Learning patterns/Running a project remotely in a time of changing COVID restrictions

A learning pattern forteamwork
Running a project remotely in a time of changing COVID restrictions
problemHow can you run a project remotely when you are forced to work from home because of COVID restrictions?
solutionBe adaptable and willing to change. Try to plan contingencies ahead of time. And regularly stay in touch and communicate through video calls and instant messaging services. Most of all be kind and empathetic. Even though this is the new normal it isn't normal, and everyone faces their own unique challenges and difficulties.
created on09:55, 15 February 2022 (UTC)

What problem does this solve? edit

Over the past couple of years projects that require teams of people to come together from different organisations have been impacted by COVID. Where in the past people would meet, run workshops, and chat informally at cafes, many people now find themselves working from home in trying circumstances. How can we adapt to this new normal and successfully run projects?

What is the solution? edit

1) Build change into your project plan and allow for contingencies and changing circumstances. For in-person events, think about how you can run the same exercise online and how it needs to change. Eg scale the event run time down and limit attendence to allow for a shorter online event with more flexible timing. But perhaps run several instead of a single session.

2) Communicate! Set up regular project meetings, with time for formal discussion and informal chat. If you plan a 30 minute meeting to cover off an agenda, perhaps allow 15 minutes at the start for a coffee and a catch up

3) Use all the various tools at your disposal. Video calling and instant messaging enables face to face and shorter snippets of conversation, While apps like Miro and Google Jamboard can facilitate group discussion and workshopping ideas.

4) Be kind! While working from home may be the new normal always remember it isn't normal. People have different pressures and stresses on them. Empathy and patience is as important as our tools, our adaptability and our communication.

Things to consider edit

When to use edit

We are trying to guide our WMF funded project using these principles. While it is research based I think these ideas can be used across a range of disciplines and topics.

Endorsements edit

See also edit

Related patterns edit

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