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Grants:APG/Proposals/2012-2013 round1/Wikimédia Magyarország/Progress report form/Q4

< Grants:APG | Proposals | 2012-2013 round1 | Wikimédia Magyarország | Progress report form


Purpose of the report

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This form is for organizations receiving Annual Plan Grants to report on their results to date. For progress reports, the time period for this report will the first 6 months of each grant (e.g. 1 January - 30 June of the current year). For impact reports, the time period for this report will be the full 12 months of this grant, including the period already reported on in the progress report (e.g. 1 January - 31 December of the current year). This form includes four sections, addressing global metrics, program stories, financial information, and compliance. Please contact APG/FDC staff if you have questions about this form, or concerns submitting it by the deadline. After submitting the form, organizations will also meet with APG staff to discuss their progress.

Global metrics overview - all programs

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We are trying to understand the overall outcomes of the work being funded across our grantees' programs. Please use the table below to let us know how your programs contributed to the Global Metrics. We understand not all Global Metrics will be relevant for all programs, so feel free to put "0" where necessary. For each program include the following table and

  1. Next to each required metric, list the outcome achieved for all of your programs included in your proposal.
  2. Where necessary, explain the context behind your outcome.
  3. In addition to the Global Metrics as measures of success for your programs, there is another table format in which you may report on any OTHER relevant measures of your programs success

For more information and a sample, see Global Metrics.

Overall

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Metric Achieved outcome Explanation
1. # of active editors involved
2. # of new editors
3. # of individuals involved
4. # of new images/media added to Wikimedia articles/pages
5. # of articles added or improved on Wikimedia projects
6. Absolute value of bytes added to or deleted from Wikimedia projects


Telling your program stories - all programs

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Please tell the story of each of your programs included in your proposal. This is your chance to tell your story by using any additional metrics (beyond global metrics) that are relevant to your context, beyond the global metrics above. You should be reporting against the targets you set at the beginning of the year throughout the year. We have provided a template here below for you to report against your targets, but you are welcome to include this information in another way. Also, if you decided not to do a program that was included in your proposal or added a program not in the proposal, please explain this change. More resources for storytelling are at the end of this form. Here are some ways to tell your story.

  • We encourage you to share your successes and failures and what you are learning. Please also share why are these successes, failures, or learnings are important in your context. Reference learning patterns or other documentation.
  • Make clear connections between your offline activities and online results, as applicable. For example, explain how your education program activities is leading to quality content on Wikipedia.
  • We encourage you to tell your story in different ways by using videos, sound files, images (photos and infographics, e.g.), compelling quotes, and by linking directly to work you produce. You may highlight outcomes, learning, or metrics this way.
  • We encourage you to continue using dashboards, progress bars, and scorecards that you have used to illustrate your progress in the past, and to report consistently over time.
  • You are welcome to use the table below to report on any metrics or measures relevant to your program. These may or may not include the global metrics you put in the overview section above. You can also share your progress in another way if you do not find a table like this useful.
Target Last year (if applicable) Progress (at end of Q2) End of year (projected or actual) Comments
Example Example Example Example Example

Revenues received during this period (6 month for progress report, 12 months for impact report)

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Please use the exchange rate in your APG proposal.

Table 2 Please report all spending in the currency of your grant unless US$ is requested.

  • Please also include any in-kind contributions or resources that you have received in this revenues table. This might include donated office space, services, prizes, food, etc. If you are to provide a monetary equivalent (e.g. $500 for food from Organization X for service Y), please include it in this table. Otherwise, please highlight the contribution, as well as the name of the partner, in the notes section.
Revenue source Currency Anticipated Q1 Q2 Q3 Q4 Cumulative Anticipated ($US)* Cumulative ($US)* Explanation of variances from plan
A B C D E F G H I J K

* Provide estimates in US Dollars


Spending during this period (6 month for progress report, 12 months for impact report)

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Please use the exchange rate in your APG proposal.

Table 3 Please report all spending in the currency of your grant unless US$ is requested.

(The "budgeted" amount is the total planned for the year as submitted in your proposal form or your revised plan, and the "cumulative" column refers to the total spent to date this year. The "percentage spent to date" is the ratio of the cumulative amount spent over the budgeted amount.)
Expense Currency Budgeted Q1 Q2 Q3 Q4 Cumulative Budgeted ($US)* Cumulative ($US)* Percentage spent to date Explanation of variances from plan
A B C D E F G H I J J2 K
TOTAL B C D E F G H I J J2 N/A

* Provide estimates in US Dollars


Compliance

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Is your organization compliant with the terms outlined in the grant agreement?

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As required in the grant agreement, please report any deviations from your grant proposal here. Note that, among other things, any changes must be consistent with our WMF mission, must be for charitable purposes as defined in the grant agreement, and must otherwise comply with the grant agreement.

Are you in compliance with all applicable laws and regulations as outlined in the grant agreement? Please answer "Yes" or "No".

Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Grant funds as outlined in the grant agreement? Please answer "Yes" or "No".

Signature

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Once complete, please sign below with the usual four tildes.

Resources

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Resources to plan for measurement

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Resources for storytelling

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Basic entity information

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Table 1

Entity information Legal name of entity Wikimédia Magyarország Egyesület
Entity's fiscal year (mm/dd–mm/dd) 01/01 - 12/31
12 month timeframe of funds awarded (mm/dd/yy-mm/dd/yy) 01/01/13 - 12/31/13
Contact information (primary) Primary contact name Andrea Tóth
Primary contact position in entity Office Manager
Primary contact username Voglia
Primary contact email andrea.toth@wikimedia.hu
Contact information (secondary) Secondary contact name Balázs Viczián
Secondary contact position in entity Executive President
Secondary contact username Vince
Secondary contact email balazs.viczian@wikimedia.hu


Overview of this quarter

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The purpose of this section is to provide a brief overview of this report. Please use no more than 1-2 paragraphs to address the questions outlined below. You will have an opportunity to address these questions in detail elsewhere in this report.

CHANGES: Please describe how you changed your plans and budget based on the FDC allocation approved by the Board in December 2012, and your rationale for these changes. You can then use the changed plans and budget as the basis on which to report back on the first quarter.

  • We are keeping our plan in level of programs but we are still spending less compared the annual plan due to the fact that our programs are generally sponsored by the actual partners.

HIGHLIGHTS: What were 1–2 important highlights of the past quarter? (These may include successes, challenges, lessons learned.)

  • We have focused mainly on Hungarian Wikipedia and Wikimedia Commons, the two largest project by number of active volunteers from Hungary.

WIKI-FOCUS: What Wikimedia projects was your entity focused on (e.g., Wiki Commons, French Wiktionary) this quarter?

  • Commons, QR projects

GROWTH: How did your entity grow over the past quarter vs. the previous quarter (e.g., Number of active editors reached/involved/added, number of articles created, number of events held, number of partipants reached through workshops)?

Financial summary

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The FDC requires information about how your entity received and spent money over the past year. The FDC distributes general funds, so your entity is not required to use funds exactly as outlined in the proposal. While line-item expenses will not be examined, the FDC and movement wants to understand why the entity spent money in the way it did. If variance in budgeted vs. actual is greater than 20%, please provide explanation in more detail. This helps the FDC understand the rationale behind any significant changes. Note that any changes from the Grant proposal, among other things, must be consistent with the WMF mission, must be for charitable purposes as defined in the grant agreement, must be reported to WMF, and must otherwise comply with the grant agreement. The WMF mission is "to empower and engage people around the world to collect and develop educational content under a free license or in the public domain, and to disseminate it effectively and globally."

Revenues for this quarter

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1 USD = 221 HUF on 30. September 2013

Table 2 Please report all spending in the currency of your grant unless US$ is requested.

  • Please also include any in-kind contributions or resources that you have received in this revenues table. This might include donated office space, services, prizes, food, etc. If you are to provide a monetary equivalent (e.g. $500 for food from Organization X for service Y), please include it in this table. Otherwise, please highlight the contribution, as well as the name of the partner, in the notes section.
Revenue source Currency Anticipated Q1 Q2 Q3 Q4 Cumulative Anticipated ($US)* Cumulative ($US)* Explanation of variances from plan
Membership fees+donations HUF 100000 0 45975 9000 233025 288000 441.488 1303 most of the membership fees will be collected during the next quarter
FDC Grant HUF 14845000 - 8659583 - 1516501 10176084 65,519.10 46045
Interest HUF - - 91491 74899 109177 275567 1247
1% HUF - - 624622 624622 5653
TOTAL HUF 14945000 8797049 83899 2483329 8880948 67624,43 54248

* Provide estimates in US Dollars


Spending during this quarter

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Table 3 Please report all spending in the currency of your grant unless US$ is requested.

(The "budgeted" amount is the total planned for the year as submitted in your proposal form or your revised plan, and the "cumulative" column refers to the total spent to date this year. The "percentage spent to date" is the ratio of the cumulative amount spent over the budgeted amount.)
Expense Currency Budgeted Q1 Q2 Q3 Q4 Cumulative Budgeted ($US)* Cumulative ($US)* Percentage spent to date Explanation of variances from plan
office costs HUF 1000000 0* 100565 133832 98591 332988 4,413.76 1506 33 *:
office rent HUF 2500000 1765000 14097 9398 14097 1802592 11,033.90 8157 72 Q1 payed the office rental cost for the whole year
community travel help HUF 3500000 0* 508801 209776 166484 885061 15,444.26 4005 25 increased with the wikimania hongkong
bank costs HUF 75000 0* 25143 15943 25457 66543 330.943 301 88 *:
wage+tax for the employee HUF 5000000 0* 970458 653360 652344 2276162 22,062.60 10299 45 *:
community meetups HUF 750000 0* 41695 320026 157658 519379 3,309.12 2350 69 community building meetups catering, gifts
post costs HUF 100000 0* 20580 2355 1235 24170 441.260 109 24 *:
telephone, server, internet HUF 550000 0* 145309 172706 182606 500621 2,426.99 2265 91 *:
TOTAL HUF 13475000 1765000 1826648 1517396 1298472 6407516 60972,85 28993 48 N/A

* Provide estimates in US Dollars


Progress toward this year's goals/objectives

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This section addresses the impact of the programs / initiatives* and objectives your entity has implemented over the past quarter and the progress your entity is making toward meeting this year's goals. We understand that some metrics may not be applicable in this quarterly report, so please add metrics here if they are applicable.

*In the past, the FDC has used the term 'initiative', but we are using the term 'program.'

The main goals

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  • Recruiting new editors and retaining existing ones
  • Strengthening the ties with the editing communities and the collaborations between Wikipedians and Wikimedians
  • Releasing content under free licenses

Program 1

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Statistical article writing competition awards ceremony
What are the objectives of this program? Please include metrics.
  • The awards ceremony was organized by the Central Statistics Office on October 9. The title of the conference was Statistics in everyday life and has been held in Budapest. The prizes per section were identical. The I-II. awarded editors recevied IT assets from the SAS Institute Inc, for the III. awarded editors offered gifts the Central Statistical Office and the WMHU. The CSO Library provides free one-year enrollment for all winners.
Progress against these objectives (include metrics and # of volunteers/staff involved)?
  • On the awards ceremony attended 3 editors + our board president and the program was organized by 1 volunteer/member of WMHU.
Activities conducted.
  • The WMHU office procured the production of the gifts, like mugs for example.
What worked and what did not?
  • Started discussions between the Office and Wikipedia Hungary regarding statistical entity referencing and stable URLs as well as links between us.

Any additional details:

  • The blog of one awarded editor with his diploma [1]
  • widths="150px"
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    the mugs


Program 2

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Big work of volunteers with the WLM pictures + Awards Ceremony
What are the objectives of this program? Please include metrics.
  • 20 volunteers grouped in a workshop was working hard during more than one month to process the submitted pictures. The accurate identification, map coordinates, description, control of the quality of the images, etc.
Progress against these objectives (include metrics and # of volunteers/staff involved)?
Activities conducted.
  • Large-scale verification, classification and categorising of submissions to ensure their usage on Wikimedia projects and elsewhere.
What worked and what did not?
  • Required more resources than originally expected.

Any additional details:

Hungarian Winners of the international competition

  • widths="200px"
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    3rd
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    7th
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    13th

For finalists and winners of the Hungarian national contest click here [[2]]!

Photos of the award ceremony: [[3]]


Program 3

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Translocation of the office
What are the objectives of this program? Please include metrics.
  • We had to move the office because the neighbor hotel rented that part of the building which was the office side.
Progress against these objectives (include metrics and # of volunteers/staff involved)?
  • packing the office and re-unpacking
  • two volunteers+office manager involved
Activities conducted.
What worked and what did not?
  • everything gone good :)

Any additional details:

  • widths="200px"
  •  
    new office 1
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    new office 2
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    new office 3


Program 4

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Creative Commons Hungary General Assembly
What are the objectives of this program? Please include metrics.
  • support partner organizations
  • Introduction of Creative Commons Hungary: [[4]]
Progress against these objectives (include metrics and # of volunteers/staff involved)?
  • The event took place at the WMHU's office
Activities conducted.
  • The proposed agenda:
  • Meet with the European CC representative who will be present online
  • A review of the current situation in Hungary of the CC movement and organization
  • The Association's position, sustainability issues
  • The Association possible useful tasks, future
  • Modification the statute in accordance with the Association's future tasks
  • Officer elections
  • Other, informal conversation, visions.
What worked and what did not?
  • Unfortunately after a well done meeting there were no continuation. The elected representatives never appeared again. There were announced an other meeting but lack of interest it foregone.

Any additional details:


Program 5

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Education program in the ELTE University - Contemporal Hungarian language department
What are the objectives of this program? Please include metrics.
  • recruit new editors
  • raise the content quality
  • planted in the minds of the university students Wikipedia
Progress against these objectives (include metrics and # of volunteers/staff involved)?
  • As an initiative in the WMHU education program a volunteer, member of the chapter, in collaboration with the associate professor of the Department of the Hungarian Contemporary Language 6 students created a Linguistic Portal [[5]] and a Linguistics Workshop [[6]]. The group of these students scheduled for the target to write and maintain in a professional way the relating articles. The work will continue in February after the exam period.
Activities conducted.
  • Since now two volunteers support this program.
What worked and what did not?

Any additional details:


Program 6

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Starting collaboration with Köztérkép (Public Maps)
What are the objectives of this program? Please include metrics.
  • Aims to build a quality database, currently with 19 103 works, 135 099 photos.
  • Only Hungarian or Hungarian-related works
  • The team takes very seriously the project's mission, as an avid, obsessed with their community like Wikipedia, the project has been evolving for 7 years, and it is expanding.
  • Their work system is similar like Wikipedia's, for example in several ways there are made community decisions on most issues.
  • There are a selected editorial team with professionals (especially art historians), and a voluntary members community.
  • On the page appears only content which is passed through the editorial filter before.
  • The founder and developer of the site is open for many things, and accomplished that the content of the site is only for non-commercial purposes.
  • WMHU and Köztérkép have a common aspiration to promote the visibility of public art works in Hungary or Hungarian-related with a common photo contest under free licence.
  • We plan long-term partnership to help each other's activities.
Progress against these objectives (include metrics and # of volunteers/staff involved)?
  • Collaboration with this subjective presentation of art on public places, independent community website.
Activities conducted.
  • one of our members partecipated their conference
  • contract signed
What worked and what did not?
  • we will see it

Any additional details:

  • Their website:[[7]]


Program 7

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Board general assembly
What are the objectives of this program? Please include metrics.
  • Discussion about the future of the office rent. There is a possibility to negociate with the owner to have a support from them because the Hungarian tax allows a tax-free support for non-profit associations.
  • The assembly visited the new office place and accepted it.
  • Approval of the Organizational and operational rules of the chapter [[8]]
  • Creative Commons Hungary's board president's presentation
Progress against these objectives (include metrics and # of volunteers/staff involved)?
Activities conducted.
  • 14 participants, approximately 5 hours to talk and work
What worked and what did not?

Any additional details:


Program 8

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QR projects

Miskolc Zoo

What are the objectives of this program? Please include metrics.
  • Launched the GLAM-ZOO in Miskolc Zoo project, we are in collaboration with the Miskolc Zoo to place QR codes on the nameplate of the animals that you read on a smart phone, it leads right to the wikipedia article.

It's the first such initiative in the topic on Wikipedia In Hungary.

Progress against these objectives (include metrics and # of volunteers/staff involved)?
  • 8 active editors
  • 34 new articles
  • 80 renovated articles
Activities conducted.
  • their site on Hungarian Wikipedia [[9]]
What worked and what did not?
  • The project is on his way. They are working very well.

Any additional details:

Botanical Garden Vácrátót

What are the objectives of this program? Please include metrics.
  • The objective of the project is that the representatives of the WMHU and volunteers in collaboration with Vácrátót National Botanic Garden staff place out plates with QR codes on the information tables of some plants of the botanical garden. These QR plates contain sufficient quality and quantity of information and show articles of Hungarian Wikipedia.
  • The goal is to encrease the quality content of the Wikipedia with new articles too.
Progress against these objectives (include metrics and # of volunteers/staff involved)?

The project goes according to plan.

Activities conducted.
  • their site on Hungarian Wikipedia [[10]]
What worked and what did not?
  • The project is on his way. They are working very well.

Any additional details:


Program 9

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Editor meetings in the office
What are the objectives of this program? Please include metrics.
  • Improving the ties between the chapter and the Wikipedia community
  • Improving the ties between the editors themselves
Progress against these objectives (include metrics and # of volunteers/staff involved)?
  • The WMHU office is open before our editors and members. We have a "visitor notebook" it is waiting for anyone who want to work in the office.
  • The editors of the Hungarian Wikipedia main page came often in the office to discuss their work.
  • We celebrated the 13th Birthday of the Wikipedia with 7 participants.
  • Failed Christmas party
Activities conducted.
  • There are some editor, member who weekly come and use the office.
What worked and what did not?
  • Need to increase the number of visitors and make full of life the office.
  • Christmas party has been announced too late and there was only one participant+office manager.

Any additional details:

  • widths="200px"
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    meetings in the office 1
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    meetings in the office 2


Program 10

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Future projects - including but not limited to
  • East Asia article writing competition 1-28 February [[11]]
  • Maintenance competition - edition spring


Lessons learned

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Lessons from this quarter

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A key objective of the funding is to enable the movement as a whole to understand how to achieve shared goals better and faster. An important way of doing this is to identify lessons learned from entities who receive funds, and to share these lessons across the movement. The purpose of this section is to elicit some of these insights, which will be shared throughout the movement. Please answer the following questions in 1–2 paragraphs each.

What were your major accomplishments in the past quarter, and how did you help to achieve movement goals?

  • Wiki Loves Monuments was a major success and gave over 3500 images from over 140 participants + the volunteer work.
  • Increase participation
  • Improve quality
  • Increase reach with the collaboration

What were your major setbacks in the past quarter (e.g., programs that were not successful)?

  • Low participation of the chapter members due to maybe personal problems, maybe the attitude to volunteering in Hungary.

Our programs are succesfull. Only problem is that we have a lot of editors who lives outside of Budapest and it is difficult to meet them personally. The virtual communication often miscarry.

  • Need to re-assess how to attract people to meetings.

What factors (organizational, environmental) enabled your success?

  • Having an office very slowly start to get the member's personal meetings.

What unanticipated challenges did you encounter and how did this affect what you were able to accomplish?

  • Most of the projects require (at least) one core person to pull it forward; if the number of core persons go below one the projects stall regardless of community interest. Mediocre chapter management of these cases.

What changes might you make in executing your initiatives into the next quarter?

  • activate our membership
  • improve Communication
  • create interesting programs
  • better use of office space
  • greater involvement of the editors
  • involve more the wikipedians in the work of wikimedians
  • use the program evaluation method to see better our activity
  • continuous searching for content partners, including GLAM and governmental bodies

Additional information

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Provide any other relevant information that may be helpful or relevant for the FDC (e.g., links to any media coverage, blog posts, more detailed reports, more detailed financial information).

Compliance

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Is your organization compliant with the terms outlined in the grant agreement?

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As required in the grant agreement, please report any deviations from your grant proposal here. Note that, among other things, any changes must be consistent with our WMF mission, must be for charitable purposes as defined in the grant agreement, and must otherwise comply with the grant agreement.

Are you in compliance with all applicable laws and regulations as outlined in the grant agreement? Please answer "Yes" or "No".

  • yes

Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Grant funds as outlined in the grant agreement? Please answer "Yes" or "No".

  • yes

Signature

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Once complete, please sign below with the usual four tildes.


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