Grants:Project/Rapid/MarvinBikolano/Wikipedia Pages Wanting Photos in the Philippines/Report

Report accepted

This report for a Rapid Grant approved in FY 2017-18 has been reviewed and accepted by the Wikimedia Foundation.

To read the approved grant submission describing the plan for this project, please visit Grants:Project/Rapid/MarvinBikolano/Wikipedia Pages Wanting Photos in the Philippines.
You may still comment on this report on its discussion page, or visit the discussion page to read the discussion about this report.
You are welcome to Email rapidgrants at wikimedia dot org at any time if you have questions or concerns about this report.

Goals

Did you meet your goals? Are you happy with how the project went?

Yes, I am happy that most of our goals were met. As a small group and a new organizer of one of the Wikimedia projects, I am confident that we improved the local Wikipedia articles in different languages, recruit and train new editors, and use various photos from commons. I am overwhelmed with the support given by the participants and experienced Wikipedians in making the project successful.

Outcome

Please report on your original project targets. Please be sure to review and provide metrics required for Rapid Grants.

Target outcome	Achieved outcome	Explanation
100 participants	29 online participants, 12 student council, and 15 offline participants	A total of 56 participants were engaged in the implementation of the project.
500 articles improved	1234 articles were improved	The accomplishment exceeds the target number of articles improved.
2000 photos used on Wikipedia pages	2390 photos were used	There are 2,390 images from commons used in local Wikipedia articles.
20 new editors/individuals	23 new editors	Out of 29 online participants, 23 of them are new editors.

Learning

Projects do not always go according to plan. Sharing what you learned can help you and others plan similar projects in the future. Help the movement learn from your experience by answering the following questions:

What worked well?

The CBSUA shared their resources, specifically personal computers, laptops, and venue, during the edit-a-thon sessions of participants from the university. This is a big help to new editors without their personal gadgets used in editing.

Collaboration with other experienced Wikipedians helps a lot in meeting the target number of edits. An invitation to talk page of the Bicol Wikipedia was posted (see invitation re: Imbitasyon sa pagpartisipar sa Wikipedia Pages Wanting Photos in the Philippines 2021 at https://bcl.wikipedia.org/wiki/Olay_sa_Wikipedia:Portal_kan_Komunidad).

Promotion through various social media platforms reached thousand of individuals and reactions. It is a good platform to promote the project and an easy tool to document the progress of the project. In total, the WPWPPH promotion has 37,771 persons reached and 2.7K reactions with 68 shares. (see Facebook page: https://web.facebook.com/WPWPcampaignPH).

What did not work so well?

Partnership with the student council of the Central Bicol State University of Agriculture did not work so well. We have an initial talk with the student council, but because they are busy with the enrolment for the opening of the semester, they do not have time to disseminate the information about the project. Also, the term of the student council ended in July which was one of the reasons why they could no longer do their part in the project.

What would you do differently next time?

Identification of possible risks and problems in the project implementation will be done before the conduct of activities to ensure the smooth flow of the project. Intensification of online and offline promotion should also be done through collaboration and partnership with the local organizations.

Finances

Grant funds spent

Please describe how much grant money you spent for approved expenses, and tell us what you spent it on.

Project budget table

No.	Item	Total (PHP)	Total (USD)	Total Expenditure (PHP)	Notes

1	WPWP promotion	PHP 5,000	USD 104.65	Php 5,000	This was used to promote the project in various online platforms.
2	Streamyard subscription	PHP 5,592.37	USD 117	Php 0	Streamyard subscription was not also purchased because it was arranged by the team to be a counterpart of the CBSUA, but due to the unavailability of the students who are expected to join in the online tutorial session, it was not utilized.
3	Communication	PHP 2,000	USD 41.86	Php 2,010	It covers cellphone load and data use for communication and online meetings.
4	Edit-a-thon	PHP 10,000	USD 209.29	Php 5,595	The budget utilization is low because CBSUA shared their internet connection, laptop and PC, and venue in some of edit-a-thon sessions.
5	Food for organizing team during Edit-a-thon	PHP 10,000	USD 209.29	Php 11,939.65	Food was used during edit-a-thon and meetings.
6	Hoody customized	PHP 10,000	USD 209.29	Php 9,796.5	There were 13 customized hoodies purchased. This was given to the 3 team members and 10 participants with the most numbers of edits.
7	Wikipedia pens	PHP 9,000	USD 188.36	Php 8,746.02	Wikimedia pens were purchased at the Wikipedia Store. The pens cost USD 140.00 and the shipping fee is USD 30.00.
8	Participants' certificates	PHP 3,000	USD 62.78	Php 2,901	This was used to purchase certificate papers, frame, and printing of certificates for participants and coordinating partners.
9	Courier	PHP 5,000	USD 104.65	Php 500	This was not utilized yet since most of the participants are from nearby areas. They received the souvenir items and certificates by sending them personally.
10	Contingency	PHP 8,800	USD 181.18	Php 8,847.96	This was used in unexpected expenses, meal coupons for organizing team and volunteers; other unforeseen expenses
TOTAL FUND RECEIVED: PHP 68,392.37 (USD 1,431.35) TOTAL EXPENSES: PHP 55,336.13 REMAINING FUND: PHP 13,056.24

Remaining funds

Do you have any remaining grant funds?

Yes, there was Php 13,056.24 remaining on the requested fund. Some of the items were not used yet such as courier because most of the souvenir items/tokens for the participants were distributed personally. Streamyard subscription was not also purchased because it was arranged by the team to be a counterpart of the CBSUA, but due to the unavailability of the students who are expected to join in the online tutorial session, it was also not utilized. Internet or data connection which is supposed to be used as support for the volunteers in Edit-a-thon was not completely utilized because CBSUA offered their facilities (particularly laptops/computers, venue, and internet) during office hours.

Remaining funds are due to WMF. The grantee should return these funds to WMF by bank transfer. Contact grantsadmin at wikimedia dot org to let WMF know to expect the funds. Instructions for returning funds to WMF are at Grants:Return unused funds to WMF.

Anything else

Anything else you want to share about your project?

It would be better if there is a system that identifies the local Wikipedia article with no photos so that it will be easier for new editors and Wikipedians to identify which article needs to be improved by adding related photos.

The project was also promoted in the local radio station in the Philippines that reach local listeners and online viewers through FB live (please see: https://www.facebook.com/rmndwnxnaga1611/videos/3027676110885092 at 1:04:40)

Here is the WPWPPH hashtag tracking tool link: https://hashtags.wmflabs.org/?query=WPWPPH

Gallery

WPWP in the Philippines 2021 Local Organizers
WPWPPH Team 2021
Souvinir Hoody Jacket for WPWPPH 2021 participants
WPWPPH 2021 Hoody
Teachers, and staff from Central Bicol State University of Agriculture attendance during the WPWPPH Tutorial session 2021
WPWP in the Philippines Tutorial with the local organizers 2021
Teachers from CBSUA taught how to create a Wikipedia account during the WPWPPH 2021 Tutorial session
Marvin Molin, the local project leader assisted the teachers and staff from CBSUA during the WPWPPH 2021 tutorial.
Ms. Diane Dindy Orit and Ms. Wenielyn G. Nilo during the edit-a-thon of WPWPPH2021
Edit-a-thon session during the WPWP in the Philippines
Ms. Wenielyn Nilo, an instructor from CBSUA, participates in the tutorial session of WPWPPH 2021
Emelyn Mae Cernitchez, staff of Extension Division of CBSUA, participates during the edit-a-thon session of WPWPPH
Marvin Molin, the local organizer, assists one of the participants during the tutorial session of WPWP in the Philippines 2021
Marvin Molin, assists one of the participants during the tutorial session of WPWP in the Philippines 2021