Grants:Project/Rapid/Silva.1994/Wiki-Weekend-Tirana-2017/Report

Report accepted

This report for a Rapid Grant approved in FY 2017-18 has been reviewed and accepted by the Wikimedia Foundation.

To read the approved grant submission describing the plan for this project, please visit Grants:Project/Rapid/Silva.1994/Wiki-Weekend-Tirana-2017.
You may still comment on this report on its discussion page, or visit the discussion page to read the discussion about this report.
You are welcome to Email rapidgrants at wikimedia dot org at any time if you have questions or concerns about this report.

Goals

Did you meet your goals? Are you happy with how the project went? Our goals for this event were:

Socializing of SQ Wikipedia contributors through the yearly meeting of the community; - There were tens of participants in Wiki Weekend 2017 most of which were new contributors of the project. We were happy to see that they were very willing and curious to learn, and very collaborative with each other. Especially during the workshop sessions they would also seat and work together to reach the tasks their tasks. Also during the meetups and discussions we could see that people were very friendly with each other and looking towards our other events, some also offered to help organizing them.
Recruit more Wikidata editors through workshops (first day); - One of out main focus of the event was to put more efforts on Wikidata and get people to better understand this project. We believe we did a good job for people who were getting started and hopefully we will have more workshops related to wikidata also in the future. What we think that maybe we could have done better was to have also a session for experienced wikidata contributors since most of the sessions were only for beginners.

Recruit new editors for SQ Wikipedia; - since most of the participants were from Albania and also new to wikipedia this helped us reach our goal. We had sessions who would teach them how to create a new articles, what they should consider when doing so, shared some tips etc.

Establish a strategy for the next years activities (planning for Wiki Loves Monuments 2018, Hack4Herritage etc) through the meetups of the second day. - we had two successful meetups during the days were we gathered and planned our next steps. We were happy to see that more people were willing to join us to plan the next activities. We shared with them our efforts to establish Albanina Community User Group Albania and the focus of the group. The next steps will be to have more local events at the Open Labs Hackerspace so people can have a place to seat and work together, and share what they have learned and worked on after being part of Wiki Weekend 2017 and afertward we will gather to organize the next big events.

Outcome

Please report on your original project targets.

Target outcome	Achieved outcome	Explanation
Number of total participants: 60	Number of total participants: 45	We were expecting 60-70 participants for the event. There were 45 people in total who joined us despite the rainy days. For us it was easy to manage the event and groups during the workshops with this number of people.
Number of articles created or improved: 150	Number of articles created or improved: 160	many talks and workshops were dedicated to teaching people the basics of creating and improving articles in Wikipedia. This helped us reach our goal and have people making their first contributions. They learned a lot
Number of photos from Wiki Loves Monuments competition to be used on SQ Wikipedia articles: 50	Number of photos from Wiki Loves Monuments competition to be used on SQ Wikipedia articles: 50	We managed to reach our goal of adding photos from the Wiki Loves Monuments competition in the SQ Wikipedia articles. Our attendees found this kind of workshops easy and fun as well.
Number of articles with geoinformation added: 50	Number of articles with geoinformation added: 100	We managed to reach our goal and add geoinformation to more then 100 articles during the event. It was very easy for the participants to understand the process adding geoinformation data and they quickly started editing based on the information we provided during the workshops.
Number of Wikidata enthusiasts: 10 (at least)	Number of Wikidata enthusiasts: 10	There were many people who joined the event who were interested in the wikidata project. More then 10 people expressed interest in the project and offered to help planning the next activited related to wikidata.

Learning

Projects do not always go according to plan. Sharing what you learned can help you and others plan similar projects in the future. Help the movement learn from your experience by answering the following questions:

What worked well?

We were really productive in terms of creating and improving new articles, especially during the second day and reached our goals.

What did not work so well?

We needed more time on Wikidata workshop and we needed to allocate more time on this workshop.

What would you do differently next time?

It seems that having a smaller, but dedicated group of editors is more productive.

Finances

Grant funds spent

Please describe how much grant money you spent for approved expenses, and tell us what you spent it on.

Total amount: 149,760.81 ALL Total amount (EUR): 1,137 EUR

Here you can find the detailed costs of the event:

Venue renting for 3 days (main conference and reception): 38,421.01 ALL
Documentation (professional photos and editing): 28,317.50 ALL
Design for visual ID of the event, posters, banners etc: 11,880.00 ALL
Printings for promo materials (roll up banners, posters, lanyards, stickers): 10,050.00 ALL
Catering (two days of the event and reception event): 16,810.00 ALL
Administration (finance officer & bank transactions costs): 13.568,40 ALL
Transportation costs(bus + taxi): 14,694.4 ALL
Accommodation (Hostel): 16,020.00 ALL

Remaining funds

Do you have any remaining grant funds?

We will receive the amount afterwards.

Anything else

Anything else you want to share about your project?
Some participants expressed their desire to continue contributing on certain fields, such as the monuments of culture and LGBT edit-a-thons. Having said this, we are planning other events in the upcoming months.