Turkic Wikimedia Conference 2023/DPP&FSP

Friendly space policy

Wikimedia Turkic UG uses the Friendly Space Policy of the Wikimedia Foundation. All Wikimedia Tukic UG activities adhere to the following policies.

The Wikimedia Tukic UG is dedicated to providing a harassment-free experience for everyone at all venues and events – such as conferences, virtual events, and related social events – that this policy applies to regardless of gender, sexual orientation, gender identity or expression, disability, physical appearance, age, race, ethnicity, political affiliation, national origin, or religion—and not limited to these aspects. We do not tolerate any form of harassment of conference participants. Sexual language and imagery is not appropriate for any conference venue or talks. Any participants violating these rules may be sanctioned or expelled from the conference at the discretion of the conference organizers.

Harassment includes but is not limited to offensive verbal comments related to gender, sexual orientation, gender identity or expression, disability, physical appearance, age, race, ethnicity, political affiliation, national origin, or religion. Harassment also includes sexual images in public spaces, deliberate intimidation, stalking, unwelcome following, harassing photography or recording, sustained disruption of talks or other events, inappropriate physical contact, and unwelcome sexual attention. Participants asked to stop any harassing behavior are expected to comply immediately.

If a participant engages in harassing behavior, the conference organizers may take any action they deem appropriate, including warning the offender or expulsion from the conference. If you are being harassed, notice that someone else is being harassed, or have any other concerns, please contact a member of conference staff immediately. Conference staff can be identified by special badges.

Staff will be happy to help participants contact hotel/venue security or local law enforcement, provide escorts, or otherwise assist those experiencing harassment to feel safe for the duration of the conference. We value your attendance.

We expect participants to follow these rules at Wikimedia Tukic UG venues and events - such as conferences, virtual events, and related social events - that this policy applies to.

Youth Safety

The Wikimedia Foundation is committed to ensuring a safe and positive experience for young attendees at venues and events that this policy applies to. For this purpose, organizers and participants must follow these requirements:

People of age 14 or younger will not register (or be allowed to register) for or attend Wikimedia Foundation events unless accompanied by a parent or legal guardian.
People between the age of 15 to the age of majority in the location of an event will only be able to attend as part of a group with at least one responsible adult. Conference organizers will inform the responsible adult that youth should not be left unattended during an event. If conference organizers are uncertain about the local age of majority, we suggest following the United Nations definition of youth as between ages 15–24.
Mature content such as violent or sexually explicit imagery will not be displayed in public areas of a venue. Spaces, where such content is displayed will identify this type of content and require separate registration or sign-up to attend. If the event is designed for young people, this content will be avoided altogether. Conference organizers should use their discretion in determining whether the content is appropriate for young attendees.

Events or venues designed for young people aged 15–24 will have a safety plan for young attendees including, at minimum:

a contact method displayed at the venue to reach qualified event staff if an attendee is concerned about their own or another young attendee’s safety and
a method for ensuring the event or venue is not attended by uninvited guests.
If the event or venue is overnight, it will also have a method for age-adequately and safely housing young attendees.

Conference organizers will have copies of the youth safety plan available for event attendees.

In addition, conference organizers are responsible for ensuring that their events comply with all local laws and regulations that apply to young attendees.

If you are attending a Wikimedia event or venue and encounter any concerns related to young attendees, please contact a member of the event staff immediately.

Data privacy policy

Visit https://www.kvkk.gov.tr/Icerik/6649/Personal-Data-Protection-Law to learn more about how we process and use the data submitted within the event registration form.

If you send us an application for ISTCON22, we will generally process your data as described in our privacy policy, available under: https://www.kvkk.gov.tr/Icerik/6649/Personal-Data-Protection-Law.

Additionally, we will transfer data to the Wikimedia Foundation ("WMF" Wikimedia Foundation, Inc., 1 Montgomery Street Suite 1600, San Francisco, CA 94104), based in the USA since specific employees and teams at the WMF needs to check you for compliance with the requirements of the Foundation.

If you are applying for a scholarship, we may need additional personal data (e.g. contact data, travel and accommodation data, visa information, event and supply preferences as well as billing information) from you. If your application is successful, we will transfer this data to WMF as well for the purpose of consultation, organizing your visit, and billing the event.

Any of the aforementioned disclosures are required to organize the "Wikidata Trainings For Turkic Wikimedians 2022" and to ensure your participation in it. They are accordingly based in each case on CHAPTER TWO of PDPL of Turkey, except the transmission of personal data to the WMF, based in the USA, which will be based on your consent, Article 5(2) of PDPL of Turkey. Since it is necessary for us to involve the committee as a whole, we will unfortunately not be able to allow you to participate, if you withhold your consent. However, you will still have the right to withdraw your consent at any time. For information on how to withdraw your consent, please refer to our general privacy policy mentioned above. Depending on when you withdraw your consent, we may have to exclude you from participating at the conference.