WikiJournal User Group/Meetings/2019-12-10

WikiJournal User Group
Open access • Publication charge free • Public peer review • Wikipedia-integrated

Minutes originally drafted in Google doc and copied here after 48 hours

Attendees

Date: 6:00 pm UTC, 10 December 2019
NB: First use of Jitsi in stead of Zoom.

Apologies:

Jack Nunn

Agenda

Update on action items from July
- How best to advertise the $1,000 available for technical editor role? (Working group? Self-nominate)
- Contact OJS (Thomas)
- Create test extension for inter-wiki transclusion (Felipe)
Non-editorial board member has applied to be Treasurer - how best to vet?
Article formats (suggestions for new formats or improving existing ones)
Dimensions and Altmetrics badges and readcube indexing X
Sarah and Kelee talk about potential for presenting at ACRL 2021- engaging with librarians X
Better ways to nominate next year’s Strategy Summit representative X
Anything to add to 2019 report? X
Priorities for 2020 X
Update from Strategy Liaison X

X indicates items not discussed

Notes

Technical editor role
- Page created with list of possible tasks
- Liaisons to check applications of possible technical editor(s) and help assign tasks
  - Mikael and Scott added as current liaisons in action items
  - To move ahead on vetting applicants
- Be aware of discussion points raised at previous meeting (e.g. pay per task vs per hour)
- Technical editor may need to be walked through task first couple of times before being able to independently perform assigned tasks
Treasurer
- Needs vetting both for general project appropriateness as well as financial role experience - applicant applies in writing to the board who oversee the application and vet the applicant according to our criteria and select them
  - application submitted to the editorial boards
  - will require additional info re accountancy and financial skills
- Current de facto treasurer is Mikael Haggstrom, currently in Sweden, moving to USA
- Will need to set up USA bank account for journals user group
  - and have new non-profit registration in US to replace current Swedish registration
- Society bank accounts typically have to have 2 or more co-signatories
- The rules around moving money internationally are currently in flux so may need to be aware of changes
From Meeting notes in OJS:
1. The aims of a Wikimedia front end for article drafting and publication:
  - Transparency and record-keeping
  - Micro-versioning and contributor records
  - Compatibility with Wikimedia ecosystem
2. The aims of an OJS back-end:
  - Workflow simplification and automation of currently manual steps
  - Avoid reinventing wheel where possible
  - Reduce learning curve for editors
  - Reduce reliance on closed source tools (e.g. google forms)

General support for OJS as back end so long as front end is retained
- Contact to OJS ask for quote for API development
- Put together grant application
- Support for better back end so long as it doesn’t duplicate work by making front-end harder
- Should also store metadata on Wikidata to populate items like this
- Backup option = structured forms on-wiki (wikipediajournal.com/Main_Page)
Cross-wiki Transclusion
- Felipe has made an extension tool that can achieve this (discussion)
- only for full pages or sections (can’t omit or edit specific sections or templates)
- However this should be sufficient if we wish to transclude the whole or part of a wikipedia page submitted to a WikiJournal whilst it’s being peer reviewed
Article formats (Initial discussion over at WikiJHum talkpage)
- Any suggested changes to current article formats?
- WikiJMed has matured to be able to handle original research submissions, What are lessons for the other WikiJournals?
- For articles to be integrated into Wikipedia, when to get Wikipedian feedback?
  - At the end of the first round of peer review?
- For articles submitted from Wikipedia, can some systems be duplicated onto Wikipedia?
  - Currently:
    - Article copied over from WP, goes through peer review on wikiversity, then copied back over to WP
    - Accepted articles get note added at top of references in wikipedia linking to reviewed version & reviewer comments
    - For declined articles, we have added custom note to wikipedia article talkpage (example)
  - Proposed E.g. :
    - Links or cross-wiki transclusion to peer review comments on Wikipedia talkpages during peer review
    - More prominent indication that article is undergoing external peer review on Wikipedia article talkpage
    - Possibly enable option for all drafting to be done on Wikipedia
      - Transclude live Wikipedia version during peer review
      - Transclude/copy specific stable version upon acceptance and doi assignment
Have fully open meeting once/twice per year (e.g. Feb and July?)
- Keep to summary/non-technical items
- Invite all authors, readers, assoc editors, other Wikimedia affiliates etc
Planning for January meeting (Kelee will organize)
- Schedule 90 mins but still aim to keep to 60 mins?
- Specify chair (stricter timekeeping) and secretaries (notes and minuting)?
- Specify times per meeting item to better manage agenda?
- Start up sub-committees to break off into different meetings
  - before/after/separate to main meeting
- Brainstorm alternative ideas- post them here if you come up with a model
- Best channels to organize through- slack, discord?, video, etc

Action items

Share these minutes to metawiki with any confidential info redacted (Thomas)
Organise next meeting (Kelee)
Technical editor recruitment (Mikael Haggstrom, Scott Thomson)
Investigate transfer of non-profit registration from Sweden to US (Mikael)
Re-contact OJS to confirm request for quote estimate (Thomas)
Confirm selection criteria for treasurer (Scott Thomson, )
WikiJournal of Medicine: Re-apply for Scopus; Apply for PubMed Central (Gwinyai)
Ensure Berlin strategy summit is top of next agenda (Thomas)