User:JAnstee (WMF)/Sandbox/Draft/Eligibility Draft

Correct.svg This page is currently a draft. More information pertaining to this may be available on the talk page.

Translation admins: Normally, drafts should not be marked for translation.

Please check the below list carefully before registering. It provides you with crucial information on the eligibility criteria and status for participating at the Wikimedia Conference as well as to which participant group you belong to. Moreover, it displays the group related travel and accommodation booking process as well as the participant number regulations.

Eligibility criteria and statusEdit

The eligibility criteria for participating in the Wikimedia Conference 2018 are aligned to the Affiliates’ Agreements with the Wikimedia Foundation.

Chapters, Thematic Organizations, and User Groups must have shown signs of recent activity (within the past six months as of September 30, 2017) and be up-to-date on their reporting by the eligibility deadline (December 15, 2017). Moreover, affiliations need to have been officially recognized by the Wikimedia Foundation before Jan 1, 2017. The columns “Recent activity?”, “Up-to-date on reports?”, “Eligible?” give information about the eligibility status. If you are not yet eligible, we recommend you to catch up with the aforementioned. Whether your affiliation is ready to register, is highlighted in the table below.

Importantly, catching up on your reporting may be as simple as updating your listing and reporting links on the report page. We are watching updates to that page and will be making updates to the eligibility listing accordingly.

Participant groupsEdit

The organization or committee you represent as well your need for funding, determines to which participant group you belong to and your travel and accommodation process.

  • Group 1: Representatives of Chapters, Thematic Organizations and User Groups with a full process annual plan grant (APG via FDC process) and Allied Organizations. Participants from this group have to arrange and pay for their travel/accommodation by themselves. Note that all organizations receiving FDC APG funding will be in Group 1, as those organizations have the option to move funding from other areas of their budget to attend the conference, even if they have not set aside funds specifically for the conference.
  • Group 2: Representatives of Chapters, Thematic Organizations and User Groups which do not receive funding via an annual plan grant (APG via FDC process). This group includes organizations who receive funding through Simple Annual Plan Grants (Simple APG). WMDE will do the travel arrangement and hotel booking based on the information provided in the registration form.
  • Group 3: Representatives of the committees WMF Board of Trustees, FDC, AffCom or WMF staff. Travel and accommodation for this group will be organized by WMF Travel staff.
  • Group 4: Additional experts invited by the Program and Engagement Coordinator to complement the conference program, individual community members who come from underrepresented communities and who have demonstrated project or community leadership. Travel and accommodation for this group will be organized by WMDE.

The table below shows to which group your affiliation belongs to. Please make sure to select the appropriate group code according to this overview in the registration form and keep the group related accommodation and travel booking process in mind (column “Travel and hotel booking organized by”).

Participant number regulationEdit

  • Chapters, Thematic Organizations and User Groups may send two delegates. Chapters which employ at least 0.5 FTE by Sep 1, 2017, may send one additional delegate who is a paid staff member.
  • Allied organizations may send two delegates.
  • The biggest ten language communities (by numbers of active editors [>5 edits/month]) that are not represented by any current affiliate, may send one delegate. As per October 2017, these are the Japanese, Vietnamese, Tamil, Slovak, Croatian, Cantonese, Slovene, Lithuanian, Malayalam and Telugu communities.

Affiliates are asked to only send delegates that are well-informed in goings-on at the affiliate, able to confidently answer questions about it and share experience from their group. They should also be empowered to commit their group to involvement in proposed projects or initiatives. We also advise to check the guideline "How to select the delegates" for that purpose.

Overview Eligibility Statuses of Chapters, Thematic Organizations, User Groups and OthersEdit

ChaptersEdit

Affiliate Name Recent activity? Up-to-date on reports? Eligible? Ready to register? APG funding Group Staff? Number of participants allowed Travel and hotel booking organized by
  Wikimedia Armenia  Y  N Pending Reporting  N FDC Group 1 > .5 FTE Staff 3 Affiliate
  Wikimedia Argentina  Y  Y  Y  Y FDC Group 1 > .5 FTE Staff 3 Affiliate
  Wikimedia Österreich  Y  Y  Y  Y FDC Group 1 > .5 FTE Staff 3 Affiliate
  Wikimedia Australia  Y Due October  Y Pending Reporting No Group 2 2 WMDE
  Wikimedia Bangladesh  Y  Y  Y  Y No Group 2 2 WMDE
  Wikimedia Belgium  Y  Y  Y  Y No Group 2 2 WMDE
  Wikimedia Canada  Y  Y  Y  Y sAPG Group 2 2 WMDE
  Wikimedia CH  Y  Y  Y  Y FDC Group 1 > .5 FTE Staff 3 Affiliate
  Wikimedia Chile  Y  Y  Y  Y ? Group 2 2 WMDE
  Wikimedia Česká republika  Y  Y  Y  Y sAPG Group 2 > .5 FTE Staff 3 WMDE
  Wikimedia Deutschland  Y  Y  Y  Y FDC Group 1 > .5 FTE Staff 3 Affiliate
  Wikimedia Danmark  Y  N Pending Reporting  N No Group 2 2 WMDE
  Wikimedia Eesti  Y  Y  Y  Y sAPG Group 2 > .5 FTE Staff 3 WMDE
  Wikimedia España  Y  N Pending Reporting  N sAPG Group 2 > .5 FTE Staff 3 WMDE
  Wikimedia Suomi  Y  N Pending Reporting  N sAPG Group 2 > .5 FTE Staff 3 WMDE
  Wikimédia France  Y  Y  Y  Y FDC Group 1 > .5 FTE Staff 3 Affiliate
  Wikimédia Magyarország  Y  Y  Y  Y No Group 2 2 WMDE
  Wikimedia Indonesia  Y  Y  Y  Y sAPG Group 2 > .5 FTE Staff 3 WMDE
  Wikimedia Israel  Y  Y  Y  Y FDC Group 1 > .5 FTE Staff 3 Affiliate
  Wikimedia India  Y  N Pending Reporting  N No Group 2 2 WMDE
  Wikimedia Italia  Y  N Pending Reporting  N No Group 1 > .5 FTE Staff 3 Affiliate
  Wikimedia México  Y  N Pending Reporting  N No Group 2 2 WMDE
  Wikimedia Nederland  Y  Y  Y  Y FDC Group 1 > .5 FTE Staff 3 Affiliate
  Wikimedia Norge  Y  Y  Y  Y FDC Group 1 2 Affiliate
  Wikimedia Polska  Y  N Pending Reporting  N No Group 1 > .5 FTE Staff 3 Affiliate
  Wikimedia Portugal  N  N Pending Reporting  N No Group 2 2 WMDE
  Wikimedia Serbia  Y  Y  Y  Y FDC Group 1 > .5 FTE Staff 3 Affiliate
  Wikimedia Russia  Y  N Pending Reporting  N No Group 2 2 WMDE
  Wikimedia Sverige  Y  Y  Y  Y FDC Group 1 > .5 FTE Staff 3 Affiliate
  Wikimedia Taiwan  Y  N Pending Reporting  N sAPG Group 2 > .5 FTE Staff 3 WMDE
  Wikimedia Ukraine  Y  N Pending Reporting  N FDC Group 1 > .5 FTE Staff 3 Affiliate
  Wikimedia UK  Y  Y  Y  Y FDC Group 1 > .5 FTE Staff 3 Affiliate
  Wikimedia District of Columbia  Y  N Pending Reporting  N sAPG Group 2 > .5 FTE Staff 3 WMDE
  Wikimedia New York City  Y  Y  Y  Y sAPG Group 2 > .5 FTE Staff 3 WMDE
  Wikimedia Uruguay  Y  Y  Y  Y No Group 2 2 WMDE
  Wikimedia Venezuela  Y  N Pending Reporting  N No Group 2 2 WMDE
  Wikimedia South Africa  Y  N Pending Reporting  N No Group 2 > .5 FTE Staff 3 WMDE

Thematic OrganizationsEdit

Affiliate Name Recent activity? Up-to-date on reports? Eligible? Ready to register? APG funding Group Staff? Number of participants allowed Travel and hotel booking organized by
Amical Wikimedia  Y  Y  Y  Y FDC Group 1 > .5 FTE Staff 3 Affiliate

Wikimedia User GroupsEdit

Affiliate Name Recent activity? Up-to-date on reports? Eligible? Ready to register? APG funding Group Staff? Number of participants allowed Travel and hotel booking organized by
Algeria Wikimedians User Group  Y  N Pending Reporting  N No Group 2 2 WMDE
Art+Feminism User Group  Y Due Sept 26  Y Pending Reporting sAPG Group 2 > .5 FTE Staff 2 WMDE
Azerbaijani Wikimedians User Group  Y Due Sept 12  Y Pending Reporting No Group 2 2 WMDE
Wikimedians of Republic of Srpska  Y Due October  Y Pending Reporting sAPG Group 2 2 WMDE
Wikimedians of Bashkortostan User Group  Y Due November  Y Pending Reporting No Group 2 2 WMDE
Basque Wikimedians User Group  Y  Y  Y  Y No Group 2 2 WMDE
Wikimedians of Bulgaria User Group  Y  N Pending Reporting  N No Group 2 2 WMDE
Wikimedia Community User Group Brasil  Y  Y  Y  Y sAPG Group 2 2 WMDE
Wiki Education Brazil User Group  Y  N Pending Reporting  N sAPG Group 2 2 WMDE
Wikimedia Community User Group Belarus  Y  N Pending Reporting  N No Group 2 2 WMDE
Wikimedia Community User Group Côte d'Ivoire  Y Due November  Y Pending Reporting No Group 2 2 WMDE
Wikimedia Community User Group in China  Y  N Pending Reporting  N No Group 2 2 WMDE
Wikimedians of Colombia User Group  N  N Appears inactive  N No Group 2 2 WMDE
Wikimedia Digitization User Group  Y  Y  Y  Y No Group 2 2 WMDE
Wikimedistas de Ecuador  Y Due Sept 18  Y Pending Reporting No Group 2 2 WMDE
Egypt Wikimedians User Group  Y  Y  Y  Y No Group 2 2 WMDE
Esperanto kaj Libera Scio  Y Due November  Y Pending Reporting No Group 2 2 WMDE
Wikimedia Community User Group Georgia  N  Y Appears inactive  N No Group 2 2 WMDE
Wikimedia Community User Group Ghana  Y Due Sept 30  Y Pending Reporting No Group 2 2 WMDE
GLAM Macedonia User Group  Y Due Sept 26  Y Pending Reporting No Group 2 2 WMDE
Wikimedia Community User Group Greece  Y  Y  Y  Y No Group 2 2 WMDE
Wikipedia Community Schools Association Greece  Y  Y  Y  Y No Group 2 2 WMDE
Wikimedia Community Ireland User Group  Y Due December  Y Pending Reporting sAPG Group 2 > .5 FTE Staff 2 WMDE
Iraqi Wikimedians  Y Due October  Y Pending Reporting No Group 2 2 WMDE
Iranian Wikimedians User Group  N  N Appears inactive  N No Group 2 2 WMDE
위키미디어 대한민국(Wikimedians of Korea)  Y  Y  Y  Y No Group 2 2 WMDE
Wikimedians of the Levant User Group  Y  N Pending Reporting  N No Group 2 2 WMDE
Wikimedia LGBT  Y Due Sept 30  Y Pending Reporting No Group 2 2 WMDE
Wikimedia Community User Group Sri Lanka  N  Y Appears inactive  N No Group 2 2 WMDE
Wikimedians of Latvia User Group  Y  Y  Y  Y No Group 2 2 WMDE
Wikimedia MA User Group (Morocco) Due October  Y Pending Reporting No Group 2 2 WMDE
Maithili Wikimedians User Group  Y  Y  Y  Y No Group 2 2 WMDE
Shared Knowledge (Macedonia)  Y  Y  Y  Y sAPG Group 2 > .5 FTE Staff 2 WMDE
Wikimedia Community User Group Malta  Y  N Pending Reporting  N No Group 2 2 WMDE
MediaWiki Stakeholders' Group  Y Due November  Y Pending Reporting No Group 2 2 WMDE
Tec de Monterey Wiki Learning  Y  Y  Y  Y No Group 2 2 WMDE
Wikimedia User Group Nigeria  Y  Y  Y  Y No Group 2 2 WMDE
Wikimedians of Nepal  Y  Y  Y  Y No Group 2 2 WMDE
Punjabi Wikimedians  Y Due November  Y Pending Reporting No Group 2 2 WMDE
PhilWiki Community  N  Y Appears inactive  N No Group 2 2 WMDE
Wikimedia Community User Group Pakistan  Y  Y  Y  Y No Group 2 2 WMDE
Wikimedians of Albanian Language User Group  N  N Pending Reporting  N No Group 2 2 WMDE
Wikimedians in Thailand  N  N Appears inactive  N No Group 2 2 WMDE
Wikimedia Tunisia User Group  Y Due December  Y Pending Reporting No Group 2 2 WMDE
Wikimedia Community User Group Turkey  Y  Y  Y  Y No Group 2 2 WMDE
Tremendous Wiktionary User Group  Y  Y  Y  Y No Group 2 2 WMDE
Cascadia Wikimedians User Group  Y Due December  Y Pending Reporting No Group 2 2 WMDE
Wikimedians of Colorado User Group  Y  Y  Y  Y No Group 2 2 WMDE
Florida Librarians of Wikipedia User Group  Y  Y  Y  Y No Group 2 2 WMDE
Georgia Piedmont Wikimedians User Group  N  N Appears inactive  N No Group 2 2 WMDE
Wikimedians of Iowa User Group  N  N Appears inactive  N No Group 2 2 WMDE
Kentucky Wikimedians User Group  N  N Appears inactive  N No Group 2 2 WMDE
North Carolina Triangle Wikipedians User Group  Y  Y  Y  Y No Group 2 2 WMDE
New England Wikimedians  Y Due December Pending Reporting  N No Group 2 2 WMDE
Ohio Wikimedians User Group  Y  N Pending Reporting  N No Group 2 2 WMDE
Wikimedians of Uzbekistan Community  N Due October Appears inactive  N No Group 2 2 WMDE
Wikimujeres  Y Due November  Y Pending Reporting No Group 2 2 WMDE
Whose Knowledge?  Y  Y  Y  Y No Group 2 2 WMDE
Wiki Project Med  Y Due December  Y Pending Reporting No Group 2 2 WMDE
Wikisource Community User Group  Y Due November  Y Pending Reporting No Group 2 2 WMDE
WikiToLearn User Group  N  N Appears inactive  N No Group 2 2 WMDE
Wikiversity Journal User Group  Y  N Pending Reporting  N No Group 2 2 WMDE
WikiWomen's User Group  Y  N Pending Reporting  N No Group 2 2 WMDE
WikiConference North America  Y Due November  Y Pending Reporting No Group 2 2 WMDE
WikIDonne  Y Due November  Y Pending Reporting No Group 2 2 WMDE
Wikimaps User Group  Y Due November  Y Pending Reporting No Group 2 2 WMDE
Karavali Wikimedians User Group  Y 1st Year  N Not until WMCon 2019 No n/a n/a 0 n/a
Wikimedians of Erzya language User Group  Y 1st Year  N Not until WMCon 2019 No n/a n/a 0 n/a
West Bengal Wikimedians User Group  Y 1st Year  N Not until WMCon 2019 No n/a n/a 0 n/a
Wikimedians of Lëtzebuerg User Group  Y 1st Year  N Not until WMCon 2019 No n/a n/a 0 n/a
Wikimedians of Peru User Group  Y 1st Year  N Not until WMCon 2019 No n/a n/a 0 n/a
Commons Photographers User Group  Y 1st Year  N Not until WMCon 2019 No n/a n/a 0 n/a
Wikivoyage Association  Y 1st Year  N Not until WMCon 2019 No n/a n/a 0 n/a
Wikimedia Tool Developers Group  Y 1st Year  N Not until WMCon 2019 No n/a n/a 0 n/a
Wikipedia Library User Group  Y 1st Year  N Not until WMCon 2019 No n/a n/a 0 n/a
Odia Wikimedians User Group  Y 1st Year  N Not until WMCon 2019 No n/a n/a 0 n/a
Hindi Wikimedians User Group  Y 1st Year  N Not until WMCon 2019 No n/a n/a 0 n/a
Wikimedians of Cameroon User Group  Y 1st Year  N Not until WMCon 2019 No n/a n/a 0 n/a
Wikimedians of Chicago User Group  Y 1st Year  N Not until WMCon 2019 No n/a n/a 0 n/a
Wikimedia Community User Group Malaysia  Y 1st Year  N Not until WMCon 2019 No n/a n/a 0 n/a
San Diego Wikimedians User Group  Y 1st Year  N Not until WMCon 2019 No n/a n/a 0 n/a
Open Foundation West Africa  Y 1st Year  N Not until WMCon 2019 No n/a n/a 0 n/a

Allied OrganizationsEdit

Affiliate Name Recent activity? Up-to-date on reports? Eligible? Ready to register? APG funding Group Number of participants allowed Travel and hotel booking organized by
Centre for Internet & Society - Access to Knowledge Program  Y  Y FDC Group 1 2 Allied Organization
Wiki Education Foundation  Y  Y sAPG Group 1 2 Allied Organization

Category:Wikimedia Conference 2018|Eligibility Criteria