these lessons across the movement. The purpose of this section is to elicit some of these insights, which will be shared throughout the movement. Please answer the following questions in 1–2 paragraphs each.

What were your major accomplishments in the past quarter, and how did you help to achieve movement goals?

  • The Fashion editathon worked on several movement goals at the same time: increasing diversity of editors and improving quality. We could mention the Hackathon again....

What were your major setbacks in the past quarter (e.g., programs that were not successful)?

  • external fundraising remains a challenge. WMNL is a volunteer organisation. That means that we produce results mainly through the energy and efforts of volunteers. This makes it tricky to promise hard deliverables to a donor (often a prerequisite for external funding) : our volunteers are highly motivated and reliable but they have other commitments which may force them to step back from Wikimedia work. Also we are hesitant to use external funds to increase the number of staff at the office.

What factors (organizational, environmental) enabled your success?

  • the Amsterdam Hackathon was a good experience for all involved and a test case for volunteer-staff cooperation (the WMNL office only started last year, making the Hackathon the first major event to be organised in the new setup). A team of volunteers was responsible for programme development, scholarships etc. and the WMNL office provided logistical support. We worked closely with WMDE-staff (WMDE organised the Hackathon in previous years) - thus the transition from Berlin to Amsterdam went smoothly. The combination of motivated and knowledgeable volunteers leading on content and a small team of professional support staff looks like a good formula. The question now is: should WMNL organise the Hackathon again next year? We learned a lot from this experience and could do it even more efficiently next year. On the other hand, we don't want to block other chapters who might want to organise it.

What unanticipated challenges did you encounter and how did this affect what you were able to accomplish?

  • WMNL involvement in the EU funded RTD-project CoSyne had a rocky start (in 2010). Participating in an EU-funded research project is different from the work usually done by WMNL volunteers: there is a strong framework of planning and budget, and a pressing need to deliver the promised results on time. However, participating in such a project should be explored more. CoSyne provided a chance for volunteers to come into contact with leading researchers and developers, and a chance to provide a reality check in technology development. Also it is an opportunity for fundraising! Successful involvement will require someone with professional-level skills in project management (in our case our Board Member Frans Grijzenhout) ánd enough time to take on a key role to coordinate Wikimedia input.

What changes might you make in executing your initiatives into the next quarter?

  • We want to focus more strongly on those activities that deliver the largest number of tangible results (more editors, more content, more active volunteers...) This will apply especially (but not exclusively) to selecting the activities that will be supported by the office staff. Staff costs are a major part of our budget and we feel we are obliged to spend that resource wisely. Focussing on potential output will also affect with which organisations we will choose to enter into partnerships.

Additional information

edit

Provide any other relevant information that may be helpful or relevant for the FDC (e.g., links to any media coverage, blog posts, more detailed reports, more detailed financial information).

Compliance

edit

Is your organization compliant with the terms outlined in the grant agreement?

edit

As required in the grant agreement, please report any deviations from your grant proposal here. Note that, among other things, any changes must be consistent with our WMF mission, must be for charitable purposes as defined in the grant agreement, and must otherwise comply with the grant agreement.

Are you in compliance with all applicable laws and regulations as outlined in the grant agreement? Please answer "Yes" or "No". Yes.

Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Grant funds as outlined in the grant agreement? Please answer "Yes" or "No". Yes.

Signature

edit
Once complete, please sign below with the usual four tildes.


Retrieved from "https://meta.wikimedia.org/w/index.php?title=Grants:APG/Proposals/2012-2013_round1/Wikimedia_Nederland/Progress_report_form/Q2&oldid=15333425"