Wikimedia CH/Grant apply/Sum of All GLAMs 2023

Infodata

Name of the project:Sum of All GLAMs 2023
Amount requested: 15'000 CHF
Type of grantee: Organization (Opendata.ch Association)
Name of the contact: Beat Estermann (talk) 15:17, 8 October 2022 (UTC)[reply]
Contact: beat.estermann opendata.ch

In case of questions, please write to grant wikimedia.ch

The problem and the context

What is the problem you're trying to solve?

Sum of all GLAMs aims to improve the information about heritage institutions and performing arts organizations on Wikidata and to promote the use of this information on Wikipedia and in other projects and online services. The goal is to achieve a complete and high-quality inventory of heritage institutions, arts organizations, and performing arts venues, and to make this information available on an international level.

What is your solution to this problem (please explain the context and the solution)?

The project pursues a two-pronged strategy:

data provision and maintenance through a crowdsourcing approach; and
promotion of actual data use to encourage data provision in the first place.

The main focus of the project activities planned for 2023 is on introducing potential contributors to Wikidata and teaching them how to interact with the platform.

We will thereby take a step back, reach out to the providers of various learning formats (introductory videos, introductory workshops, online tutorials, Wikidata tours, on-demand coaching & support, Live Editing Wikidata, Wikidata Lab, Wikidata Coffee Breaks, or institutionalized, collective learning formats, such as Hackday Series or Wikidata Pilots) and subject the different formats to a peer evaluation. The goal is to learn from each other in view of improving the different offers, but also to do a better job in cross-promoting the various offers, as new contributors are often unaware of the existing learning formats.

In parallel, we will continue to offer our own learning formats, such as the Wikidata Introductory Workshops and the Wikidata Coffee Breaks. We will further develop our own offer of Wikidata Tutorials and Introductory Workshops. The tutorials website [1] will be overhauled and improved: alternative learning formats will be listed and our own tutorials will be contextualized better. In order to increase the offer of tutorials across different languages, we will implement a "Tutorial Factory" that facilites the crowdsourcing of translations.

We will also continue to foster partnerships with umbrella associations and organizations planning to ingest and maintain a part of their data on Wikidata (e.g. Swiss National Library, Association of Swiss Archivists, Swiss Archives for the Performing Arts, Corodis, Canadian Association for the Performing Arts).

Increased efforts will go into the promotion of our offers through various channels (social media, newsletters, mailing lists, cooperation with outreach campaigns).

We will continue to encourage the use of data from Wikidata in various contexts through different activities of our association. This is however not a major focus in the further implementation of the Sum of All GLAMs project proper. We have in particular abandoned the idea of directly contributing to the creation of Wikidata-powered infoboxes on Wikipedia, partly due to a lack of staff with the required set of competences, and partly due to the reluctance, especially of the German Wikipedia community, when it comes to adopting Wikidata-powered infoboxes. We are however in touch with various organizations already making or planning to make more intensive use of data from Wikidata and have started to tailor the content of our learning formats to match and complement their endeavours.

Project goals

Provide an overview of different learning formats, setting forth their pros and cons
Establish partnerships for the cross-promotion of learning formats / offers
Create new tutorials
Increase the language coverage of existing tutorials
Develop new introductory workshops (SPARQL queries, Structured Data on Commons)
Continue to offer Wikidata Introductory Workshops and Wikidata Coffee Breaks
Improve the quality of presentation and use of the Wikidata Tutorials

Project impact

How will you know if you have met your goals?

Note that the tables below reflect the current state of project planning and are based on the assumption that the project will be fully funded. A re-definition of project goals may be needed if funding goals are not met.


Goal	Measures of Success
Provide an overview of different learning formats, setting forth their pros and cons	Overview created and published as part of a Community of Practice effort
Establish partnerships for the cross-promotion of learning formats / offers	Learning formats / offers from three different organizations are the object of regular cross-promotion activities
Create new tutorials	4 new tutorials produced
Increase the language coverage of existing tutorials	16 additional translations completed & published
Develop new introductory workshops (SPARQL queries, Structured Data on Commons)	2 new introductory workshops created and carried out at least once
Continue to offer Wikidata Introductory Workshops and Wikidata Coffee Breaks	See objectives in the table below
Improve the quality of presentation and use of the Wikidata Tutorials	The website has been overhauled based on the feedback received. Usage statistics are available and show a clear upward trend.

Do you have any goals or metrics around participation or content?


Indicator	2021-2022 (9 months)	2022 (6 months)	objectives 2023 (12 months)
Number of Introductory Workshops Carried Out	5	2	12
Number of Workshop participants	32	11	96
Usage statistics of Workshop recordings	30 views of avg.	n/a	n/a (counted in the usage statistics of Tutorials)
Number of Wikidata Coffee Breaks carried out	-	4	16
Number of Coffee Break participants (individual participants; repeated participation counted as 1)	-	16	50
Number of Wikidata statements added during Coffee Breaks	-	250	1000
Number of Testimonials Produced	4	-	-
Number of Tutorials Produced (completed & published)	13	9	20
Usage Statistics of Tutorials on YouTube	-	450 views	4000 views
Number of New Subscribers on YouTube	5	12	40
Usage Statistics of Tutorials on Website	n/a	n/a	(start reporting this indicator)

Project plan

Activities

The activities are organized in four work packages; the respective tasks are listed below.

WP 1 - Programme Management / Project Management

T1.1	Overall coordination, risk management, meetings, reporting, planning of the next implementation phase
T1.2	Establish and maintain partnerships
T1.3	Ensure continued monitoring via key performance indicators
T1.4	Provide data gap analyses

WP 2 - Tutorial Factory

T2.1	Set up processes for co-creative tutorial production
T2.2	Plan and create new tutorials
T2.3	Establish effective processes of quality assurance
T2.4	Formulate a hackathon challenge for the evaluation of open source software
T2.5	Moderate and engage in data modeling discussions, find consensus

WP 3 - Wikidata Introductory Workshops & Coffee Breaks

T3.1	Carry out Introductory Workshops
T3.2	Develop new Workshops
T3.3	Plan and carry out Wikidata Coffee Breaks

WP 4 - Marketing & Communication

T4.1	Provide an overview of learning formats, engage in dialog with like-minded partners
T4.2	Engage in partnerships for cross-promotion
T4.3	Improve the tutorials website (better contextualization of the tutorial contents)
T4.4	Promote the various offers / learning formats
T4.5	Promote data use

Budget

Cost Breakdown per Work Package
WP	Estimated Cost (CHF)
WP 1	6'548
WP 2	11'412
WP 3	10'477
WP 4	95'41
Total	43'590

Financing Plan
Funding Partner	Amount (to be) requested (CHF)
Friends of OpenGLAM Network	8'590
Wikimedia CH	15'000
HASLER Foundation (deficit garantee)	10'000
Ernst Göhner Stiftung	10'000
Total	43'590

Community engagement

Communicty engagement will take place on four levels:

Outreach to and interaction with new contributors
Outreach and engagement with the producers of other learning formats/offers
Outreach to seasoned community members for the translation of tutorials
Partnerships with heritage institutions, arts organizations and their respective umbrella organizations interested in contributing to and making use of Wikidata