Group photo of on-site participants of the Wikimedia Summit.
This is the report for the Wikimedia Summit 2022, a hybrid event taking place in Berlin (Germany) between 9 and 11 September. In this you will find a structuring narrative for the conversations held during the Summit. Its content follows the sequential logic of the Summit’s working sessions and offers links to slides, and notes from breakout group sessions.
↠ The report starts with a summary here on this page. On the following subpages (Day 1, Day 2, Day 3) you can find the details for each session of each day.
The first day was dedicated to catching up and celebrating the ongoing work across the movement during the last two years. It focused on sharing the stories of Movement Strategy implementation and documenting the activities connected to the Movement Strategy Recommendations.
Sharing: onsite and online participants went into breakout sessions to share and discuss activities related to Movement Strategy.
Connecting: onsite and online participants documented their activities related to the Movement Strategy experimenting with Baserow as a tool via an input form, which generated a database of activities to use to identify opportunities for collaboration.
The second day was dedicated to three important pieces of Movement Strategy implementation: establishing a Charter for the Wikimedia Movement, discussing the role of Thematic and Regional Hubs, and exploring strategies around revenues and resources.
The purpose of the Charter is to be a common agreement that can promote shared understanding and clarity about roles and responsibilities, and define how decision-making is distributed and executed across the movement. Currently, the following Charter sections are being drafted (others will be drafted later):
Preamble – What is the Movement? What is the Charter?
Values & Principles – What are the core values and principles of the Movement?
Roles & Responsibilities – What are the roles and responsibilities of existing and future Movement entities?
Additionally, the following Movement Charter topics were discussed:
Writing the Charter as a Movement – Exploring how the movement can be better involved in the Charter writing process
The Global Council – Becoming clearer regarding the expectations of the future governance bodies
Future Movement Governance Scenarios – Exploring possible future scenarios for Wikimedia Movement Governance.
Hubs are structures for strengthening collaboration across the Movement. They are part of the Movement Strategy Recommendations. Hubs are about bringing intentionality and understanding to the collaboration efforts that will increase the level of support and peer connections. Discussions covered the following:
Scope – Create more clarity and guidance for the scope of Regional and Thematic Hubs
Governance and connections – How do the different levels of governance fit together? How Hubs would, could, and should Hubs share and learn with other Hubs?
Funding and Support – Collecting ideas and inputs on funding strategies as well as support mechanisms
Hub Research – Showcasing challenges, opportunities, and community support needs
Hub Piloting – Discussion and validation of the piloting guidelines
The Wikimedia Movement currently operates under a system of mostly centralised fundraising combined with grantmaking. Over the years, the Wikimedia Foundation has added participatory features to the grantmaking processes. Still, there are large inequities in terms of how and where funds are spent. Discussion topics around revenues and resources included:
Fundraising – How money comes into the Movement?
Resource allocation – Where the funding goes once it has been collected? Including decisions to move Movement financial resources from one entity to another or from one region to another
Participation – Who makes decisions about resources?
Policies/Charter – What are the standards for fundraising and spending we want to write down?
Redistribution and Grantmaking – How do we work towards eliminating economic disparities?
The third day ended with reflections on key themes and takeaways from each of the Summit's sessions. Here are some high level 'next steps' that were captured:
↠ Continue to Document & Collaborate
Continue to use Baserow and other tools to document our Movement Strategy work and find opportunities to connect with others about their work
Carry the opportunities to collaborate from Baserow into real life with bilateral meetings between stakeholders
Identify the places and spaces where product and technology intersect with Movement Strategy implementation and signal these for the WMF as a carrier of much of the Movement's product and technology needs
↠ Engage in building the Movement Charter together
Community Consultations on the Movement Charter to kick off in October 2022, integrating the feedback on the Summit
↠ Create further clarity regarding the Regional and Thematic Hubs
Preliminary definition of the Hubs
Discussions to be furthered and contextualized at regional meetups
Support and peer connection opportunities for hubs to be made more clear
↠ Imagine and design a new and improved future for how we collect and share resource
Continue to engage in future-oriented dialogue that helps shape our Movement's building of and use of financial resources
Ensure our language is accessible as we discuss the Movement's financial needs and opportunities
Ensure that we consider and reflect non-financial resources in these conversations
Finally, Nataliia Tymkiv (Chair, Board of Trustees) closed by stating that commitment as an important part of the process, and a way to end on a high note. She brought up the milestone of having a Movement Charter by 2023, and encouraged everyone to start a conversation at Wikimania on how that charter can be implemented. This is “the responsibility we are putting on your shoulders.”