International Roma Day/Guide for local coordinators

International Roma Day (or known as International Roma Day Edit-a-thon) is an international editing contest organised on the occasion of April 8^th, which is celebrated as International Roma Day. This year, activities towards this day will be held in between April 1^st and April 15^th.

Every country and/or community which participated in the International Roma Day needs to publish a separate project page on their Wikimedia project (Wikipedia, Wikidata, and Wikiquote), where they will inform participants about the duration of the contest, which can be held in a shorter period of the international editing contest.

Who can be a local coordinator?

Local coordinators are not selected by the organisers of the International Roma Day, but come from local communities of their Wikimedia project and/or from their local affiliates (organisations). Therefore, a local coordinator can be any interested person from the respective Wikimedia project, who can organise the local editing contest. There are no official rules with eligibility criteria which local coordinators should fulfil, but the process is run by communities/affiliates.

Tasks for a local coordinator

Prior to the editing contest

Prior to the editing contest, local coordinators have to prepare the following:

sign-up as official local coordinator on Meta page dedicated to the International Roma Day; Add yourself
- you can insert logo of your community/organisation under "Supported by";
create separate project pages about International Roma Day as an international editing contest and their separate editing contest (if they have it) on their home Wikimedia project;
- for statistics purposes, you can use some tools for following the results of the participants (such as Wikimedia hashtags tool and/or Dashboard.
you can review the available article lists and you can contact Wikimedia Serbia, as main organisers for changing and/or adding new list into the contest.
organise a jury from other volunteers in the movement, who will not take part in the contest (if it is needed);
inform the community and active editors about upcoming editing contest on their Wikimedia project; and
announcing prizes (if you will decide to have it) along with the editing contest on their Wikimedia project.

During the editing contest:

During the editing contest, local coordinators need to:

promote the contest and give additional information about the contest through site notice, social media, blogs, or other ways.

After the editing contest:

After the editing contest, local coordinators have to make following:

review all of the submitted articles, in order to have proper statistics on national and international level;
- inform the organisers (Wikimedia Serbia) for the results on your national level or insert them directly here.
contact the jury members that they can start with submitting their points for the articles;
announce and notify the winners in the contest, after receiving the points from the jury members; and
give the prizes to the winners of the contest.