Wikimedia South Africa/operational Meeting 30 April 2024
WMZA Operational Meeting 30 April 2024
Previous Minutes:
https://meta.wikimedia.org/wiki/Wikimedia_South_Africa/operational_Meeting_16_April_2024
Attendees edit
- Bobby Shabangu
- Deon Steyn
- Douglas Scott
- Herschal Jackson
- Michael Graaf
- Ingrid Thomson
- Jan Hendrick Du Toit
- Khethiwe Marais
Apologies edit
- Jeremiah Pertesen
- Coenraad Loubser
Agenda edit
General Updates edit
SWiP Project Update and sub project planning
- (BS) updates on successful completion of Vaal University of Technology workshop, special mention is made on venue encountering power outage which threatened the event but suitable backups were employed.
- Delegates received the training well. Also provides update from Previous 2 Workshops (University of Zululand and Unversity of Venda)
DHL ignite
- (BS) updates on Outcome of recent DHL Ignite Meetup.
WikiIndaba Local Scholarship committee update
- (BS) provides update on creation of local scholarship committee comprising of Ingrid Thomson, Jeremiah Peterson, Douglas Ian Scott and Herschal Jackson.
- This scholarship committee will provide scholarships to SACU Countries & Zimbabwe.
- To align to the Scholarship timeline of International committee.
- (DIS) request clarification on Banner ads. (BS) confirms non is required.
- (DIS) request Follow up Scholarship Committee meeting to discuss execution
Action Item - (HJ) to schedule Scholarship Committee Execution meeting
BookHive
- (BS) provides outline of Bookhive engagement and explains the involvement of chapter to assist with facilitation of Grant request to Wikimedia Foundation.
- (IT) requests clarification on information relating to the Grant Funding and the types.
- (BS) and (DIS) explain the process and share the funding Links:
https://meta.wikimedia.org/wiki/Grants:Programs/Wikimedia_Alliances_Fund Grant Funding Update
- (DIS) provides update on the Grant Funding. Mention is made that comments are made and require response.
- (BS) advises that he will review and comment after Board Meeting
Action Item - (BS) to share link to document to allow all members to comment/respond.
Wikimedia Flyer Design Presentation (2 Designs)
- (HJ) excludes from Ops meeting discussion due to time.
Action Item (HJ) - 2 designs will be emailed to members.
Virtual Card Update - Bobby
- (BS) provides update on discussions with Bank, bank confirmed 1 card is assigned to (DIS), Douglas confirmed he is not in possession. Requested a second Virtual card - no feedback received.
- Idea is for a Virtual card to assigned to Herschal with a specified amount to enable procurement and assistance to Board/ Chapter members.
- (DIS) confirms original requirement was to have a virtual card to allow loading of funds at request.
- (BS) advises that this will not offset current issues, tables this for future discussion.
Changes to Chapter Accounts/Subscriptions
- (BS) advises that new requirement exists to align all chapter accounts/subscriptions with Chapter Details to reduce issues when members leave.
- (BS) also confirms new requirement for address to change from current address.
- (MG) mentions secondary address supplied by Coenraad previously
- (BS) verifies that secondary address was for a postal address at Postnet.
- (DIS) advises on requirement to have a physical/postal address.
Action Item - (HJ) to investigate options (Virtual office service VS Postal Address(Postnet) Deadline - 03/05/2024
Meeting Adjorned edit
Agenda Items not discussed:
- Reminder on Due date for Finance Submissions 15 May 2024
- Digital Safety during elections (Presentation request from WMF)
Next Operations Meeting edit
May 14 2024 7:00 pm