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Grants:APG/Proposals/2012-2013 round1/Wikimédia Magyarország/Progress report form/Q1

< Grants:APG | Proposals | 2012-2013 round1 | Wikimédia Magyarország | Progress report form



Purpose of the report

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This form is for organizations receiving Annual Plan Grants to report on their results to date. For progress reports, the time period for this report will the first 6 months of each grant (e.g. 1 January - 30 June of the current year). For impact reports, the time period for this report will be the full 12 months of this grant, including the period already reported on in the progress report (e.g. 1 January - 31 December of the current year). This form includes four sections, addressing global metrics, program stories, financial information, and compliance. Please contact APG/FDC staff if you have questions about this form, or concerns submitting it by the deadline. After submitting the form, organizations will also meet with APG staff to discuss their progress.

Global metrics overview - all programs

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We are trying to understand the overall outcomes of the work being funded across our grantees' programs. Please use the table below to let us know how your programs contributed to the Global Metrics. We understand not all Global Metrics will be relevant for all programs, so feel free to put "0" where necessary. For each program include the following table and

  1. Next to each required metric, list the outcome achieved for all of your programs included in your proposal.
  2. Where necessary, explain the context behind your outcome.
  3. In addition to the Global Metrics as measures of success for your programs, there is another table format in which you may report on any OTHER relevant measures of your programs success

For more information and a sample, see Global Metrics.

Overall

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Metric Achieved outcome Explanation
1. # of active editors involved
2. # of new editors
3. # of individuals involved
4. # of new images/media added to Wikimedia articles/pages
5. # of articles added or improved on Wikimedia projects
6. Absolute value of bytes added to or deleted from Wikimedia projects


Telling your program stories - all programs

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Please tell the story of each of your programs included in your proposal. This is your chance to tell your story by using any additional metrics (beyond global metrics) that are relevant to your context, beyond the global metrics above. You should be reporting against the targets you set at the beginning of the year throughout the year. We have provided a template here below for you to report against your targets, but you are welcome to include this information in another way. Also, if you decided not to do a program that was included in your proposal or added a program not in the proposal, please explain this change. More resources for storytelling are at the end of this form. Here are some ways to tell your story.

  • We encourage you to share your successes and failures and what you are learning. Please also share why are these successes, failures, or learnings are important in your context. Reference learning patterns or other documentation.
  • Make clear connections between your offline activities and online results, as applicable. For example, explain how your education program activities is leading to quality content on Wikipedia.
  • We encourage you to tell your story in different ways by using videos, sound files, images (photos and infographics, e.g.), compelling quotes, and by linking directly to work you produce. You may highlight outcomes, learning, or metrics this way.
  • We encourage you to continue using dashboards, progress bars, and scorecards that you have used to illustrate your progress in the past, and to report consistently over time.
  • You are welcome to use the table below to report on any metrics or measures relevant to your program. These may or may not include the global metrics you put in the overview section above. You can also share your progress in another way if you do not find a table like this useful.
Target Last year (if applicable) Progress (at end of Q2) End of year (projected or actual) Comments
Example Example Example Example Example

Revenues received during this period (6 month for progress report, 12 months for impact report)

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Please use the exchange rate in your APG proposal.

Table 2 Please report all spending in the currency of your grant unless US$ is requested.

  • Please also include any in-kind contributions or resources that you have received in this revenues table. This might include donated office space, services, prizes, food, etc. If you are to provide a monetary equivalent (e.g. $500 for food from Organization X for service Y), please include it in this table. Otherwise, please highlight the contribution, as well as the name of the partner, in the notes section.
Revenue source Currency Anticipated Q1 Q2 Q3 Q4 Cumulative Anticipated ($US)* Cumulative ($US)* Explanation of variances from plan
A B C D E F G H I J K

* Provide estimates in US Dollars


Spending during this period (6 month for progress report, 12 months for impact report)

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Please use the exchange rate in your APG proposal.

Table 3 Please report all spending in the currency of your grant unless US$ is requested.

(The "budgeted" amount is the total planned for the year as submitted in your proposal form or your revised plan, and the "cumulative" column refers to the total spent to date this year. The "percentage spent to date" is the ratio of the cumulative amount spent over the budgeted amount.)
Expense Currency Budgeted Q1 Q2 Q3 Q4 Cumulative Budgeted ($US)* Cumulative ($US)* Percentage spent to date Explanation of variances from plan
A B C D E F G H I J J2 K
TOTAL B C D E F G H I J J2 N/A

* Provide estimates in US Dollars


Compliance

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Is your organization compliant with the terms outlined in the grant agreement?

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As required in the grant agreement, please report any deviations from your grant proposal here. Note that, among other things, any changes must be consistent with our WMF mission, must be for charitable purposes as defined in the grant agreement, and must otherwise comply with the grant agreement.

Are you in compliance with all applicable laws and regulations as outlined in the grant agreement? Please answer "Yes" or "No".

Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Grant funds as outlined in the grant agreement? Please answer "Yes" or "No".

Signature

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Once complete, please sign below with the usual four tildes.

Resources

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Resources to plan for measurement

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Resources for storytelling

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Basic entity information

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Table 1

Entity information Legal name of entity Wikimédia Magyarország Egyesület
Entity's fiscal year (mm/dd–mm/dd) 01/01 - 12/31
12 month timeframe of funds awarded (mm/dd/yy-mm/dd/yy) 01/01/13 - 12/31/13
Contact information (primary) Primary contact name Balázs Viczián
Primary contact position in entity Executive Vice-president
Primary contact username Vince
Primary contact email balazs.viczian@wikimedia.hu
Contact information (secondary) Secondary contact name Andrea Tóth
Secondary contact position in entity Office Manager
Secondary contact username Voglia
Secondary contact email andrea.toth@wikimedia.hu


Overview of this quarter

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The purpose of this section is to provide a brief overview of this report. Please use no more than 1-2 paragraphs to address the questions outlined below. You will have an opportunity to address these questions in detail elsewhere in this report.

CHANGES: Please describe how you changed your plans and budget based on the FDC allocation approved by the Board in December 2012, and your rationale for these changes. You can then use the changed plans and budget as the basis on which to report back on the first quarter.

HIGHLIGHTS: What were 1–2 important highlights of the past quarter? (These may include successes, challenges, lessons learned.)

  • Hiring of new office manager
  • Leasing of office space

WIKI-FOCUS: What Wikimedia projects was your entity focused on (e.g., Wiki Commons, French Wiktionary) this quarter?

  • Hungarian Wikipedia

GROWTH: How did your entity grow over the past quarter vs. the previous quarter (e.g., Number of active editors reached/involved/added, number of articles created, number of events held, number of partipants reached through workshops)?

  • over 1200 articles cleaned up (over 3k issues solved), 1 meetup and 3 events were held; the participants varied between 30 to 50 (same for a year now)

Financial summary

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The FDC requires information about how your entity received and spent money over the past year. The FDC distributes general funds, so your entity is not required to use funds exactly as outlined in the proposal. While line-item expenses will not be examined, the FDC and movement wants to understand why the entity spent money in the way it did. If variance in budgeted vs. actual is greater than 20%, please provide explanation in more detail. This helps the FDC understand the rationale behind any significant changes. Note that any changes from the Grant proposal, among other things, must be consistent with the WMF mission, must be for charitable purposes as defined in the grant agreement, must be reported to WMF, and must otherwise comply with the grant agreement. The WMF mission is "to empower and engage people around the world to collect and develop educational content under a free license or in the public domain, and to disseminate it effectively and globally."

Revenues for this quarter

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Table 2 Please report all spending in the currency of your grant unless US$ is requested.

  • Please also include any in-kind contributions or resources that you have received in this revenues table. This might include donated office space, services, prizes, food, etc. If you are to provide a monetary equivalent (e.g. $500 for food from Organization X for service Y), please include it in this table. Otherwise, please highlight the contribution, as well as the name of the partner, in the notes section.
Revenue source Currency Anticipated Q1 Q2 Q3 Q4 Cumulative Anticipated ($US)* Cumulative ($US)* Explanation of variances from plan
Membership fees HUF C 0 E F G H I J Annual membership fees are due in April
FDC Grant HUF C 0 E F G 0 I J FDC grant was not transferred in the first quarter

* Provide estimates in US Dollars


Spending during this quarter

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Table 3 Please report all spending in the currency of your grant unless US$ is requested.

(The "budgeted" amount is the total planned for the year as submitted in your proposal form or your revised plan, and the "cumulative" column refers to the total spent to date this year. The "percentage spent to date" is the ratio of the cumulative amount spent over the budgeted amount.)
Expense Currency Budgeted Q1 Q2 Q3 Q4 Cumulative Budgeted ($US)* Cumulative ($US)* Percentage spent to date Explanation of variances from plan
0* HUF 0* 0* E F G 0* 0* 0* *: due to the fact the FDC grant arrived in Q2 technically we have spent 0 in Q1, however for the office - one full year in advance, including upkeeping /water, AC, heating, etc./ -, salary, overhead a total of 2.042.278 forints or ~$8892 have been spent "in advance" from our reserves

* Provide estimates in US Dollars


Progress toward this year's goals/objectives

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This section addresses the impact of the programs / initiatives* and objectives your entity has implemented over the past quarter and the progress your entity is making toward meeting this year's goals. We understand that some metrics may not be applicable in this quarterly report, so please add metrics here if they are applicable.

*In the last round, the FDC used the term 'initiative', but this round, we are using the term 'program.'

Competitions

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3rd annual spring cleanup contest
What are the objectives of this program? Please include metrics.
  • gain new editors for Wikipedia
  • expand content in certain topics
  • improve content in certain topics
Progress against these objectives (include metrics and # of volunteers/staff involved)?
  • low overall (both internal and external) advertising
  • one volunteer did everything
Activities conducted.
  • a page was created in the Wikipedia namespace for the event [1]
  • participants self nominated their edits in a table, naming the article, the issue(s) solved, the points they got for it, and the before/after diff of the changes they did
  • award ceremony in Q2
What worked and what did not?
  • over 1200, or 0.5% of the articles were affected, got their content improved
  • the issues solved are well above 3k (results in Q2) [2]

Any additional details:


Article of the year 2012 competition
What are the objectives of this program? Please include metrics.
  • facilitate editors to create quality content
  • improve community activity
Progress against these objectives (include metrics and # of volunteers/staff involved)?
  • low overall (both internal and external) advertising
  • one volunteer did everything
Activities conducted.
  • created a separate page in the Wikipedia namespace for the event [3]
  • the Wikipedian community nominated the articles created between Jan 1 - Dec 31, 2012 in 11 predefined categories (sports, music, literature, history, local/homeland history, media/film/computer games and related, historical biographies, nature, economy, science and engineering, other arts)
What worked and what did not?
  • community involvement worked well
    • all categories recieved 6 to 22 nominations
    • both nomination and selection was done by the community, the latter through general voting

Any additional details:


Statistical article writing contest in cooperation with the Hungarian Central Statistical Office and its library
What are the objectives of this program? Please include metrics.
  • creating new articles in four categories related to statistical sciences
Progress against these objectives (include metrics and # of volunteers/staff involved)?
  • one volunteer from WMHU
Activities conducted.
  • preparations of an agreement between WMHU, the Hungarian Central Statistical Office (KSH) and its library (KSH Könyvtár) of conducting a cooperative article writing contest in Q2 (May-June) as part of the international year of statistics [4]
What worked and what did not?
  • all went well

Any additional details:


Monthly meetups

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Wikipedia Day meetup
What are the objectives of this program? Please include metrics.
  • Shaking up the activity within the community, getting more input and making them more involved in WMHU's activities.
Progress against these objectives (include metrics and # of volunteers/staff involved)?
  • overall stagnation of the chapter for a year now
  • lack of free time
Activities conducted.
  • discussions about Wikipedia
  • short Wikiquiz for some prizes (all Wiki merchandise)
  • attaching faces and voices to usernames
  • drinking

[5]. We've issued a short press release what gained interest from the national news agency MTI. They've covered the event with a short article that many online magazines have published (for example: [6])

  • all organized by 2 volunteers
What worked and what did not?
  • despite the relatively short notice a lot of people showed up (slightly over 30)

Any additional details:

  • everyone paid for their consumation
    • the place had options for eating what turned out to be a great advantage
  • should do this at least every Q :)


Meet the association
What are the objectives of this program? Please include metrics.
  • monthly oppurtunity (mostly to the members of the association) to meet and discuss WMHU's activities, plans and other related things
Activities conducted.
  • rented an office to host the event (the previous one was almost unsuitable)
What worked and what did not?
  • due to the slowliness of the process of finding an office and signing the agreement, no meetups were held in February and March (first was in april)
  • lack of volunteer time

Any additional details:


Travel and other grants for the community

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covering travel costs
What are the objectives of this program? Please include metrics.
  • executive VP was searching for an office for the chapter in Budapest; he visited all possible sites
Progress against these objectives (include metrics and # of volunteers/staff involved)?
  • not enough volunteer time
  • metrics would be the difference between the area average and the actually paid price
Activities conducted.
  • rented an office in a central neighbourhood at one of the best sites of the city in a landmark building for about 55% of the average price per square meters in the area
What worked and what did not?
  • all went fine; strangely despite the struggling market they barely tried to catch us (one did not sent an offer at all despite visiting them...) or they gave completely nonsense offers (triple price of the area average, reduced to double after some complaints...)

Any additional details: simple basic rules most people are already aware of but it is good to repeat them from time to time

  • do the homework and check in advance the average price/square feet/meter of every possible neighbourhood/area you wish to search for an office space to avoid overpricing
  • never accept the first offer, nor the second
  • never bargain in advance, nor on site, only after you have visited the site and you feel it worth the energy
  • paying in advance for one full year should cause a nice drop (10-20%) in the final numbers


Wikicamp
What are the objectives of this program? Please include metrics.
  • community meetup
Progress against these objectives (include metrics and # of volunteers/staff involved)?
  • not enough volunteer time
Activities conducted.
  • for the first time, instead of a board selected venue this was turned into a bidding contest
    • three bids came, one was removed
  • the wikipedian community decided by general voting
What worked and what did not?
  • those who did not wish to participate generally refrained from voting
  • members of WMHU (either interested or not in participating in the event) mostly refrained from voting despite this being a program where a relatively larger amount of money is going to be spent (about 1000-1500$ + travel grants from the ~$64k yearly budget)


Media

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Interviews
What are the objectives of this program? Please include metrics.
  • gain new editors
  • popularizing Wikipedia
Progress against these objectives (include metrics and # of volunteers/staff involved)?
  • lack of volunteer time
Activities conducted.
  • interview with an online newspaper [7]
  • interview in an online thematic radio (architecture)
What worked and what did not?
  • important questions were asked and well answered on both occasions

Any additional details:

Outreach

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Presentation at a school
What are the objectives of this program? Please include metrics.
  • gain new editors
  • popularizing Wikipedia
Progress against these objectives (include metrics and # of volunteers/staff involved)?
  • lack of volunteer time
Activities conducted.
  • presentation at a high school in Budapest
    • basic editing tutorial
    • creating one article
What worked and what did not?
  • important questions were asked and well answered
  • should have done a page in the Wikipedia namespace for this to follow up the impact

Any additional details:


Cooperation with Népsport
What are the objectives of this program? Please include metrics.
  • gain new editors for sports topics
  • popularizing Wikipedia
Progress against these objectives (include metrics and # of volunteers/staff involved)?
  • lack of volunteer time
  • lack of interest from the bloggers of Népsport (a sports newspaper) to whom this was aimed
What worked and what did not?
  • overwhelming wiki-education resulted in scaring away everyone (0 new articles, 0 new editors)

Any additional details:

  • on the next similar event: basic tutorial is enough to start
  • notability IS a hot topic outside of the Wikiuniverse too


Professionalization

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Office
What are the objectives of this program? Please include metrics.
  • becoming professional and more serious
  • to have a base/warehouse
  • a place for regular meetups and for visitors
    • a place for meetings related to our activities
Progress against these objectives (include metrics and # of volunteers/staff involved)?
  • overhead costs
  • suprisingly slow responses from the office owner companies despite this being a struggling market...
Activities conducted.
  • rented an office
What worked and what did not?
  • avoiding agencies resulted in a contract fully adjusted to our needs plus a much (~45%) lower than local average price for the place
  • the planned 4 weeks for conduction in total grew to 10 (the office was selected at the end of February but due to the suprisingly slow response from the selected company, the agreement was signed only 3 weeks later)

Any additional details:

  • do the homework and check what are the average rental costs in those areas you are searching for an office
  • if you've ever been to a market/bazaar where you wished to buy something, you know what to do:
    • never accept the first offer, nor the second
    • be bold to give an offer yourself, well underpriced but still not nonsense
    • never bargain in advance or on site, only after you've decided you want to go for that office


First full time administrative employee
What are the objectives of this program? Please include metrics.
  • remove the administrative pressure from the board
Progress against these objectives (include metrics and # of volunteers/staff involved)?
  • costs
  • the full board was active in the process except the president
What worked and what did not?
  • personal selection resulted in a huge backlog due to the overwhelming number of applications (2 days of advertising resulted in 135 applications)
  • should have outsourced the selection to an agency and only do the personal interviews (much more applications much more options to choose from)

Any additional details:

  • advertising was free (done through a non-profit facebook site dedicated to jobhunting)


Lessons learned

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Lessons from this quarter

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A key objective of the funding is to enable the movement as a whole to understand how to achieve shared goals better and faster. An important way of doing this is to identify lessons learned from entities who receive funds, and to share these lessons across the movement. The purpose of this section is to elicit some of these insights, which will be shared throughout the movement. Please answer the following questions in 1–2 paragraphs each.

What were your major accomplishments in the past quarter, and how did you help to achieve movement goals?

  • hired our first full time administrative employee
    • administrative pressure was lifted from the board so they can now focus on actual programs and other wiki-stuff
  • rented our office what makes our organization look more mature, professional and serious thus helping us being taken seriously

What were your major setbacks in the past quarter (e.g., programs that were not successful)?

  • Cooperation with Népsport
    • overwhelming wiki-education resulted in scaring away everyone from editing

What factors (organizational, environmental) enabled your success?

  • new board, new approaches and vision

What unanticipated challenges did you encounter and how did this affect what you were able to accomplish?

  • lack of volunteer time (probably reached our maximum volunteer capacity in the previous structure)

What changes might you make in executing your initiatives into the next quarter?

  • basics only wiki-education next time

Additional information

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Provide any other relevant information that may be helpful or relevant for the FDC (e.g., links to any media coverage, blog posts, more detailed reports, more detailed financial information).

Compliance

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Is your organization compliant with the terms outlined in the grant agreement?

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As required in the grant agreement, please report any deviations from your grant proposal here. Note that, among other things, any changes must be consistent with our WMF mission, must be for charitable purposes as defined in the grant agreement, and must otherwise comply with the grant agreement.

Are you in compliance with all applicable laws and regulations as outlined in the grant agreement? Please answer "Yes" or "No".

  • yes

Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Grant funds as outlined in the grant agreement? Please answer "Yes" or "No".

  • yes

Signature

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Once complete, please sign below with the usual four tildes.


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