Grants:Project/Rapid/UG GR/Wiki Loves Earth in Greece 2021/Report

Report accepted

This report for a Rapid Grant approved in FY 2020-21 has been reviewed and accepted by the Wikimedia Foundation.

• To read the approved grant submission describing the plan for this project, please visit Grants:Project/Rapid/UG GR/Wiki Loves Earth in Greece 2021.
• You may still comment on this report on its discussion page, or visit the discussion page to read the discussion about this report.
• You are welcome to Email rapidgrants at wikimedia dot org at any time if you have questions or concerns about this report.

Goals

Did you meet your goals? Are you happy with how the project went?

Stymfalia Lake, Korinthia, Greece by Nojos88,
2nd place in WLE Greece 2021
3rd place in WLE International (landscapes)

Some of the project's goals were succeded. This also includes improving the quality of the already existing articles related to the pictures. Also many areas in Greece were covered for first time with photos from the competition and we raised awareness of free licences among photographers in Greece (at least for those who participated) and recruited some of them as new contributors to Wikimedia Commons. We also increased local media coverage about Wikimedia projects through national news outlets. We raised even more coverage when the photo which winned the 1st place in WLM Greece then got the 3rd place in the landscape category in the international WLE.

On the other side, most of our quantitative goals were not met. We encountered significant drop in participation and submitted photos, and this is something that we will promptly examine further.

From the organizational side, the project run ok, although we encountered some burnout.

Outcome

Target outcome	Achieved outcome	Explanation
Number of participants: 200	137
Number of photos uploaded: 2500	920 photos
Number of new users: 180	117 (85%)
4 months after the contest, 125 or 5% of photos are used on wiki projects	113 (12%)
4 months after the contest, 20 of uploaded photos are categorized as valued, quality or featured	3 categorized as quality

Learning

Projects do not always go according to plan. Sharing what you learned can help you and others plan similar projects in the future. Help the movement learn from your experience by answering the following questions:

• What worked well?
  • Jury process worked great.
• What did not work so well?
  • Participation was low. We need to research the reasons for this.
• What would you do differently next time?
  • Keep the schedule
  • Advertise more (?)
  • Increase of prizes (?)

Finances

Grant funds spent

Please describe how much grant money you spent for approved expenses, and tell us what you spent it on.

Number	Category	Item description	Unit	Number of units	Actual cost per unit	Actual total	Budgeted total	Currency	Notes
1	Prizes	1st award	item	1.00	400.00	400.00	900.00	EUR	e-gift cards
2	Prizes	2nd award	item	1.00	300.00	300.00
3	Prizes	3rd award	item	1.00	200.00	200.00
4	Prizes	1st award for the illustration marathon	item	1.00	30.18	30.18	60.00	EUR	via bank transfer
5	Prizes	2nd award for the illustration marathon	item	1.00	24.29	24.29
6	Posters	posters of the awarded photographs send to winners and duplicates archived for future exhibition	item	20.00	10.23	204.60	250.00	EUR	printing costs
7	Certificates	Certificates for the awarded photographs and jury members	item	20	-	-	20.00	EUR	Certificates with the names of the awarded photographers. They were sent via email as result of the Covid-19 pandemic
8	Fees, comissions etc	Bank commission for bank transfer for 1st award for the illustration marathon	bank commission	1.00	2.35	2.35	20.00	EUR	bank commissions
9	Mailing	For awards and thank you certicates	n/a	-	-	19.00	50.00	EUR	for posters mailed to the winners
10	Incidentals	cylinder packages for posters	item	5	1.90	9.48	50.00	EUR	for posters send via postal service to winner

Total 1,189.90 EUR

Remaining funds

Our remaining funds are 210.10 EUR.

Remaining funds are retained by the grantee with WMF's permission until after the report review has been completed and report has been accepted, at which time the WMF program officer will also provide instructions regarding the grantee's reallocation or return of the unspent grant funds.