IFLA WWG: WikiCite Satellite Event Grant Report

Context

In February 2020, IFLA Wikidata Working Group WWG) received a WikiCite grant from the Wikimedia Foundation to carry out a WLIC 2020 satellite event in Dublin. Due to developments related to COVID19, the project was transformed into an online event to discuss projects, issues, progress of Wikidata, Wikibase and bibliographic data in the field of libraries.

Goals

We exceeded our goal to disseminate 5 digital outcomes (4 discussions + 1 workshop) and were able to facilitate and disseminate 6 digital outcomes (5 discussions + 1 workshop). The sessions were recorded, transcribed, and released with multilingual captions on website's IFLA on September 24, 2020. Across the six sessions, we explored open citations, language revitalization, knowledge equity, access to scholarly publications, linking and visualizing bibliographic data, and the global wiki community.

Target outcome	Achived outcome	Videos	Release dates	Views
Barriers and Challenges of Embracing Wikidata in Libraries	1. Wikidata and Digital Transformation in Libraries with Jason Evans and Simon Cobb	View on Youtube	Released on the 24th of September	On the 14th of December - 701 views
Barriers and Challenges of Embracing Wikidata in Libraries	2. Wikidata and Wikisource with Nicolas Vigneron	View on Youtube	Released on the 24th of September	On the 14th of December - 282 views
Insights and Lessons from Wikidata Experts and Early Adopters in Libraries	3. An Introduction to Wikibase and Wikidata with Barbara Fischer and Sarah Hartmann	View on Youtube	Released on the 24th of September Update needed on the 16th of November	On the 14th of December - 232 views
How can Wikidata be used to support open bibliographic data and linked data in libraries	4. Mind the Gap! How Wikidata complements and completes metadata work with Ahava Cohen	View on Youtube	Released on the 24th of September	On the 14th of December - 236 views
Wikidata, Libraries, and Marginalized Communities and Knowledge	5. Critical issues in Knowledge Equity with Stacy Allison-Cassin and Karim Tharani	View on Youtube	Released on the 24th of September	On the 14th of December - 176 views
Using Wikidata for Person Identity Management for Scholarly Communication or Special Collections with a focus on knowledge equity.	6. Scholarly Profiles, Wikidata and Academic Libraries with Meg Wacha	View on Youtube	Released on the 24th of September	On the 14th of December - xxx views

Communication

IFLA and its Wikidata working Group have released the 6 videos as of September 24, 2020

A communication campaign has been set up to promote each video and the subjects linked to it. This campaign took place on social networks between November 9 and December 14, 2020, with a video every Monday.

Members of the Wikidata Working Group have also shared these new resources on differences mailing lists and group on social networks.

Next steps

Please share a brief update about the status projects, important discussions and/or capacity building that took place at the event.

	Activities during the conference	2 months after the conference	6 months after the conference
Strategic Discussions: Were any significant issues your community discussed at the conference?	Due to developments related to COVID19, the project was transformed into an online event. While the sessions were held and recorded ahead of their release, there was Q&A at the end of these sessions between the speakers and the attending WWG members.	As a follow-up to the online event, the IFLA Wikidata Working Group organized an online community meeting to seek input on how best to develop a larger library wiki community. The meeting was attended by over 100 online participants who were asked to register for the meeting.	We are planning to host another meeting on November 24th to continue the conversation with the community and solicit community ideas on areas and projects that the group should work on.
Capacity Development: Please list capacity building sessions or workshops.			Survey participants 6 months after event -- how many people have used the skills they learned?
Projects or Working Groups: What are the most important projects that were started or improved during the conference?			Provide an update on projects that were started, or changes that were made as a result of work done at the conference.

Learning

Working with members of the Wikidata Working Group was a very rewarding learning experience in many ways, in particular, because it helped us to better understand the crucial work of the Wikicite, Wikidata and the wider Wiki communities.

The speakers were very passionate and engaged, which created a contagious curiosity among us as well. It was very rewarding to be able to dive into these frank discussions of not only the theory but also the complex practice of working to provide open access to knowledge. The highest level of professionalism and dedication were displayed by the Wikidata Working Group, despite their busy schedules, multiple time-zones and many responsibilities outside of volunteering with IFLA.

The project was also an important opportunity for learning. We encountered and overcame many unanticipated barriers around coordinating subtitling and translation. These ranged from the selection of transcription technology, the coordination of the different subtitle formats and limited access to video materials and subtitling platforms across regions to wider conceptual challenges about language itself. This represented an expansion of our own capacities, given that our past work has focused on text and live translation.

In order to deliver, we relied heavily on the skill and dedication of our volunteers, translators and language centers, as well as our core team, and so were able to push through and compile 36 separate sets of subtitles with only a short extension to our original deadline. The time and effort that went into making this a success goes far beyond what appears on any budget.

In the future, we would like to explore ways to harness the knowledge and generosity of the Wiki community with regards to translations so that we can continue to improve access across the many language groups that make up the global library field.

Financial documentation

This section describes the grant's use of funds

Budget table

Please list all project expenses in a table here, with descriptions. Review the instructions here. These expenses should be listed in the same format as the budget table in your approved submission so that anyone reading this report may be able to easily compare budgeted vs. actual expenses.

Summary of funding

Budget

	Description	Spendings	Allocated Grant
	Preparation of contents and identification of international speakers	0€
	Production of 6 videos	0€
	Transcriptions and proof-reading in English	1119,96€
	Translations, proof-reading and editing in Arabic, French, Spanish, Portuguese and Chinese	5900,02€
	Communication on social media, groups and mailing-lists	0€
	Speakers honorariums	750€
	IFLA's administrative fee	500€
Total		8269,98€	8270€