Grants talk:APG/Proposals/2012-2013 round1/Wikimedia Israel/Progress report form/Q1

Link to staff summary

We have published a staff summary of all 2012-2013 Round 1 Q1 reports here: FDC portal/Proposals/2012-2013 round1/Staff summary/Progress report form/Q1. We ask each entity to also review our general comments there. All the best, KLove (WMF) (talk) 00:01, 11 June 2013 (UTC)

Appreciation

Thank you for sharing this report; we are excited to learn about your progress. Congratulations on choosing a new board and chairperson and on your new website.

Congratulations, too, on the government’s recent decision to release images from government ministry websites under a free license and on your progress with GLAM activities!

Best, KLove (WMF) (talk) 00:01, 11 June 2013 (UTC)

Suggestions for future reports

• We are pleased so many of WMIL’s activities seem to be going well, but we strongly encourage WMIL to begin to share more about its lessons learned and what did not work. This is an important part of the FDC reporting process, and we ask all entities to share what is working and what is not so entities may learn from one another. In addition, we are interested in learning how your chapter adapts when reality doesn’t match what you had planned. If you have questions about how to answer the questions on the report, please don’t hesitate to contact us.
• Thank you for providing specific numbers around how many people are participating in your activities. In the future, please try to tie these metrics more closely to your objectives. For example, we see that you’ve reported three tours with 50 participants as part of WMIL’s Thousand Words Project, but the objectives of this project are to improve quality and increase participation on projects. These metrics don’t seem closely aligned with those objectives.

Thank you for improving future reports. Best, KLove (WMF) (talk) 00:01, 11 June 2013 (UTC)

Inconsistencies in the financial report

It was difficult to understand some aspects of WMIL’s approach to financial reporting:

• Table 3: There is a mistake in Table 3, which reports a different amount in NIS and in USD for Travel reimbursement. In order to understand spending, we have calculated that the amount reported for Travel reimbursement should be US$2,987 out of US$833 originally budgeted. Travel reimbursements now make up at least 14% of this quarter’s total spending.
• Expenses from 2012: WMIL has reported some expenses from 2012; we have excluded these expenses from consideration since they should not have been reported here.
• Reported budget: WMIL reports total budgeted expenses at US$89,622, while the total FDC allocation was for US$141,172. Please explain why WMIL’s reported budget is lower than the FDC allocation.

Thank you for clarifying, KLove (WMF) (talk) 00:01, 11 June 2013 (UTC)

Hi Katy, sorry for the late response.

• You right, there was a mistake and the amount should be US$2,987. It's indeed higher than we expected due (1) the fact many of the projects are in planning stage what demands many meetings and travels. (2) We changed our Travel reimbursement policy to support them more, meaning we are giving also reimbursement for fuel (in Israel public transportation is not so efficient...)
• We thought we should report them as we paid them this year. Because if not, at the end of the year you will probably wonder why there is different between the bank balance to the spending that we reported.
• We reported only about projects we spent on them money on Q1, we didn't understood we need to mention all the projects even if the spending were zero. We will correct that for the next report.

--Itzike (talk) 19:59, 25 June 2013 (UTC)

Thanks, Itzike, for this response! I look forward to reading more in future reports. Warmly, KLove (WMF) (talk) 23:44, 25 June 2013 (UTC)