Grants talk:Programs/Wikimedia Community Fund/Rapid Fund/Wikimedia Edit-a-thon in Japan 2022-2023 Project (ID: 21896024)

Follow-up Questions

Hello @Araisyohei, thank you for putting in a grant application and for providing further clarifications. We are capturing the key questions and your responses here as well for learning and sharing with the wider community.

Note: The questions were posed by ESEAP Senior Programme Officer and responses were provided by Syohei Arai.

1) Could you provide your schedule of activities for your project?

Syohei Arai's response

The schedule of activity has been incorporated with the budget and metrics. More details can be found here

2) Could you provide more information on the team of Wikimedian who will be supporting you and a description of their roles?

Syohei Arai's response

Wikimedians who have supported us so far are not organized, but they live all over Japan. I have also been a Sysop of the Japanese Wikipedia myself.

The following people will support us from the planning to the implementation of the project. くれないの雨　のりまき　Ms. Sae Kitamura (User:さえぼー)　and Professor Hoshi Nakamata (Kagawa Junior College).

3) Your proposed project reaches out to a wide range of audiences across age demographics from high school/ university students to the general public. Could you share more about you/ your team's past experience in working with young people (i.e. high school and university students)? Here are youth safety policies / guidelines for reference for events with young people's participation. Could you have a look and let us know which ones you'll be able to adopt? Or if these are not applicable, please feel free to share local guidelines or measures you plan to take for our reference.

Syohei Arai's response

Regarding the programs in which young people have participated so far, the program held in Saitama Prefecture was co-sponsored by a public library and attended by high school students [1]. Since this one was co-sponsored by a high school, the teacher in charge of the program was in addition to Wikimedian to provide support. Besides this, a program was also held at a junior high school in Nagano Prefecture, and teachers supported the program as well.

[1] https://kumagaya.keizai.biz/headline/790/

Regarding the "Friendly space policy", it is in line with the policy, especially in the case of programs involving young people.

When teachers support the program, the policy is automatically adhered to due to the strict rules of the school.

When youth over 15 years of age are included in the program, we take steps to ensure that emergency contact information is available.

4) Could you share where your activities will be implemented and why you chose to work in these areas?

Syohei Arai's response

The reason why my activities are not limited to Tokyo, where I spend most of my time traveling, is that there are not many Wikimedians who actually do outreach activities.

In fact, there are not many Wikimedians who do outreach activities, but those who are able to cooperate with each other. We also place great importance on the relationships with the people involved in GLAM, and the aforementioned Associate Professor Kitamura and Professor Nakamata have relationships with many of them. We are entering this contest based on this point as well. JChen (WMF) (talk) 11:18, 24 June 2022 (UTC)

Useful reference for your grant application

In your application, you mentioned you needed support for:

Question 18: What tools would you use to measure each metric selected? Please refer to the guide for a list of tools. You can also write that you are not sure and need support.

The following links may be useful

• Link to the Programme and Events Dashboard - https://outreachdashboard.wmflabs.org
• Video tutorial (English): https://www.youtube.com/watch?v=4fLj6AVSrEo
• Tutorial document form (English): https://docs.google.com/document/d/16Wfp6qYuT2_8aEtHYtmWq5nvJHjY5JzD6fuKf012etk/edit
• Training tools: https://outreachdashboard.wmflabs.org/training

Thank you.

Regards, Jacqueline JChen (WMF) (talk) 11:22, 24 June 2022 (UTC)

Reviewed and Approved

Dear @Araisyohei

Thank you for your application. It has been a collective journey getting your application to the approval stage.

When your first grant was approved in July 2022, we understand your application received strong feedback from the community and you offered to circle back to adjust the grant.

Thank you for your commitment and efforts to improvement. After 6 more weeks of discussions, deliberations and adjustments, your revised application is formally approved.

With COVID-19, we also recognise that plans are very fluid and may change quickly. Your proposed plans are not meant to be foul-proof and can be adjusted. If you need support during implementation, please feel free to reach out to me.

Thank you and good luck.

Regards, Jacqueline JChen (WMF) (talk) 06:05, 8 September 2022 (UTC)

Next Steps - Implementation and Reporting

Hello @Araisyohei,

Happy New Year. Congratulations once again with your grant application and approval.

Let’s continue having regular conversations over the course of your grant implementation. Please let me know if you require support in any way or would like to share your experiences with a wider community through the Let's Connect Programme.

The reporting requirements for the grant can be found here and templates are available here. Timelines for reporting can be found in your grant agreement or on Fluxx. All reports are to be completed and submitted via Fluxx.

We thank you for your participation in the grant application process and hope to continue to journey with you as you embark on this project.

Regards, Jacqueline JChen (WMF) (talk) 03:05, 6 January 2023 (UTC)

Documenting change through your rapid fund

Thank you for being at the learning session in November 2022 and also your curiosity to capture the change that you are making through your rapid fund grant.

I was reflecting on your question and found some resources for your further reading:

• Reading Wikipedia in Classroom (Diff post): Within you will find materials on teacher training and introducing high school students to Wikipedia. If you are interested, you can also watch the space and sign up for the next train-the-trainer programme.
• Case study on how professors are teaching with Wikipedia: This one has practical examples from around the globe for students in Universities.
• Examples of planning, implementation and evaluation process for a full-fledged train the trainer wikipedia in classroom programme that takes place over 8 weeks.

When documenting learning (or change) for your project, you could consider:

• Documenting your teaching plan as a guest lecturer: Here are examples of lesson plans see page 51 and beyond.
• Documenting observations from the teacher (identify 3-4 questions - open ended): It could be reflections about your teaching content, methodology, delivery of content, student engagement.
• Surveying students (identifying 3-4 questions that can be filled in a few minutes through google survey or survey monkey): It could be in a scale format to determine their level of expectation, learning outcomes etc or in general what they liked/ disliked/ suggest to add or change in the next session/ whether they would like to attend another session to build on the introductory session.

Here's also a completed rapid fund grant (training and edit-a-thon in Fukuoka, Japan) and report from another movement organiser in Japan, which could be useful reference. See content at question 3, part 2 (main learning) and part 3 (metrics).

Hope these are useful.

Regards, Jacqueline JChen (WMF) (talk) 02:06, 16 January 2023 (UTC)

Thank you for sharing your post on Diff

Hello @Araisyohei,

Thank you for sharing your Diff post article that you have written recently about the recent edit-a-thons that you have hosted. It was really meaningful to hear directly from the participants and to know that there is enthusiasm to do more next time.

[1]https://diff.wikimedia.org/2023/01/15/first-consecutive-multi-school-collaborative-wikipedia-editathon-in-japan/

https://diff.wikimedia.org/2023/03/30/the-relationship-between-glocal-inquiry-learning-and-wikipedia-in-japanese-high-schools/

https://diff.wikimedia.org/2023/06/16/wikipedia-town-held-in-hokkaido-breaking-japans-northernmost-record/

I have also captured the Diff link in your rapid grant final report on Fluxx (see questions 3b).

Thank you.

Regards, Jacqueline JChen (WMF) (talk) 02:10, 16 January 2023 (UTC)