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Wikimedia South Africa/Board Meeting 30 July 2024

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Wikimedia ZA Board Meeting 30 July 2024

Present :

  • Herschal Jackson (HJ)
  • Bobby Shabangu (BS)
  • Douglas Ian Scott (DIS)
  • Ingrid Thomson (IT)
  • Jeremiah Pietersen (JP)
  • Deon Steyn (DS)
  • Jan-Hendrick Du Toit (JDT)
  • Khethiwe Marais (KM)
  • Michael Graaf (MG)


Apologies :

  • Nobantu Modise (NM)
  • Coenraad Loubser (CL)
  • Veer Gosai (VG)


Agenda

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  1. Finances (DS/HJ/BS)
  2. Current state of Chapter finances DS - 10 Minutes
  3. Main overspend on budget in previous year related to the Chapter Retreat
  4. Reporting for Annual Grant - Due date 26th July 2024 DS/BS - 10 Minutes
  5. New Financial Year Foundation Grant (Reduced from Requested Amount) DS - 5 Minutes
  6. Directors Liability Insurance BS/HJ - 3 options 5 Minutes
  7. Finance Meeting Discussion 5 Minutes
  8. EsWiUN Project ( Eswatini Wikipedia Unesco Language Project BS - 5 Minutes
  9. Douglas Scott Replacement Vote HJ 10 Minutes
  10. Recreate Discussion DS - 10 Minutes
  11. WMZA Financial policy Document - Bobby Shabangu 30 Minutes
  12. WMZA 5 year Strategy Document - Herschal Jackson 30 Minutes


Summary Of Meeting:

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  • The current financial position of the chapter was presented to the board
  • An explanation of funding received from Foundation was presented, decision to have a separate financial review to determine line items for reduction to be emailed to the board for ratification.
  • Reminder to board on outstanding reporting for annual grant
  • Discussion on Directors Liability Insurance, board member (JP) volunteers to take point on discussion with STDC around the requirements.
  • Requirement for mulitple Finance committee meetings ratified by the board to enable quicker reimbursement and to cater for needs of the upcoming WikiIndaba.
  • Discussion concluded around additions to CIPC/Financial committee and replacement of DIS as Signatory. 2 of 3 nominated board members accept nomination with ratification of Jeremiah Pietersen as the replacement signatory at the bank. Unanimous vote for nominee.
  • Board discussed the use of budgeted funds for advocacy to enable partner Recreate to continue its work related to Freedom of Panorama, subject to the signing of a MOU. Proposed and seconded without any objectionp
  • Eswatini/Wikimedia/Unesco Writing competion project approved for funding.
  • Presentation of draft version of WMZA financial Policy document. Deadline for review by board is 16 August 2024.


Link to Detailed Minutes in Chapter Folder

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