Wikimedia Wikimeet India 2021/sandbox

Resources

Incorporated on the main event page

The following discussion is closed. Please do not modify it. Subsequent comments should be made on the appropriate discussion page. No further edits should be made to this discussion.

In this section, we will make a list of resources that we find useful for this event and may be helpful for similar online events too.

Recent online wiki-events

Creative Commons Global Summit 2020, a summit organised by Creative Commons on 19 – 23 October covered several events/workshops/presentations related to a wide range of topics such as Artificial Intelligence and Creativity, increasing language diversity, public domain, and research, etc.
Italy Wiki conference 2020, a conference organised on 24 and 25 October in collaboration with Linux day for the Italian language Wikimedia projects.
WikiCite Virtual Conference 2020, a series of conferences and workshops to support the idea of developing open citations and linked bibliographic data. This event took place from 26 – 28 October 2020.
Wikimedia CEE Online Meeting, organised on 2 – 4 October 2020, was an online meeting of Wikimedians from Central and Eastern Europe focussed on the Wikimedia projects in countries and communities of Central and Eastern Europe.

The above discussion is preserved as an archive. Please do not modify it. Subsequent comments should be made in a new section.

Ideas to incorporate

Decide on the main theme of the event (precisely, what kind of sessions will the meet have?)
Add the "Contact" section on the page
Add a logo on the event page
Decide the eligibility criteria for participants
Decide on the size of the participants
Create a social media page or group for promotions
Add a section named "COVID and Wiki stories" on the event page
Online meet with Wikimedians on 15 January 2021 and announcing about the Wikimedia Wikimeet during the same.

Needs Assessment discussion

Let’s go over what we know from past needs assessments and jot down our points.
Then, we can map out who is the point of contact within each language community and identify the best approach to contact the community as a first step
For the needs assessment, let’s think simple: (Whatsapp group chat, phone calls, online focus group discussions)
For this too, we need to ensure that we have our questions for needs assessment ready and sent out to our point of contact in the community (after a preliminary discussion on what approach would be the best to contact the community)
One member from the team can be part of these conversations so that we can document
The needs assessment questions can address topics such as participant availability, preferred time structure (9-12, 2-5) for sessions, what topics they would like to see in the event, co-facilitation opportunities, infrastructural needs (laptop/internet/place) and so on.
Can we work with community members to facilitate sessions in regional languages? (translator would be needed) → could ask wikimedians during the needs assessment if they would be open to help facilitate the event.

Communication Strategy

Event page within CIS-A2K Facebook- also allows to invite participants
As we reach closer to the event date:

Facebook - CIS A2K page.
Instagram- main CIS account to promote (has over 1000 followers and will enable more reach)
LinkedIn - CIS main account - create posts to improve (has over 1000 followers)
Twitter- during event posts.
Hopin: need to conduct mock tests before to understand the platform
Live Stream - Youtube, Facebook (need to discuss which platform we will choose and how but these are later steps)
Slack: can explore this for internal event communication
Language mailing lists- and wikimedia india mailing lists: consider communication through both mailing lists for the event.

Queries to be asked

Preperation

Why did you choose *platform name* over other platforms? What are the plus points of using this one?
How were the initial preparations carried out?
How did you carry out communication? Communication channels to promote the event you have used?
In the process of conducting the event, have you made any collaborations with other organisations? If so, can you explain more about that?

Implementation

How many people/teams worked on bringing this together and the specific purpose of each team.
Things to know if we plan on live streaming on youtube?
How did you manage the session when you used break-out rooms?
How was networking between participants ensured/carried out?
Did language stand as a barrier during the event? If so, what measures have you taken to overcome such issues?
Were there issues related to internet connectivity or the online platform compatibility and how was that taken care of? (from participants' end)
Have you faced any issues like zoombombing?

Completion

Since it's the first time you hosted the global summit virtually, what are the difficulties they have faced (non-technical)...if any?
What was the feedback from the audience/participants?