Wikimedia Eesti/Staff job functions

This page enlists the job functions of Executive director and Assistant of Wikimedia Eesti - positions created after a restructuring of the hired staff in the chapter in Spring 2014. These positions are effective since the 1st of July 2014 and their job functions have been stated here as described in the contracts. For former staff functions of Wikimedia Eesti see relevant page

Executive director

Executive director is a full-time (40 working hours a week) employee with the task to ensure a good daily functioning of the chapter by securing financial and human resources for its activity, supporting the execution of projects and programs of the chapter, overseeing accountancy and other reporting activities of the chapter and supporting the development of the strategy of the organization. Executive director has to ensure that the board members of the chapter are well informed of daily activities of the organization.

Qualification criteria

Education	Executive director must have at least higher education. Prior working experience and/or special training is required to work on the position of executive director.
Work experience	Prior working experience and/or special training is required to work on the position of executive director.
Language skills	Executive director must be fluent in Estonian. Executive director must have very good knowledge of English. Other language skills are not required, but may serve for the benefit of effective operation.
Computer skills	Executive director must be skillful in handling text- and table-editing software. Executive director must be well acquainted with virtual correspondence environments. Executive director must be able to handle editing related to Wikimedia meta environment.
Personality traits	Executive director must be able to communicate and express oneself at ease and must be apt for teamwork. Executive director must have advanced skills of time management and has to be conscientious, responsible and precise. Executive director must have good analytic skills, good knowledge about the principles of budgeting and reporting. Executive director should be resilient and inclined to develop.
Special skills	The job of the executive director does not expect any special skills.

The functions of the executive director

• Creating the agenda and budget of the organization in collaboration with the Board of the organization.
• Mapping possible funding opportunities of the projects and programs of the organization and introducing them to the Board.
• After the decision of the board creation of funding applications with all related documentation and communication with possible partners.
• Communication with the funding organization during the preparation of the application, implementation of the project/program and reporting and communicating relevant information to the Board.
• Developing the structure of volunteers in the organization and recruiting volunteers to support the activity of the organization.
• Supporting the execution of the projects and programs, including the support to the project team, support in creation of project agenda, budget and reporting related to the project, active participation in project discussions.
• Creation of general reports of the organization (quarterly and yearly) in collaboration with the Board and accountant.
• Creation of the contracts and discussing the details of the contracts with the Board.
• Creation of the policies of the organization in collaboration with the Board.
• Analyzing prior strategies and strategical needs of the organization and creation of new strategies in collaboration with the Board, members of the organization and the community.
• Representing the organization in various meetings, seminars, conferences on the local level and internationally.
• Preparing possible partner relations and communication with partner organizations.
• Preparing general assemblies and other community events in collaboration with the Board, assistant and members of the organization.
• General counseling of the Board, including participation in Board meetings.

Assistant

General information

Assistant is a part-time (50%, i.e. 20 working hours a week) employee with the main task to increase the effectiveness of the organization through administrative, communicative and organizatory assistance to the Board and executive director of the organization.

Qualification criteria

Education	Assistant must have at least secondary education. Special training is not required, but it may be helpful in completion of the tasks.
Work experience	Prior work experience is not a prerequisite, but it serves for the benefit of effective operation.
Language skills	Assistant must be fluent in Estonian. Assistant must have good knowledge of English. Other language skills are not necessary, but may serve for the benefit of effective operation.
Computer skills	Assistant must be skillful in handling text-editing software. Assistant must be well acquainted with virtual correspondence environments. Assistant must have good knowledge about blog and Facebook administration.
Personality traits	Assistant must be able to communicate and express oneself at ease and must be apt for teamwork. Assistant must have advanced skills of time management and has to be conscientious, responsible and precise. Assistant should be resilient and inclined to develop.
Special skills	The job of the assistant does not expect any special skills.

The functions of the board assistant

• Protocoling Board meetings of Wikimedia Eesti (held once a week).
• Protocoling General Assemblies of Wikimedia Eesti (held twice a year).
• Disclose aforementioned protocols in foreseen manner.
• Composing and publishing of the newsletter for Chapter members (MTÜ Teataja).
• Assisting executive director in performing his/her tasks.
• Ordering translation of documents, if necessary.
• Administer correspondence of Wikimedia Eesti.
• Administer blog and Facebook pages of Wikimedia Eesti.
• Arrrange meetings with partners.
• Arrange events of the community.
• Arrange public appearances (if not a direct task of the project manager).
• Arrange exhibitions (if not a direct task of the project manager).
• Arrange trips of chapter (board) members and staff.
• Order memorabilia of Wikimedia Eesti and Wikipedia.
• Arrange publishing of booklets and other imprinted works of Wikimedia Eesti (if not a direct task of the project manager).
• Organize media coverage of the activities of Wikimedia Eesti.
• Motivate and support members of the community in their actions.

Related links

Wikimedia Eesti

Former staff job functions of Wikimedia Eesti

List of Wikimedia Eesti staff