Wikimedia Foundation elections 2015/Committee/Minutes/25 April 2015

Notes and the agenda for the upcoming 25 April 2015 WebEx meeting of the 2015 Wikimedia Foundation Elections Committee.

Attendance

Additional ways to get out info about nominations.
- What wikis are translated messages being posted to? Can folks help with others not yet being targeted?
Finalize voting banners
"Get Out The Vote" efforts
- Blog post
- Emails
  - Mailing list
  - Individual email notices and reminders to qualified voters
- Banners
  - Mobile banner
- MassMessage
  - Target wikis
    - Global South
  - Affiliates
- Mobile voting?
Voting system and method of finalizing election
ID verify question
Vetting candidates / responding to any possible weaknesses or shortages
Lingering tasks

Nominations
- FDC staff input
  - Will be able to manage low candidate turnout via appointments or modified committee size
- Current MassMessage will be sent to volunteer list to help transate and post on non-English wikis
- A new one will be created, based on existing, but focused on board nominations - sent to pro translators to help with - and also to volunteers to help translate distribute
- Send out to non-English mailings lists as translations come in
- Committee members encouraged to reach out
Voting banners
- Planned A/B testing
  - Will want two versions for FDC elections
- Use 2013 as starting point:

Votes are now being accepted for the Board of Trustees and Funds Dissemination Committee election. Click here to read about the candidates and vote.

- Should change the design to avoid confusion
- Text finalized by Sunday eve
  - Send out modified 2013 version to get discussion going
- Design this week
- Have a large vote button
  - https://meta.wikimedia.org/wiki/Template:WMF_elections/How_to_vote
  - Possible second
  - Finalize in early week
Mass emails for voting
- Focus mass email on board election
- Needs to be translated
- Finalized by the end of week or early next week
- James will check on how SUL impacts this type of MassEmail
  - Perhaps based on home wiki, wiki with most edits, or wiki with most recent edits
- MassMessage
FDC outreach
- FDC outreach should not focus just on existing fundees
- Possible use of project tools noticeboards and talk pages
Blog post about Get Out The Vote
- Decide by end of weekend
- James will send out options
- Decide timeline then
ID verify
Method of finalizing results
- Will work from 2013 (10% support requirement)
- Make consistent for FDC and Board
- Consensus decision by committe mid-week
Candidate summaries on SecurePoll
- Should figure out format by mid-week for sake of translations
- Is it possible to do a popup window?
  - James will check
- James will get back to us on how things are going on SecurePoll