Wikimania 2016 Bids/Dar es Salaam/Catering detail

pre-onference edit

Main conference edit

Conference
Thursday Minimal Planned / budgeted
Morning break
  • Sodas, coffee, tea

US$5 / person

  • Donuts
  • Fruit juices
  • Coffee + tea

US$8 / person

Lunch Boxed lunch
  • Sandwich options include beef, ham, veggie, turkey, chicken salad, tuna, hoagies, etc. + salad + chips + cookie + beverage.

US$15 / person

Outdoor BBQ lunch!

US$20 / person

Afternoon break
  • Sodas, coffee, tea

US$5 / person

  • Cookies + brownies
  • Sodas, coffee, tea

Us$8 / person

Thursday total US$25 / person US$36 / person
1000 x people US$25,000 US$36,000
Friday
Morning break
  • Sodas, coffee, tea

US$5 / person

  • Danishes, muffins, etc.
  • Fruit juices
  • Coffee + tea

US$8 / person

Lunch Boxed lunch
  • Sandwich options include beef, ham, veggie, turkey, chicken salad, tuna, hoagies, etc. + salad + chips + cookie + beverage.

US$15 / person

Plated lunch

US$20 / person

Afternoon break
  • Sodas, coffee, tea

US$5 / person

  • Cookies + brownies
  • Sodas, coffee, tea

US$8 / person

Friday total US$25 / person US$36 / person
1000 x people US$25,000 US$36,000
Saturday
Morning break
  • Sodas, coffee, tea

US$5 / person

  • Mini quiches + fruit
  • Fruit juices
  • Coffee + tea

US$8 / person

Lunch Boxed lunch
  • Sandwich options include beef, ham, veggie, turkey, chicken salad, tuna, hoagies, etc. + salad + chips + cookie + beverage.

US$15 / person

Plated lunch

US$20 / person

Afternoon break + Wikipedia cupcakes!
  • Sodas, coffee, tea

US$5 / person

  • Wikipedia cupcakes! (likely will be an in-kind donation)
  • Sodas, coffee, tea

US$8 / person

Saturday total US$25 / person US$36 / person
1000 x people US$25,800 US$36,000
Combined
Subtotal US$75,000 US$108,000

Post-conference edit

Post-conference
Sunday 10:00 - 17:00 Wiki Unconference! (optional)
Morning break
  • Assorted bagels + muffins
  • Orange juice
  • Coffee + tea

US$5 / person

Lunch
  • Pizza + snacks

US$15 / person

Afternoon break + snacks
  • Assorted chips
  • Cookies + brownies
  • Candy
  • Coffee + tea + sodas/water

US$8 / person

1000 x people US$20,200

Totals edit

Budgeted total

  • US$8,000 - pre-conference
  • US$108,000 - main conference
  • US$20,200 - post-conference
  • US$137,500 - grand total

Minimal budget

  • US$7,440 - pre-conference
  • US$83,448 - main conference, lowest budget option
  • US$90,888 - grand total

Note: For all the items in the budget, we expect to qualify for non-profit tax exempt status, either through our own organization that's handling finances or via Wikimedia TZ. Otherwise this agreement with the caterer all the price of this service is inclusive of VAT,