Wikimedia Wikimeet India 2021/sandbox

Resources

The following discussion is closed. Please do not modify it. Subsequent comments should be made in a new section. A summary of the conclusions reached follows.

Incorporated on the main event page

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In this section, we will make a list of resources that we find useful for this event and may be helpful for similar online events too.

Recent online wiki-events

• Creative Commons Global Summit 2020, a summit organised by Creative Commons on 19 – 23 October covered several events/workshops/presentations related to a wide range of topics such as Artificial Intelligence and Creativity, increasing language diversity, public domain, and research, etc.
• Italy Wiki conference 2020, a conference organised on 24 and 25 October in collaboration with Linux day for the Italian language Wikimedia projects.
• WikiCite Virtual Conference 2020, a series of conferences and workshops to support the idea of developing open citations and linked bibliographic data. This event took place from 26 – 28 October 2020.
• Wikimedia CEE Online Meeting, organised on 2 – 4 October 2020, was an online meeting of Wikimedians from Central and Eastern Europe focussed on the Wikimedia projects in countries and communities of Central and Eastern Europe.

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The above discussion is preserved as an archive. Please do not modify it. Subsequent comments should be made in a new section.

Ideas to incorporate

• Decide on the main theme of the event (precisely, what kind of sessions will the meet have?)
• Add the "Contact" section on the page
• Add a logo on the event page
• Decide the eligibility criteria for participants
• Decide on the size of the participants
• Create a social media page or group for promotions
• Add a section named "COVID and Wiki stories" on the event page
• Online meet with Wikimedians on 15 January 2021 and announcing about the Wikimedia Wikimeet during the same.

Needs Assessment discussion

• Let’s go over what we know from past needs assessments and jot down our points.
• Then, we can map out who is the point of contact within each language community and identify the best approach to contact the community as a first step
• For the needs assessment, let’s think simple: (Whatsapp group chat, phone calls, online focus group discussions)
• For this too, we need to ensure that we have our questions for needs assessment ready and sent out to our point of contact in the community (after a preliminary discussion on what approach would be the best to contact the community)
• One member from the team can be part of these conversations so that we can document
• The needs assessment questions can address topics such as participant availability, preferred time structure (9-12, 2-5) for sessions, what topics they would like to see in the event, co-facilitation opportunities, infrastructural needs (laptop/internet/place) and so on.
• Can we work with community members to facilitate sessions in regional languages? (translator would be needed) → could ask wikimedians during the needs assessment if they would be open to help facilitate the event.

Communication Strategy

• Event page within CIS-A2K Facebook- also allows to invite participants
• As we reach closer to the event date:

1. Facebook - CIS A2K page.
2. Instagram- main CIS account to promote (has over 1000 followers and will enable more reach)
3. LinkedIn - CIS main account - create posts to improve (has over 1000 followers)
4. Twitter- during event posts.
5. Hopin: need to conduct mock tests before to understand the platform
6. Live Stream - Youtube, Facebook (need to discuss which platform we will choose and how but these are later steps)
7. Slack: can explore this for internal event communication
8. Language mailing lists- and wikimedia india mailing lists: consider communication through both mailing lists for the event.

Queries to be asked

Preperation

• Why did you choose *platform name* over other platforms? What are the plus points of using this one?
• How were the initial preparations carried out?
• How did you carry out communication? Communication channels to promote the event you have used?
• In the process of conducting the event, have you made any collaborations with other organisations? If so, can you explain more about that?

Implementation

• How many people/teams worked on bringing this together and the specific purpose of each team.
• Things to know if we plan on live streaming on youtube?
• How did you manage the session when you used break-out rooms?
• How was networking between participants ensured/carried out?
• Did language stand as a barrier during the event? If so, what measures have you taken to overcome such issues?
• Were there issues related to internet connectivity or the online platform compatibility and how was that taken care of? (from participants' end)
• Have you faced any issues like zoombombing?

Completion

• Since it's the first time you hosted the global summit virtually, what are the difficulties they have faced (non-technical)...if any?
• What was the feedback from the audience/participants?