Learning patterns/Track project hours in Google Calendar

A learning pattern forproject management

Learning Pattern Library

Track project hours in Google Calendar

problemHow can we use Google Calendar to track of how many hours we have spent on a project?

solutionUse keywords, tags, colors, and shared calendars.

creator• Pine

created on07:41, 9 May 2016 (UTC)

status:DRAFT

What problem does this solve?

How can we use Google Calendar to track of how many hours we have spent on a project?

What is the solution?

• We can use keywords like LearnWiki, or tags like #MyProjectName or #Project-2015-01, so that we can easily find all of the time that we marked on our calendars for the project.
• We can use colors on our calendars to make it easier to identify project time by color.
• We can create custom shared calendars for projects that we share with other people on our project team.

Things to consider

• There are other kinds of calendar software available, such as Microsoft Outlook.
• Time management for projects becomes increasingly complex under circumstances such as:

• More people become involved
• New milestones are added
• Multiple budgets are be billed for the same project
• People using different kinds of calendaring or project management software are collaborating on the same project.

• If custom calendars are created, then people need to know how to manage multiple calendars and check them regularly.
• It is possible to overlay multiple calendars.

See also

Related patterns

• Grants:Learning patterns/Using the general ledger and project codes to evaluate outcomes

External links

• http://lifehacker.com/5918676/how-to-use-google-calendar-as-a-project-management-tool