Wikimedia Canada/Meetings/2009-02-11
< Wikimedia Canada | Meetings
Organization Meeting of Wikimedia Canada
Ninth Formal Formation Meeting
Date: Wednesday, February 11, 2009
Time: 02:00 UTC (6:00 PST, 7:00 MST, 8:00 CST, 9:00 EST, 10:00 AST, 10:30 NST)
Venue: Skype. Arctic.gnome will invite all interested persons to both a voice and a chat conversation. Anyone without a microphone should be able to listen to the conversation and make comments in the chat.
Agenda
edit- Introductions
- Discussion of Wikimedia Canada/Todo, questions and comments.
- Discussion of Wikimedia Canada/Proposed by-laws, questions and comments.
- Discussion of Wikimedia Canada/Draft application, questions and comments.
- Discussion of who will be on the initial application and who's address will be used as the legal address for the organization.
Minutes
editIn progress.
Attendance
edit- Alex (Az1568)
- Andrew L. (OhanaUnited)
- Benoit (Antaya)
- Brian C. (LeftButton)
- Casey B. (Cbrown1023)
- Gerald (Historybuff)
- Jeffrey N. (Arctic.gnome)
- Ken G. (Ken Goudsward)
- Steve S. (Sarcasticidealist)
- Wayne R. (WayneRay)
General
edit- Each person introduced themselves briefly.
- Went through the to do list
Bylaw discussion
edit- Steve S. volunteered to do NUANS name search report to confirm that the name "Wikimedia Canada" is not taken
- Ken G. proposed to have at least an annual general meeting for members
- Jeffrey N. seconded and suggested to have monthly meetings for directors.
- The frequency of general meeting would need to be included in the general member.
- Once the bylaw is completed, the people who sign the document become the first board of directors.
- At least four people are required to sign on the document per federal and Wikimedia Foundation rules.
- The issue of mailing address would be addressed in future meeting(s).
- Participants in the meeting unanimously approved the motion of editing and marking all changes to the by law in red. Afterwards, the bylaw will be reviewed line by line.
- After the final version of bylaw is completed, the committee will send it to a lawyer for comments.
- Steve S. identified himself as a law student as Gerald said he could get a lawyer to take a look at it.
Financial issues
edit- Gerald suggested we could try ask Wikimedia Foundation to do something with the incorporation cost.
- Andrew L. explained the difference between non-profit and charity organizations. Only charity organizations are eligible to issue tax-receipt.
- Membership fees to be discussed later.
- $200 filing fee is required for incorporation, in addition to $15 for NUANS.
- Document signing must be done in front of a witness, who should be a notary public or a lawyer.
- Brian C. found the least expensive notary public charges $15 for witnessing of signature ($10 for each additional signatures witnessed).
- Jeffrey N. said we should get a bank account and Paypal account to handle membership fees.
Timeline
edit- Brian C. proposed to finish the bylaw by March 18, 2009.
- Participants unanimously agreed with Brian's proposal.
Meeting time & frequency
edit- Andrew L. proposed to push the meeting time an hour early so that participants from east coast do not have to stay up late for the meeting.
- Participants unanimously agreed with Andrew's proposal.
- The next meeting date will be announced on the mailing list.
Participants' Sign-Up
editReal name | Username | IRC/ Teamspeak/ Skype nickname |
Location | Notes | |||
---|---|---|---|---|---|---|---|
Attending | |||||||
Jeffery Nichols | Arctic.gnome | Skype: arctic.gnome IRC: ArcticGnome |
St. John's, NL | ||||
Steve Smith | Sarcasticidealist | Skype: sarcasticidealist | Fredericton, NB | ||||
Gerald A | historybuff | irc: hotr | Toronto, ON | ||||
Brian Chick | LeftButton | Skype: brian.chick | Toronto, ON | ||||
Ken Goudsward | Ken Goudsward | Skype: KenGoudsward | Prince George, BC | ||||
Benoit Desrochers | Antaya | Skype: antaya.le.pouceux | Montréal, QC | ||||
Andrew Leung | OhanaUnited | Skype: Andrew.C.Leung | Richmond Hill, ON | ||||
Possibly attending | |||||||
Casey Brown | Cbrown1023 | IRC: kibble Skype: cbrown1023 |
Philadelphia, USA | ||||
Alex | Az1568 | Az1568 (IRC) az1658 (Skype) |
California, USA | ||||
Wayne Ray | WayneRay | Skype: waynescottray | London, ON | ||||
Not attending, but interested | |||||||
Jean-François Lepage | JF Lepage | irc: JeffdeStGermain | Rimouski, QC | ||||
Ian Bailey | Ian_Bailey | irc: yanstheman | Toronto, ON |
Previous meeting: May 21, 2008 |
WMC Ninth Formal Formation Meeting February 11, 2009 |
Next meeting: June 18, 2009 |