Wikimedia CEE Meeting 2018/Bids/Template

Please copy this template to a subpage of Wikimedia CEE Meeting 2018/Bids (for (a very theoretical) example Wikimedia CEE Meeting 2018/Bids/Antarctica). Do not change the layout or structure of this template.

Application 1

Wikimedia affiliate:

Description

What will the event be like if you were awarded the right to host it? Please describe your plan including the proposed duration, scale and any points of interest (such as social activities or innovations to the event format). Include any multimedia, external links, or description that you would like.

Logistics

Team

Which Wikimedia affiliate staff, local partner organisation staff and/or volunteers will be actively supporting (aka working on any of its part) this event.

Name	Role	Estimated time allocation	Experiences in organizing of events

Experience

Which event(s) of 50+ participants did you, your team, or affiliate previously organise?

Accessibility

How accessible will this event be? This includes visa conditions for likely attendee nationalities; disability access at the venue(s); ease of travel to nearest international airport/train hub.

Please provide a link to the English website of your country’s visa conditions (or list CEE and other relevant countries needing visa), and indicate if you have previous experience in securing visas for attendees.

Please provide some kind of verification / assurance of enough WiFi capacity and speed.

Budget

How much do you expect this event will cost? Please either fill-out the tables below, or provide a separate spreadsheet if this table is not applicable to your budget format (e.g if Accommodation and Venue are a grouped budget item). Please provide links or documents which show how costs have been estimated.

Note: each participating organisation is expected to send two delegates

Travel

Nr.	Item description	Unit	Quantity	Cost per unit	Total cost	USD	Comments
1.	Travel costs
1.1.	International travel	participant
1.2.	Domestic travel	participant
1.3.	Visa fees	participant

Accommodation

Nr.	Item description	Unit	Quantity	Cost per unit	Total cost	USD	Comments
2.	Accommodation costs
2.1.	Lodging	participant
2.2.	Catering	participant

Venue

Nr.	Item description	Unit	Quantity	Cost per unit	Total cost	USD	Comments
3.	Venue costs
3.1.	Rent	days
3.2.	Coffee breaks	breaks
3.3.	Technical support	estimated

Please list at least the major items (if not all) of the technical support.

Other income / expenses

If applicable: Are there any other expected sources of revenue for this event other than a WMF Event grant, e.g. sponsorship (monetary/in-kind) or local Chapter fundraising?

Nr.	Item description	Unit	Quantity	Cost per unit	Total cost	USD	Comments
4.	Income (inc. in-kind)
4.1.
4.2.

If applicable: Are there are any other expected costs which might be applicable, e.g. a party, sightseeing tour, culture event, local transport shuttle/ticket...?

Nr.	Item description	Unit	Quantity	Cost per unit	Total cost	USD	Comments
5.	Other expense
5.1.
5.2.

Other

If dinner is not provided, please provide typical average meal price including common beverages and typical average prices for common basic food.

Confirmation

Primary contact person for the proposal, and chairperson/director of the supporting affiliate, please sign below to indicate your proposal is complete and accurate.

• Primary contact:
• Affiliate chair/director: