Wikimania 2022/Scholarships/Wikimedia community user group Burundi2022/Report

Goals

edit

Did you meet your goals? Are you happy with how the project went?

Yes, the event was a success and we were able to meet our goals and we are happy of how this project went

Outcome

edit

Please report on your original project targets.


Target outcome Achieved outcome Explanation
Award
Scholarships
40 community members received scholarships A call for applications for community members was issued between July 27 and July 2, 2022, and 95 applications were received, and we were able to select 40 participants to attend the event, with a balance of gender, old and new members of the user group.
Transport Local transport within Bujumbura and Upcountry transportation to Bujumbura 25 participants of Bujumbura were received $10 each person for their transport to the venue and 15 participants of upcountry were also received $20 each person for their transportation to the venue.
Printing t-shirt, 40 T-shirts were distributed Branded Wikimania 2022 T-shirts were printed and distributed to all 40 participants


Learning

edit

Projects do not always go according to plan. Sharing what you learned can help you and others plan similar projects in the future. Help the movement learn from your experience by answering the following questions:

What worked well?

edit
  • Call for scholarship applications, review of the scholarship applications, final selection of recipients.
  • Planning for the in person event
  • Managing the scholarship funds
  • Welcoming the Upcountry participants to Bujumbura for wikimania 2022.
  • Communication with the applicants with e-mails and whatsApp group
  • We held a pre wikimania online meeting to brief all wikimania scholarship recipients on what was expected of them during the wikimania conference.
  • The In-person event was with success, all participants attended the event,
  • New members were welcomed and were teached how to writte articles on wikipedia especialy Kirundi wikipedia, how to add photos on wikicommons and on existing articles on wikipedia
  • Sharing of experiences with all participants
  • Participants attended wikimania sessions on the conference days
  • The newcommers received a chance to join our WhatsApp group and kept in touch with us.

What did not work so well?

edit
  • Because of the bad traffic jams in Bujumbura City caused by the lack of fuel there were days when we started our sessions a little late.
  • We received many people who wanted to participate in person but because of the limited funds we had to work with those who could cover their expenses and worked with those 40 selected.
  • many of our participants had a hard time using the Pheedloop platform, most of the new ones were using it for the first time andand many of them decided to follow the event on youtube.

Finances

edit

Grant funds spent

edit

Please describe how much grant money you spent for approved expenses, and tell us what you spent it on.

Item Quantity Cost Total Comment
Administrative or operational costs for distributing funds $100 $100 this covered all administrative and operation cost for funds distribution
Venue 3 $100 $300 this covered the venue
Facemasks and hand sanitizer $60 $60 this covered facemasks and hand sanitizer
Local transport within Bujumbura 25 $10 $250 This funds covered transport of 25 participants
Upcountry transportation to Bujumbura 15 $20 $300 Covered transport of 15 upcountry participants
Wikimania branded water bottles 40 7$ 280$ Covered the wikimania branded water bottles
Food & refreshments 40*3days $10 1,200$ Covered all food and refreshments of in person event
childcare support during the days of the event 400$ 400$ This covered childcare support during the days of the event
Printing t-shirt 40 $15 $600 This covered T-shirt printing
Miscellaneous $50 $50 this covered the miscellaneous
Total $3540

Remaining funds

edit

Do you have any remaining grant funds?


No remaining funds we used all the funds

Anything else

edit

Anything else you want to share about your project? |}