Strategy/Wikimedia movement/2018-20/Transition/Events Outline/Draft/Calls

This page contains feedback around the Transition outline's draft, which included some calls in specifci regional languages and with specific affiliates, as well as open office hours for all interested community members. Summarized minutes are below.

Office hours August 11th edit

Publicly open office hours for feedback were organized on August 11th, 2020:

  • Participants: 12 people
  • Time & date: Aug 11th, 15.00 UTC


  • Tight, ambitious timeline - end of the year is a busy period
    • Translation work, bringing people together
  • People can join a thematic or topic call of interest without having to know strategy
    • Needs proper analysis work that communities don’t need to do
  • Events don’t seem inviting as they are now
  • “Underprioritizing” large communities was probably the biggest problem with the previous phase
    • Don’t forget the large communities
    • Bring everyone along
  • Expectation management
    • So people can decide what event to join, what is the outcome of joining or not
    • What other consultations could be going on in the mo
  • Simplify the language overall
  • Make it super clear for people to know which event to join
  • Advance notice
  • On-wiki editing
  • Side-note: other processes, e.g. branding (trust issues, etc.)

Affiliates edit

ESEAP edit


  • Diversity and inclusivity:
    • We need to see new faces
    • How can we get new people interested to join
    • Strategy is very complex, why is it important to have hubs, why is it important to implement
    • They want to be volunteers, they may not want to be involved in the organization of the movement
  • Ask UGs to nominate someone to participate, then make an open call for nominations so we hear from communities too
    • Canvassing can happen and voting is not a fair process
    • Selection based on contribution, role, insights, what they can contribute
    • People don’t have the time, they are students, working, have family commitments
  • Chinese - large in numbers, but difficult geopolitically
  • Malay - Brunei, Malaysia, Singapore
    • Indonesian can understand formal Malay, but difficult informally, although can still be understandable

Translation into:

  • Korean, Japanese, Thai, Vietnamese (big community), Indoensian

Ibrecoop edit


  • Small meetings for allied/similar organizations, depending the size.
    • Venezuela / Colombia
    • Central America
    • Stakeholders (CC and others)
    • Mexico / Argentina / Chile
    • Spanish Wikipedia
    • Sister small projects (Wikidata, Wikiviajes)
  • Individual calls for key persons who can valuable feedback but ignores the current Strategy phases


  • We need a permanent support from a paid translator for the written materials
  • We identify the need of a temporary and paid liaison to this process. Specially for organize the calls, ensure participation, track the process and take notes.

Movement Strategy and Global Relations Team edit

Members of the Movement Strategy and Global Relations Team at Wikimedia Deutschland has provided general comment, on their own capacity, as below.


  • Simplify the language where possible; make the intent more explicit and clear.
  • Use less process language.

Roles and participation in transition

  • Role of larger affiliates and organizations: Make clear what options or opportunities larger affiliates / organizations have available to them to ensure they invest their time wisely without dominating. I.e. what was described to us on the call: where do large orgs want to lead/co-lead; where can they be a partner for others
  • Enabling participation of smaller affiliates and organizations: Suggestions: introduce a buddy system or a model whereby larger organizations support smaller ones; provide clear, accessible preparation materials; ensure tasks are small and relevant to participants.
  • Getting online communities involved: meet them where they are. Identify topics that are relevant to their work and focus on those.
  • How do we design for preventing undue influence of those in power?

Event planning and logistics

  • Major high fives for how inclusive you are aiming to be with these events!! Also kudos to the model of starting with small events, then bringing the global crowd together for movement conversations, and then breaking out into smaller meetings again to follow up.
  • Regarding event roll out: Balancing equity with team capacity / resources to host, manage or monitor events may prove challenging
  • It might be helpful to describe what audience or profiles you want to see at each event (or each type of event), to give affiliates some guidance on whom to send to what event.
  • This is an ambitious undertaking. More resources (event design and delivery, documentation, analysis, administrative aspects of hosting the events) may be needed than is captured. Documentation, analysis of input, and synchronization of all the input from the events will particularly be time and resource intensive.

Event design

  • If possible, be explicit about what tools will be used for decision making and how input will be analysed (although it may be too early to do that yet).
  • CRUCIAL: Capacity questions need to be incorporated into big and small meeting designs. Especially in times of pandemic.
  • Design question (not necessarily something to be clarified in the public materials): How can we avoid tough but necessary decisions being pushed back even further?

Small events

  • More clarity needed around how these will be organized and supported. What’s the outline or template people are given?
  • These could be an opportunity to practice subsidiarity, and spark sense making at the local/regional level
  • How / will resources and capacity be made available, in a cultural and context-appropriate way, to anyone coordinating or participating in the small events?
  • The process is the product - small events particularly look like they could and will continue the spirit of collaboration across the Movement. Don't underestimate the value these can have for informal, immeasurable connections and ideas forged.

Bigger picture

  • How will the Branding discussions and loss of trust impact Transition work?