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Wikimedia South Africa/Operational Meeting 20 August 2024

< Wikimedia South Africa

Previous Meeting Minutes:

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https://meta.wikimedia.org/wiki/Wikimedia_South_Africa/Operational_Meeting_06_August_2024


Attendees

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  • Herschal Jackson (HJ)
  • Khethiwe Marais (KM
  • Bobby Shabangu (BS)
  • Deon Steyn (DS)
  • Michael Graaf (MG)

Apologies

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  • Ingrid Thomson (IT)
  • Jan Hendrik Du Toit (JD)
  • Douglas Ian Scott (DIS)
  • Coenraad Loubser (CL)
  • Jeremiah Pietersen (JP)

Agenda

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  1. Approval of last three operations meeting minutes (HJ) 15 minutes
  2. NYDA Project - (MG) - 10 minutes
  3. WikiFolklore Partnership Proposal - (HJ) - 5 Minutes
  4. Management Payment decision - (HJ) - 10 Minutes
  5. General Discussion - (HJ) - 10 minutes
  6. Finance Committee Meeting frequency change - (HJ) - 5 minutes


Summary

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Brief discussion held around use of AI in the chapter activities

  • Otter AI account not allowed into the meeting.
  • Zoom account only records 40 minutes
  • Protentional alternate to record over 1 hour of recording in testing. Proposal to utilize in next ops meeting.

Last 3 operations meetings minutes were reviewed and approved.

  • 09072024 Ops meeting - Approved by BS/DS
  • 23072024 Ops meeting - Approved by BS/DS
  • 06082024 Ops meeting - Approved by MG/DS

NYDA Project discussion concluded

  • Isolation of method to move forward.
  • 1st step engage with NYDA to confirm process for implementation (MG)
  • 2nd step to procure large sized sd cards for delivery and setup by (MG)
  • 3rd step post setup to ship to NYDA and toschedule online deployment training (MG)

WikiLovesFolklore Project

  • Conclusion of discussion around Fiscal sponsor support.
  • Response supplied to WikiLovesFolklore to advises WMZA unable to be fiscal sponsor.
  • Requirement for training of international payments process to be scheduled

Management accounts Brief discussion around the importance of concluding the process due to auditing requirements. Proposal to schedule a special meeting to discuss and conclude

Action Items:

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  • (HJ) to setup next ops meeting with Zoho to walk the attendants through the functionality.
  • (MG) to engage with NYDA to finalise and verify agreement to proceed with agreed upon process
  • (HJ) to procure SD cards once process is agreed upon by NYDA.
  • (HJ) to schedule special meeting to discuss Management fees.

Next Operations Meeting = 03rd September 2024

Detailed Minutes can be located in the Chapter Work Folder.

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