Wikimania 2022/Scholarships/Wiki Movement Brazil User Group/Report

Goals

Did you meet your goals? Are you happy with how the project went?

Wiki Movimento Brasil (WMB) organized Wikimania in-person meeting and “Wiki Takes Santa Leopoldina”, the first Wiki Takes out of São Paulo State (SP). The grant provided transportation to the city, accomodation and meals for 12 wikimedians from different parts of Brazil; and also meals for another 5 local partners who helped to organize the event. It provided us with invaluable experience in how to organize quick Wiki events in small cities out of SP and to immerse our members in this type of events and programmes, considering financial and geographical factors. The experience was both challenging and rewarding. And we are delighted to announce we documented and geolocated 100% of the listed assets from Santa Leopoldina-ES, including the rural ones. Not even the governmental agency has pictures of some of them.

Outcome

Please report on your original project targets. Please be sure to review and provide metrics required for Rapid Grants.

Target outcome	Achieved outcome	Explanation
8-10 participants will have transportation to the city provided	12 Wikimedians from different parts of Brazil were able to participate in the in-person activities	6 wikimedians from Northeast region (Feira de Santana-BA, Salvador-BA and Ilhéus-BA) 4 wikimedians from the Southeast region (Descalvado-SP, São Carlos-SP, Rio de Janeiro-RJ and Vitória-ES) 2 wikimedians from the South region (Curitiba-PR and Florianópolis-SC) Total of 24,408 km were traveled to reach Santa Leopoldina-ES
10-14 participants will have accomodation provided	12 Wikimedians had accomodation provided	Wikimedians slept in local inns, two people by room, in separate beds
20 participants will have meals provided	17 participants (12 Wikimedians and 5 other local partners) had meals provided 45 people had coffee and snacks provided	12 Wikimedians 13 employees from the hosting GLAM institution 20 employees from the Secretary of State for Culture (SeCult-ES) Total of 45 in-person participants

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Extra outcome

Extra outcome	Achieved outcome	Explanation
On-line Participants	More than 100 people around the world attended the wikimania sessions transmitted from Santa Leopoldina during the Wiki Takes event	During Wiki Takes Santa Leopoldina, wikimedians attended the Wikimania sessions; and presented three of them: Wiki Loves Espírito Santo: A case study What does decolonizing knowledge look like in Latin America How to organize a “Wiki Takes a City” event
Newcomers	13 employees from the hosting GLAM institution 20 employees from the Secretary of State for Culture (SeCult-ES)	Veteran Wikimedians presented lectures about Wikipédia, Wikimedia Commons, WikiData and GLAM Collection digitization And invited newcomers to join the in-person activities and to continue to contribute online
Tangible heritage documentation	100% of the listed assets from Santa Leopoldina-ES were documented and geolocated, including the rural ones	31 historical buildings at historical center of Santa Leopoldina 10 historical buildings at the rural area
Intangible heritage documentation	12 quilombolas presented dance/music celebrations that were registered in videos and photos The leader of Quilombo and the master of the band had their historical testimonial registered in videos and photos	More than 2,000 Quilombos are recognized by federal law, but they are not represented in Wikimedia platforms. This Wiki Ocupa event provided this amazing oportunity to wikimedians and local partners to visit, document and create a communication channel with this community for future projects.
Local transportation	Visit to Quilombo Retiro (30 min) Rural tour for documenting and georreferencing historical building listed by SeCult-ES (2h30min)	Quilombo Retiro is settled near the urban area. The rural tour took 5 hours and 69.71 km of rural roads with no infrastructure.

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Learning

Projects do not always go according to plan. Sharing what you learned can help you and others plan similar projects in the future. Help the movement learn from your experience by answering the following questions:

• What worked well?

The pre-existing GLAM partnerships with Secretary of State for Culture (SeCult-ES) and Museu do Colono were fundamental for the organization of this event.

• What did not work so well?

The grant announcement occured near the event dates. This led us to buying the flying tickets for really high prices (near three times expensive).

• What would you do differently next time?

We would organize the Wiki Takes event with a smaller group and buy the tickets earlier.

Finances

Grant funds spent

Please describe how much grant money you spent for approved expenses, and tell us what you spent it on.

USD 5,000 was recieved by this grant, and the total amount spent was R$25.416,00 (USD 5.073,06)

The breakdown is as follows:

• USD $3610,78 - total in travel costs
• USD $709,18 - total in accommodation
• USD $682,44 - total in food and beverage, coffee and snacks
• USD $70,66 - total in bottons, brochures and decoration

P.S.:The extra amount of money for travel tickets; and bottons, brochures and stickers was covered by Wiki Movimento Brasil (WMB).

Remaining funds

Do you have any remaining grant funds?

We don't have any remaining grant funds.

Anything else

Anything else you want to share about your project?

The Wikimedia Brasil community gathers really dedicated volunteers. We are very happy that we were able to support some of them in traveling and participating in this Wikimania + Wiki Takes event. And we are also proud of presenting Wikimedia platforms to many local people and we hope some of them want to engaje to our Brazilian community.