Grants:Simple/Applications/WikiJournal User Group/2021/Midpoint report

Grant stage: {{{status}}}

Grantee: applicant

Amount granted: US$40,000

Funding period: 1 July 2021 – 31 December 2021

Midpoint report due: 15 October 2021

Final report due: Jan 31 2022 (YEAR + 30 days)

Application

Background

These two requests are required of first-time applicants. In future years, you can use reports to substitute for these requirements.

1. Link to one program story that showcases your organization's achievements in the past year.

   {{{programstoryapp}}}

2. Link to one learning story you have created or contributed to, that demonstrates how your organization documents and applies learning.

   {{{learningstoryapp}}}

Link to these documents only if you have them.

1. Link to your organization's staffing plan: Staffing plan 2021
2. Link to your annual plan: Annual plan 2021
3. Link to your strategic plan:

The WikiJournal User Group is in the process of potentially becoming a Sister Project within the Wikimedia Foundation, as a platform to host journal content as one of its strategic goals:

• On wiki application
• Submission letter

See also 3-year plan 2021-2024

Please add your global metrics to this sheet. Contact APG staff if you need access. {{{metricsapp}}}

Programs

Content contribution and community growth

Summary & Relevance

A core activity of the User Group is the publication of articles in the academic journal format. This includes original research and case studies, as well as review articles. Review articles include from-scratch contributions and material submitted across from other Wikimedia projects.

In these activities, accuracy and thorough auditing of information through a formal process is prioritised over number of separate articles. Each new article is therefore typically quite long and highly audited compared to the average new page on a Wikimedia project.

For organisational strategy, this ensures that increased contribution from authors (typically first-time-users) is matched by growth in editors with Wikimedia experience to shepherd them and organise robust peer review. Constant growth in peer-reviewed content raises the profile of the user group and helps reach additional key thresholds for recognition (e.g. PubMed Central indexing).

For movement strategy, this strengthens the WMF's reputation for caring about quality and pushing new models of knowledge equity.

Attraction of content contribution

Objectives

• Generate unique content from the academic and scholarly communities
• Generate high-quality content of use to Wikimedia projects
• Attract content input from contributors (usually one-off: authors and peer reviewers)
• Attract engagement from repeat interactors (usually ongoing/repeat: editors, members, followers, readers)

Program metrics and targets

• Number of content pages created and improved: 30
  • Of which, those having content integrated into WP: 15
• Number of new contributors (author role): 60
• Number of new contributors (reviewer role): 60
• Number of new contributors (editor role): 10
  • Of those, outside of N. America + Europe: 8
• All above metrics gathered via Wikidata
• Number of new members (mailing list subscribers): 100
• Number of new followers (soc. media): 100

Community support and administrative growth

There are number of essential and time-critical tasks that need to occur during article processing (e.g. DOI assignment, version-of record typesetting, data preparation, outside communications). Many of these are currently time consuming or fiddly, but ensuring consistent and reproducible handling is of high importance and ensures volunteer time isn't undermined by technical limitations.

For organisational strategy, this ensures a smooth and seamless experience, minimising unnecessary wait times for contributors. This will also build a reputation for timeliness which is particularly important for original research outputs.

For movement strategy, our metadata records on wikidata can act as templates for best practice in open metadata. The practice of writing scholarly articles directly online, and the building of technical tools to link front-end wiki drafting to a back-end editorial management interface has the potential to see wider uptake in the scholarly publishing community (especially academic societies, and journals in lower-middine income countries).

Objectives

• Smooth processing and technical handling
• Updated automation and technology
• Exemplar Wikidata records and monitoring

Program metrics and targets

• Technical tasks able to be fully performed by technical editor(s)
  • Recruitment of 1-6 people, corresponding to 1.0 FTE distributed among them.
  • Training (production of materials, and ability for existing tech editor(s) to train new)
• Have Wikidata store all WJ article-level metadata
• Have Wikidata sufficiently complete to autogenerate dashboard/reports on:
  • Countries of editors, authors and reviewers
  • Article processing times and stages (per-journal and per-editor?)
  • Content themes
• Back end editorial management integration of mediawiki↔wikidata↔OJS via APIs

Outreach, awareness and partnerships

The WikiJournal User Group needs to be highly visible outside of the Wikimedia community, since a key aim is to build bridges with international expert communities. It additionally needs to both learn from and share with the Wikimedia community, given its unique capabilities and perspectives.

For organisational strategy, continuously reaching additional potential participants is particularly important, as we rely on a large proportion of first time (and often one-off) Wikimedia contribution from people in author and peer reviewer roles.

For movement strategy, this forwards our shared goals in raising engagement amongst expert contributor communities, which are highly valuable to engage and brining into the movement.

Objectives

• Awareness within the Wikimedia movement of group's activities
• Awareness outside of Wikimedia movement of group's activities

Program metrics and targets

• For non-wikimedia expert communities
  • Presentation at conferences, symposia,
  • Indexing inclusion
  • Professional memberships
• Wikimedia affiliate connections (user groups, chapters and thematics orgs), either:
  • have member of affiliate attend a WJ meeting
  • have WJ member attend affiliate meeting
  • Coverage of all affiliates: 50%
• Wikimedia events, ensure presentation(s) at:
  • Wikidata con
  • Wikicite
  • Wikimania

Organization and Staff

WikiJournal User Group consists of an editorial board for each journal (32 people for WikiJournal of Science, 25 people for WikiJournal of Humanities and 17 people for WikiJournal of Medicine). Overall administrative tasks are handled by an administrative board (10 people). Technical editors have the responsibility of many repetitive tasks including additional processing and indexing of articles that are accepted.

Further information: Wikiversity:WikiJournal User Group/Editors

Budget and resource plan

Link to a detailed budget (that also includes a plan for raising the resources you need).

• Budget plan 2021

Midpoint report

This is a brief report on the grantee's progress during the midpoint reporting period: {{{reportingperiodmid}}}.

Program story

Please link to one program story that showcases your organization's achievements during the reporting period.

{{{programstorymid}}}

Progress

Please add text or a link to a page with details on your program progress. This should including reporting against each of the SMART objectives form your proposal.

{{{progress}}}

Spending

Please report your organization's total spending during the reporting period, or link to a financial document showing your total spending.

Grant funds at beginning of grant period:

• $ 1 959.27 remaining from previous Rapid Grant (see Grants:Project/Rapid/WikiJournal 2021 (Jan-June)/Report)
• $ 40 000,00 Simple Grant (see Application)

Grant money spent until midpoint:

• $270.00 lawyer consultation fee
• $17 448.75 in coverage from Hudson Insurance Group (Management Liability (D&O & EPL) Package, Miscellaneous E&O (Errors and Omissions) and Cyber.

$30.00 Wells Fargo wire transfer fee

Remaining funds

• $24 210.52

We are expecting to be able to use the staffing category of the budget plan once hiring of technical editors is finalized.