Wikimania 2008/Bids/Cape Town/Budget
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Wikimania 2008, Cape Town budget
editThis budget is subject to change as we further our negotiations. We have tried to be conservative, and include a wide a range of possible costs.
Item | Rand | USD (~R7/$) | Notes |
Convention Centre | R360 696 | $52 000 | Actual quote |
Accommodation | R450 000 | $65 000 | Actual quote R180 per day for 500 people for 5 days |
Breakfast | R60 000 | $8 600 | Actual quote, R30 per day for 500 people for 4 days |
Meals | R100 000 | $14 300 | Actual quote R70 per person. Assumption that 2 in 7 will eat out, so R50 per day for 500 people for 4 days |
Promotional Material | R84 000 | $12 000 | Estimate, Conference packs, souvenirs, etc |
Scholarships | R300 000 | $43 000 | Estimate - equates to 50 fully-subsidised people, at R6000 each, or 100 half-subsidised people. |
Transport | R50 000 | $7 200 | Estimate. Shuttle service, R20 for 500 people to and from airport, R20 for 500 people to and from accommodation for 4 days. |
Speakers travel | R80 000 | $11 500 | Estimate - equates to 40 speakers at R2000 each (some will be local, bringing down the average) |
Party - Main | R60 000 | $8 600 | Estimate - 300 people |
Party - VIP | R24 000 | $3 500 | Estimate - 40 people |
Equipment | R90 000 | $12 900 | Estimate based on previous Wikimania, though we will almost certainly have sponsorship for this |
Bandwidth | R0 | $0 | 4 Mbps sponsored - Equivalent of R16000 ($2300) per day (no, that's not an error!) |
Insurance | R10 000 | $1 450 | Estimate based on previous Wikimania - expect it to be medical insurance |
Registration | R13 000 | $1 900 | Estimate, based on previous Wikimania. The expected volunteers should bring this cost down. |
Administration | R60 000 | $8 600 | Estimate based on previous Wikimania. The expected volunteers should bring this cost down |
Total | R1 741 696 | $250 000 |