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Wikimedia Foundation elections 2015/Committee/Minutes/18 April 2015

< Wikimedia Foundation elections 2015 | Committee | Minutes

Notes and the agenda for the 18 April 2015 Webex meeting of the 2015 Wikimedia Foundation Elections Committee.

Attendance

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  • Ruslan
  • Greg
  • Philippe Beaudette
  • James Alexander

Agenda

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  • Translation needs - Sunday night deadline
    • Candidate template
    • Outreach to community
      • Messages to email lists
      • Messages on-wiki on talk pages
    • Questions for candidates
      • Generally FDC sets FDC questions
  • Responding to nominations
    • Response to nominator
    • Emails to nominee
      • One large email or two-step process
    • Do we want to keep candidates up who do not qualify?
  • Methods of recruiting nominees
  • Initial "Get Out The Vote" preparation
  • Template management
  • Archiving ElCom work
    • Use of Vote-Wiki vs. Meta-Wiki
      • Proposal: Meta-Wiki seems more logical for any "living documents" or anything requiring translation. Vote Wiki can house more "reference archives" like the emails to mailing list - they are less likely to be tampered with over time on Vote-Wiki.

Minutes

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  • Translation needs
    • Primary focus on content needed for nomination
    • Finish by Thursday mtg the second wave of banners
  • Get a Google Doc going to create email templates
    • Templates to nominees by end of Sunday
      • Initial emails to nominees
        • Confirmation to nominator
        • Board info
        • FDC info
        • FDC Ombuds info
        • How to nominate themselves
        • Might be able to pull from past years and existing wikipages
  • Soliciting nominations
    • Mailing list setup before Meta announcement
    • Meta announcement for nominations on Sunday
    • Push nominations info out to target wikis, mailing lists, affiliates (via MassMessage)
  • Emails about voting for board and FDC elections
    • Do we want to send for both FDC and board
  • GOTV messaging
    • Beginning to think about blog posts, emails, etc. to GOTV by mid-week
    • Possibility of doing blog post before voting and after to talk about results and process
  • Archiving
    • Greg will begin archiving on Vote-Wiki
    • Possible move to private-wiki if later established
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