Wikimania 2012/Bids/Sydney

Timeline

tba 2010: ~~Familiarisation trip to Sydney for Wikimedia Foundation executive (not yet confirmed)~~ Postponed for now pending chapter approval
January 2010: ~~Business Events Sydney meeting with the Wikimedia Foundation in San Francisco~~ Postponed for now pending chapter approval
December 2009: Meeting with organiser of FOSS4G conference to discuss Lessons Learned
October 2009: Three venues visited; Sydney Convention and Exhibition Centre, Sydney Masonic Conference and Function Centre, University of Sydney; Potential venues listed; Contact with BESydney, a not-for-profit organization that helps organisations bid for and host events in Sydney.

Decisions to make

date (winter vs. summer)
venue (University of Sydney vs. Convention Centre)
whether to hire a PCO
whether to include pre-conference "professional day"

To do

Put together bid team
Find sponsors!
Put tentative booking down for venue and accommodation
Sell booth space
Create logo
Create the big page
... lots more

Bid page info

About Sydney

... including climate, local laws, safety, security

About the venue

...

About the conference

... what to expect - how it will be the same and different to previous Wikimanias.

About the accommodation

...

About transport

... how to get here, how to get around. Flight costs

About other activities

... what else there is to do while you're in Australia

About the budget

...

Supporting the conference

Including sponsors but also local supporters. Media reports on the bid.

About the local team

... list people and roles

Project management
Community management and volunteer programme
Budget, legal and financials
Communications, promotion, research, event planning
Technology (networking, hosting, MediaWiki, DNS)
Security and emergencies
Foundation and VIP liaison

Info on previous Wikimedia events in Australia: GLAM, collaboration with museums, other chapter projects, meetups, Wiki Wednesdays, related events with speakers from Wikimedia, Jimmy Wales' trip to Australia, etc

Pros and Cons

Strengths and weaknesses

Gallery

Harbour Bridge at sunset