Wikimedia Foundation elections/2021/Election Volunteers/Communication Guide

2021 Election Volunteers
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Election Outreach Insights

This page has the communication information for Election Volunteers during the 2021 Board of Trustees election.

Best Practices and Tips

• Be welcoming and friendly. People will have questions about the election process and are glad you are sharing the information.
• Some people might have feedback and that’s ok. Feel free to pass this along to the facilitation team. Do not feel you must solve situations that arise. That is why we are here.
• Write simply. This makes messages accessible for many people. Example: Use “The cat ran up the tree.” instead of “The fluffy orange cat darted quickly up the huge tree.”
• Ask for support. If you need support, please ask. If you need to take a break from the Election Volunteer role, just let us know.

Message timeline

Here is the estimated timeline of the messages the Board Election facilitators will be sending out. These dates may change. The table will be updated if dates change.

The messages will be drafted and approved by the Board Election facilitation team. The messages will be shared with Election Volunteers as soon as they are available. The Election Volunteers can update the messages to make them more accessible to their communities as long as the core information remains the same.

Date	Outreach Type	Milestone/Goal	Channels
April 23 (DONE)	Announcement	Board Resolution	Meta Board Election Diff blog Mailing Lists Signpost-like sources Social Media Village Pumps Talk pages
April 29 (DONE)	Announcement	Election Volunteer Call	Mailing Lists Diff blog Meta Board Election Signpost-like sources Social Media Talk pages Village Pumps
May 21	Update	Election Volunteer Introductions	Mailing Lists Diff blog Meta Board Election Signpost-like sources Social Media Talk pages Village Pumps
June 1	Announcement	Candidate Resources	Mailing Lists Diff blog Meta Board Election Signpost-like sources Social Media Talk pages Village Pumps
June 9	Announcement	Call for Candidates	Mailing Lists Diff blog Meta Board Election Signpost-like sources Social Media Talk pages Village Pumps Contributor talk pages
June 15	Update	Resources for understanding the Board of Trustees	Mailing Lists Diff blog Meta Board Election Social Media
August 17	Announcement	Voting Opens Aug 18 & Voting instructions	Mailing Lists Diff blog Meta Board Election Signpost-like sources Social Media Talk pages Village Pumps Mass Email Central Notice Banner Contributor talk pages Mass mailing
August 31	Update	Voting Closes & Thank you	Mailing Lists Diff blog Meta Board Election Social Media
September 2021	Announcement	Meet the New Board Trustees	Mailing Lists Diff blog Meta Board Election Signpost-like sources Social Media Talk pages Village Pumps