Wikimania 2013 bids/Surakarta/Budget
Budget
editAssuming 700 attendees, the amount of money spent is about Rp 2.000.000 per attendee for the main conference.
All amounts are in IDR (1 USD = 9000 IDR)
| Revenue | ||
|---|---|---|
| Regular Registrations | Rp 101.250.000 | 225 people, $40 early, $60 late |
| Student & Wikimedian Registrations | Rp 126.000.000 | 400 people, $25 early, $45 late |
| Comped registration | $0 | VIPs, scholarship recipients, and conference volunteers (e.g. local university students) |
| Diamond Sponsorship | Rp 100.000.000 | 1 sponsor @ Rp 100 million. Naming rights to a lounge space, 5 VIP tickets, full-page ad in the program, exhibit table, name & logo prominent on conference website, promotional items in attendee bag, logo prominent on slideshow prior to start of plenary sessions |
| Platinum Sponsorship | Rp 225.000.000 | 3 sponsor @ Rp 75 million. Naming rights to attendee party, 4 VIP tickets, full-page ad in the program, exhibit table, name & logo prominent on conference website, promotional items in attendee bag, logo prominent on slideshow prior to start of plenary sessions |
| Gold Sponsorships | Rp 250.000.000 | 5 sponsors @ Rp 50 million. Naming rights to a lunch break, 3 VIP tickets, half-page ad in the program, exhibit table, name & logo prominent on conference website, promotional items in attendee bag, logo prominent on slideshow prior to start of plenary sessions |
| Silver Sponsorships | Rp 300.000.000 | 15 sponsors @ Rp 20 million. Two VIP tickets, naming rights to a coffee break or breakfast, quarter-page ad in the program, exhibit table, name & logo on conference website, promotional items in attendee bag, logo on slideshow prior to start of plenary sessions |
| Bronze Sponsorships | Rp 300.000.000 | 30 sponsors @ Rp 10 million. Two VIP tickets, acknowledgement in the program, name & logo on conference website, name on slideshow prior to start of plenary sessions |
| Total Revenue | Rp 227.250.000 (registrations) + Rp 1.175.000.000 (sponsors) | Rp 1.402.250.000 ($155.806) |
| Expenditures | ||
| Meals | Rp 206.460.000 | Includes a light breakfast and lunch, as well as two coffee breaks. Since it's considerably lower than previous years, we can move the extra budget someplace else, like giving more scholarship
Here is a breakdown of the budgeted total: Budgeted total
|
| Meeting space | Rp 112.500.000 (tentative) | |
| Accommodations for VIPs | Rp 22.500.000 (tentative) | 5 @ Rp. 4.500.000 . For out-of-town VIPs. |
| Travel for VIPs | Rp 45.000.000 | VIPs accounted for in this line item are primarily keynote speakers and community leaders |
| Insurance | Rp 22.500.000 (tentative) | |
| Licences, taxes | Rp 22.500.000 (tentative) | |
| Scholarships | Rp 450.000.000 | A "full ride" to Wikimania for someone outside the continent would be about Rp 13.500.000 |
| Technical | Rp 22.500.000 (tentative) | |
| Promotional materials & supplies | Rp 67.500.000 (tentative) | Includes t-shirts. |
| Participant gift bags | Rp 13.500.000 (tentative) | 800 bags |
| Attendee party | Rp 180.00.000 (tentative) | |
| VIP reception | Rp 90.000.000 (tentative) | |
| WikiExpedition | Rp 4.500.000 (tentative) | Scavenger hunt/photo contest |
| Volunteer appreciation | Rp 4.500.000(tentative) | Comped registration and goodies for volunteering students |
| Conference consultant | Rp 9.000.000 (tentative) | |
| Total Expenditures | Rp 701.460.000 (scholarships, VIP travels, meals) + Rp 562.500.000 (tentative) | Rp 1.402.995.000 ($154,223, CNY ¥981 549.369, €115 117.564) |
| Contingency | Rp 139.035.000 (11%) | |