Wikimania 2016 bids/Esino Lario/Costs
| The budget of Wikimania Esino Lario is currently 435'000 euro with a confirmed contribution of 200'000 euro from Wikimedia Foundation, 190'000 euro from Cariplo Foundation and contributions from Associazione Amici del Museo delle Grigne Onlus / Ecomuseo delle Grigne, Wikimedia Italia, Comunità montana della Valsassina Valvarrone Val d'Esino e Riviera, ODL, A+E Milano srl. All expenses will be fully reported with receipts and reports of payments within the project Wikimania Esino Lario - Protagonismo culturale offline e online (in Italian). |
| Expected Expense | Unit | Number | Days | Euro | Dollars | |
| Coffee breaks preconference | Food | €5 | 700 | 2 | €7.000 | $8.736 |
| Coffee breaks conference | Food | €5 | 1000 | 3 | €15.000 | $18.720 |
| Lunch preconference | Food | €10 | 700 | 2 | €14.000 | $17.472 |
| Lunch conference | Food | €10 | 1000 | 3 | €30.000 | $37.440 |
| Welcome reception/party and closing party | Food | €13 | 1000 | 2 | €26.000 | $32.448 |
| Accommodation+breakfast for organizers, volunteers, guests | Participants | €15 | 200 | 5 | €15.000 | $18.720 |
| Transport for organizers, volunteers, guests | Participants | € 50 | 200 | €10.000 | $12.480 | |
| Busses from the airports | Participants | € 450 | 8 | 3 | €10.800 | $13.478[1] |
| Insurance + SIAE | Venue | €10.000 | $12.480 | |||
| Tensile structure | Venue | €15.000 | $18.720 | |||
| Meeting rooms (staircases for security, electrical system check, rented forniture, cleaning) | Venue | €30.000 | $37.440 | |||
| Equipment rental/A-V expense | Technical | €13.000 | $16.224 | |||
| Electricity | Technical | €4.000 | $4.992 | |||
| Connectivity | Technical | €40.000 | $49.920 | |||
| Audio visual, recording and uploads (no streaming planned) | Communication | €4.000 | $4.992 | |||
| Registration packet (lanyards, badge holders, bag, t-shirts, conference brochure) | Communication | €10 | 1000 | €10.000 | $12.480 | |
| Registration (charges for the system, rental of equipment for the on-site registration and badges) | Organization | €3.205 | $4.000 | |||
| Staff (management, communication consultant) | Organization | € 16.026 | $20.000 | |||
| Contingency/Misc. Expenses | Organization | € 8.090 | $10.096 | |||
| Total expenses | €281.121 | $350.838 |
Currency exchange 1 euro = $1,248
Notes
edit- ↑ 8 busses for 450€ each.