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WikiJournal User Group/Meetings/2021-07-08

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WikiJournal User Group
Open access • Publication charge free • Public peer review • Wikipedia-integrated

WikiJournal User Group is a publishing group of open-access, free-to-publish, Wikipedia-integrated academic journals. <seo title=" WJM, WikiJMed, Wiki.J.Med., WikiJMed, Wikiversity Journal User Group, WikiJournal WikiMed, Free to publish, Open access, Open-access, Non-profit, online journal, Public peer review "/>

Attendees

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Date: 8 July 2021 2pm UTC
Location: https://latrobe.zoom.us/j/146572445
Collaborative note-taking: gdoc

+2 anon

Apologies

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  • Candace Moore

Agenda

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  • 10 min (Thomas Shafee): Project update
  • 5 min (Jack Nunn): Strategy liaison update
    • Wikimedia 2030 Movement Strategy work update
    • UNESCO Recommendation on Open Science - opportunity?
    • Cochrane and open access update
    • Standardised data on initiatives update
  • 20 min: Medium-term Ideas for second half of 2021
    • (Andrew Leung) Lay summary & data availability
      • Repository in Wikidata?
    • Identifying content gaps and contacting potential contributors
    • (Thomas Shafee) OJS backend project
    • Avoiding stalled articles
  • Ideas for 2022

Notes

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background

Update portion - Thomas speaking

  • Grant update
    • a bit less than we expected, but we have from now until December to spend the grant funds.
    • Discussion of timeline to hire tech editors. Discussion from the insurance agency and this is in process then we have a simple contract ready for the tech editors. Hope is to have this process restarted by the end of the month. Although we will have tech editors to deal with certain repetitive technical tasks, the project will still rely on volunteers for the vast majority of processes (finding and inviting peer reviewers etc.).
      • Added later in meeting when Eric arrived: get me details of what we are hoping for number of hours and start time for the technical editors, and I will reach out to them (Eric)
      • Will do! As soon as the coverage is bound I will let you know :) Should be really really soon!! (Sarah)
  • Articles in process
    • WJM=19, WJS=10, WJH=9
    • Some of these articles are stalled in the process, will need to brainstorm strategies to get these through.
    • Average submission to publication time is 7 months, but some items take up to 2 years. Open identity peer reviewers, in the last few years 100% have agreed to have their peer review open. We have had a mix of item types for articles this year, from review to research articles. Some stand alone, some written from scratch, and one translated item from Arabic Wikipedia.
  • WikiJournal Preprints

Lay Summaries

  • Andrew: Public interest in reading studies and scientific materials. We did publish an article in WJM on the topic of COVID which has been gathering citations using this resource.  Where do we stand on lay summaries.
  • Currently 5 published so far* Discussion of renaming this to ‘non-technical’ / ‘plain language’ / ‘simple language’.  
  • Discussion of renaming ‘lay’ to ‘non-technical’ / ‘plain language’ / ‘simple language’.  
  • Writing these can be challenging to authors, but a skill that may be supportable by the editorial board.
  • Summaries draw people in and are interesting to the average reader.
  • Similarly, graphical abstract/artwork may be something to pursue.
    • There is definitely interest in illustrations generally. Our gallery-of-images papers get quite a lot of citations to them
  • Images and non-tech sentences also useful for soc media, so double value
  • When is this appropriate to ask for in the timeline? Do we want authors to do this process? Discussion of making this a requirement for accessibility, and we will encourage this in the future and eventually require.
    • Could plain language summaries be embedded as part of the author guidelines and visual abstracts? E.g. PLOS Medicine has plain language summaries routinely.
  • Asked the group if anyone is interested in writing a simple summaries.
    • Amelia Buttress volunteering
    • Kelee Pacion volunteering
    • Sheryl Taucer volunteering

Strategy Liaison Update-Jack speaking

  • Wikimedia 2030 work is ongoing. Jack is attending on behalf of WikiJournals
  • Looking at opportunities to partner with other organizations. UNESCO open science recommendations. There is the potential for WikiJournals to have an important part to play in this process.
  • Cochrane update- funding is changing for this group and they are moving to open access.
  • Stardit -standardized data initiatives- a way to standardize who is involved with a paper, wider range of metrics and description. Beta version of preprint available.

Identifying content gaps and diversity gaps

  • What do we want to solicit information on? What are the areas of content that are in need of attention?
  • Creating a 'wish list' or 'priority article' list
    • Potential items already highlighted e.g. :
      • Kidney disease - need more to the article
      • Nephrosis - stub
      • Bright's disease - listicle
      • Nephrotic syndrome - listicle
    • perhaps even working with patient organisations (for example, kidney disease organisations). That kind of work is my area of expertise and I'd be very happy to help with that process and thinking it through if and when appropriate (Jack)
    • Perhaps a "top 10" of diseases in various nations to see what people are reading about and possibly have more interest in seeing in WJMed? That would allow for more global involvement as well as enhancing other language Wikipedias.
      • extract Wikipedia statistics regarding what articles are viewed most in different countries, and identify important topics from that.
  • Discussion on diversity in terms of skills, knowledge, identity, geography, and so on

OJS- Open Journal Systems

  • Editorial management system run by the Public Knowledge Project (Open source version of Editorial Manager)
  • Integration between WikiJournals and OJS included in recent grant and details planning meetings upcoming (contact Thomas to be involved)
  • WikiData may be the key as data intermediary
  • OJS will allow us to reduce reliance on google forms, contact potential peer reviewers and monitor this information (effectively CRM), faster indexing.
  • Technical Information Library (TIB) Hannover has similar project on OJS and Wikidata for citations (Thomas to get in touch)

Stalled articles discussion

  • Peer review concerns
  • Copyediting concerns
  • Multiple points in the process that can cause delay
  • Can we pay someone to try to smooth out the points in the process
  • Tech Editors can search for possible peer reviewers and prepare a list
  • Point of contact for a potential peer reviewer should be a member of the board
  • Case by case basis.  Part of communication strategy to check in with authors every month to give an update on what is happening in the process

Longer term ideas

  • Pitch ideas for things we might do next year that don’t require money or that do
    • Will need a budget for 2022 (November deadline)
  • Videos? We have some budget for it to test this year
  • Budget for updated logos & branding?
  • Google Scholar. If indexing WikiJournal articles in Scholar would be of interest, I am happy to support this. OJS integration may be very helpful for that.  Jack will work with Monica Westin on the project - Please feel free to email me (Jack contacted)
  • Google Ad words to boost traffic (not-for-profits can apply for certain amount of free service), Altmetrics
  • Identify potential conferences to give talks and assign people to. This could be broad across all of our areas of expertise
    • Have we done a TED talk?
    • for North American librarian audience Library Publishing Forum would be good

Action Items

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  • Contact [anon attendee name redacted] re: project linking OJS and wikidata (Thomas)
  • Contact Monica Westi re: Google Scholar indexing (Jack)
  • As soon as the coverage is bound, let Eric know (Sarah)
  • Once notified by Sarah, reach out to tech editors with number of hours and start time (Eric)
  • Share these minutes to metawiki with any confidential info redacted (Thomas)
  • Organize next meeting in January (Kelee)
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