| Criterion
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Covered by
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Strengths in our coverage
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Gaps and weakness in our coverage
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| Proximity to accommodation
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#Accommodation
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Plenty of accommodation near the venue.
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Need to either confirm accommodation or at least give an example.
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| Number and size of rooms available
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#Oxford Town Hall
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Plenty of rooms of various sizes available.
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| Whether Wikimania will be the sole user of the venue during the event
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#Oxford Town Hall
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During the conference all rooms in the Town Hall will be hired so no additional events will be occuring at the same time.
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| Venue owner's experience with handling conferences of this size
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#Oxford Town Hall
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The Town Hall regularly holds concerts and events filling its capacity; Wikimania will be a smaller event than some the Hall has hosted, as the capacity of the main hall has been recently reduced from in excess of 1000 to the present day 742.
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| Internet access within the venue
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#Oxford Town Hall
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Internet access will be available throughout.
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| Internet access within the accommodation
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No information
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Need to either confirm accommodation or at least give an example.
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| Internet access within the social areas
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#Main venue
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Internet access will be available throughout.
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Could be made clearer that this is the case.
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| Whether or not free internet access can be provided
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No information
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Need to clarify whether internet access will be free.
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| Whether or not the area is covered by wi-fi
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#Oxford Town Hall
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The area will be covered by wi-fi during the conference.
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Might be useful to give info on experience of team in setting up wi-fi.
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| Provision of laptop rental (and cost of this)
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#Oxford Town Hall
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Local suppliers available, from £8/day
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| Whether a space for socialising is available
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#Main venue
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Two spaces for socialising will be available.
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| Whether socialising space is open 24 hours a day
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#Main venue
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Unlikely, proposed opening hours need to be given. Perhaps a space at the accommodation could be found.
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| Proximity of socialising space to venue and accommodation
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#Main venue
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Socialising space is at the main venue, and accommodation will be nearby.
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| Socialising facilities available (food, drinks, internet access)
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#Main venue
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Internet access available. Food and drinks available from cafe.
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Not clear whether exclusive use of cafe is possible. Cafe closes at 16:30.
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| Accommodation suitability and affordability
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No information
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Need to either confirm accommodation or at least give an example.
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| Variety of types of accommodation available
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No information
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Need to either confirm accommodation or at least give an example.
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| Accommodation availability for the event as well as any pre- or post- conference meetings planned
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No information
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Need to either confirm accommodation or at least give an example.
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| Proximity to an international airport
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#Airports
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Several international airports nearby with good transport links.
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| Facilities nearby (restaurants, tourist sites for outings, etc)
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#About Oxford
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Very strong - major tourist city with many facilities.
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| Whether local laws, cultures, values etc are likely to provide any benefits or problems for attendees
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#Customs and attitudes
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Multicultural city. Unlikely to present problems.
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| Whether local laws, cultures, values etc are in keeping with the values of the Wikimedia Foundation
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#Customs and attitudes
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There should be no conflicts between Wikimedia values and local cultures and laws, freedom of expression and a right to education are strongly protected in UK law.
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| Safety and potential catastrophes
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#Climate and Hazards, #Safety and Security
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Generally a safe city, no likely catastrophes.
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| Any issues with attending this location from any other location
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#Visa issues
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No likely issues, other than citizens of some countries needing visas.
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| Difficulty and cost of travel and visas
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#Travel
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Easy access from many international locations, nationals of many countries do not need a visa. Overland travel from Europe can be cheap.
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| Possibility of local help with getting visas
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#Visa issues
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This is a possibility.
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Could give some more details on what is possible.
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| Whether the location is too close to Wikimania location in the preceding 1-2 years
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Strengths
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Wikimania hasn't been held anywhere nearby in several years.
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| Cost/ease of attendance
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#Travel
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Easily accessible from almost any location.
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Need to give example costs.
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| Local volunteers willing to take a lead role in organizing the event
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Team, Organization
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Various people are involved.
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Need to clarify who will be working on the event post-bid.
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| Skills of organisers (technical, PR, financial, English language ability, etc.)
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No information.
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Organisers have these skills.
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Need information.
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| Organisers' experience with similar ventures
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No information.
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Need information.
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| Involvement of local Wikimedia chapter in place
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#Local chapter
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Wikimedia chapter is involved and supportive.
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| Organizational support from local governments, universities, venues, and NGOs
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#Main venue, #Sponsorship
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Interest building.
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| Prior and expected media/PR interest, both locally and internationally
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#Media
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Some coverage already plus relationship between Wikimedia UK and the BBC.
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| Cost of accomodation, food, net access after hours, phone service, etc
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#Cost of living
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Costs not excessive.
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Need to give examples for accommodation, net access, phone service.
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| Amount of local sponsorship available
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#Sponsorship
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Some sponsors confirmed.
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Details still under negotiation.
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| Costs of travel to the location from various countries, particularly those with high numbers of Wikimedians.
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#Travel costs
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Costs compare well with other international destinations.
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Need costs from some more destinations.
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| Options available for travel (alternatives to flying)
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#International Coaches, #Ferry ports, #Channel Tunnel
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Large number of options listed, generally low fares.
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| Cost of lodging stay for attendees
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No information
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Need to either confirm accommodation or at least give an example.
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| Cost of travel within city
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#Local transportation
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Unlikely to be needed. Some details given.
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