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Grants:Project/Rapid/Wikimedia Ghana User Group/Art+Feminism 2019/Report

< Grants:Project | Rapid | Wikimedia Ghana User Group/Art+Feminism 2019
Report accepted
This report for a Rapid Grant approved in FY 2018-19 has been reviewed and accepted by the Wikimedia Foundation.


Goals

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Did you meet your goals? Are you happy with how the project went?


Yes.

Outcome

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Please report on your original project targets.


Target outcome Achieved outcome Explanation
5 events 7 events Requests came from community members to bring workshops to 2 additional cities Tamale and Koforidua and we obliged. In all, we had:
40 participants 72 participants We had 7 instead of 5 events. It's worth mentioning that we had 90 attendances for the 7 events. Some of the 72 attendees were repeat attendees which add up to the 90.
20 new editors 63 new editors Though we exceeded our expectations, 11 out of the 52 according to the dashboard didn't edit. Reported reasons include arriving late at events and having problems with their accounts.
100 articles created or improved 148 articles edited and 13 out of that were created during the events]]. For the 148 edited, 30 of those articles were edited more than once mostly at different events. That said, it'll be more accurate to put the unique number of articles edited at 120 though the dashboard says 148.


Learning

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Projects do not always go according to plan. Sharing what you learned can help you and others plan similar projects in the future. Help the movement learn from your experience by answering the following questions:

  • What worked well?

Partnerships

Partnering with Developer's In Vogue, a group of women in technology. One event in Accra was dedicated to them. The 'special' event held for them, made them more comfortable they said.

  • What did not work so well?

Timelines

Event timelines didn't go as expected. We had to add April as well. But it's nothing worrisome for us. It happens.

The 4 hours duration set aside for the event also dragged to 6 hours often. It's not too much of a problem once participants have snacks and want to keep working.


Volunteers Coordination

In as much as the Rapid Grants team assume all the time that the key job of coordinating events under this grant scheme should be unpaid doesn't change the reality of how difficult it is for project leaders. Volunteers should be compensated somehow.


Reporting tools limitations

The Outreach Dashboard has been a real blessing in helping us measure some aspect of our impact but we wish it'll delve a bit deeper. The bigger and detailed projects get, the more we realize this. We are willing to engage the tools team to share what we know on how best we can measure more effectively. I think Grants should work more with this tool to measure impact.


  • What would you do differently next time?

The group will start considering Annual Grants where we can actually hire staff to coordinate projects like this.

Finances

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Grant funds spent

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Please describe how much grant money you spent for approved expenses, and tell us what you spent it on.

The budget in GHS was 5,897.16 and budget in USD was 1136 with an exchange rate of USD 1 = GHS 5.19.

We spent as follows:

Resources

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Item Budgeted $ Spent $ Explanation
Data 104 167.63 Additional events required more data
Graphic design 97 0.00 Hiring took forever. It was a drain. We went without it.
Food & drink 500 636.5 Additional events required more food
Transport for volunteers & facilitators 229 156.41
Phone calls 29 28.9
Venue 77 98.26 Unexpected requests to pay for rent came from venues we initially had access to for free
Miscellaneous 100 47.2
1136 1134.9


$1134.9 x 5.19 = GHS 5,885.46

Remaining funds

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Do you have any remaining grant funds?

$11.54 / GHS 59

Remaining funds have been used or will be used for other approved mission-aligned activities. This use has been requested in writing and approved by WMF.

Anything else

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Anything else you want to share about your project?

Yes. The team of facilitators and volunteers who will be mentioned in receipts include:


Kumasi

User:NoahAlorwu

User:Goddyliz

User:jaward


Tamale

User:jaward


Accra

User:sandiooses

User: Owula kpakpo

User:Enock4seth

User:Robertjamal12


Koforidua

User:Robertjamal12


Project lead

User:sandiooses

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