Wikimedia Foundation Audit Committee/2018-06-05

Wikimedia Foundation Audit Committee Meeting Minutes

June 5, 2018

9:00 - 10:30 am PDT

16:00 - 17:30 UTC

Participating in person: Tony Le, Jaime Villagomez, James Baldwin, Amy Vossbrinck, Katherine Maher.

Participating remotely: Kelly Battles, Christophe Henner, Julian Singh.

Approval of the minutes from March 21, 2018 Audit Committee Meeting

The minutes from the March 21, 2016 Audit Committee Meeting were unanimously approved.

Renewal of the term for the Audit Committee Advisors

Julian Singh and Michael Snow agreed to serve another one year term as Audit Committee Advisors. The Committee thanked them for their service.

Approval of the FY 2018-19 Annual Plan

Jaime and Katherine presented the changes to the proposed FY 2018-19 Annual Plan to the Audit Committee for their review and approval.

Katherine’s introduction Based on community input, discussions at the Wikimedia Conference, and further review, there have been incremental changes in the draft FY 2018-19 Annual Plan. An additional $0.8 Million has been added to the budget for a total budget of $92.9 Million.

Specific Programmatic Increases included:

● Grants to emerging communities +$100K Research, Positioning and Messaging for Wikimedia Brand +$250K ● Additional roles for Privacy and Security+$250K

● Support working groups for Movement Strategy+$200K

Jaime’s description of financial outcomes The final Annual Plan budget proposal as described by Katherine represents an $0.8 Million change as outlined in the following priority areas:

● Evolve systems and structure +$0.2 Million

● Grow new content and contributors - no change

● Increase reach and audiences -$0.3 Million

● Other Program funding +$0.7 Million

● Non-Program funding +$0.2 Million - General Administration

From an external filter (Form 990) the majority of the Annual Plan expense budget (77%) is programmatic, 11% is Fundraising and 12% is General Administration.

Revenue targets were reviewed and remain unchanged at $93.1 Million.

The Committee was asked if they had any final questions or concerns about the FY 18-19 Annual Plan. The Wikimedia Foundation FY 18-19 Annual Plan was unanimously approved by the Audit Committee and recommended for full Board of Trustees approval.

Next Audit Committee Meeting - to review the Audit Plan will be held in July or August. The Committee will be polled todetermined the best date.

Respectfully Submitted, Amy Vossbrinck