Wikimedia Conference 2014/Budget and finances
| Cost category | Category description | Estimated costs | Actual costs | % of budget spent |
| TOTAL CONFERENCE COSTS | 50.000,00 € | 44.230,81 € | 88,46 % | |
| Conference moderation & facilitation | Program production, speaker briefing, conference facilitation, graphic recording | 7.500,00 € | 8.206,75 € | 109,42 % |
| Conference venue | 4 days - Conference rooms, WIFI, technical equipment & set-up | 14.000,00 € | 10.655,00 € | 76,11 % |
| Conference catering | 4 days - Conference drinks all day + morning, lunch and afternoon break | 17.000,00 € | 13.779,30 € | 81,05 % |
| Dinner snack at WMDE Office / Social Events | 4 days - Food and drinks at WDME office every evening | 8.000,00 € | 8.076,10 € | 100,95 % |
| Public transport / Transport costs | 5 days public transport ticket for 148 pax + minor material and taxi transport costs | 2.500,00 € | 2.449,50 € | 97,98 % |
| Office material & communication | Sending of visa documents + print conference guide | 1.000,00 € | 1.064,16 € | 106,42 % |
| Extra costs not foreseen in budget | Visa fee reimbursement for three participants | N/A | 197,79 € | |
| TOTAL ACCOMMODATION COSTS * | 7.105,00 € | |||
| Hotel accommodation costs | represents the costs of 58 participants (53 persons from affiliates that needed WMCON funding, 1 speaker, 1 Wikimania organizer, 1 documentation volunteer, 2 facilitators) - breakfast & WIFI included | 7.105,00 € | ||
| TOTAL TRAVEL COSTS * | 43.641,18 € | |||
| Travel costs | represents the travel costs of overall 56 persons (53 persons from 27 chapter/affiliates, 1 speaker, 1 Wikimania organizer, 1 documentation volunteer) | 43.641,18 € | ||
| Overall costs** | 94.976,99 € |
* The here shown accommodation and travel costs mainly represent the costs of the affiliates (chapters, thematic organizations & user groups) that needed WMCON funding. At the bidding time, we did not know how many chapters/affiliates have included budget for WMCON14 in their annual/project plan, so we could not really estimate the number of participants who needed funding for travel and accommodation. Therefore, we can only do a comparison of estimated and actual costs regarding the on-site conference costs.
** The overall costs do not include the travel and accommodation costs of WMF Board, WMF staff, AffCom and FDC members.