Grants:Project/Rapid/LUCG Wikimedia Community/Quarter Schedule/Report

Report accepted

This report for a Rapid Grant approved in FY 2022-23 has been reviewed and accepted by the Wikimedia Foundation.

• To read the approved grant submission describing the plan for this project, please visit Grants:Project/Rapid/LUCG Wikimedia Community/Quarter Schedule.
• You may still comment on this report on its discussion page, or visit the discussion page to read the discussion about this report.
• You are welcome to Email rapidgrants at wikimedia dot org at any time if you have questions or concerns about this report.

Goals

Did you meet your goals? Are you happy with how the project went?

The goals set for this project were met and exceeded in terms of the number of participants, new editors, and article/item improved/created.

Participants were trained on the following

• Creating articles on Wikipedia
• Improving Articles on Wikipedia
• Creating new items on Wikidata
• Improving Items on Wikidata

Outcome

Please report on your original project targets. Please be sure to review and provide metrics required for Rapid Grants.

Target outcome	Achieved outcome	Explanation
Number of participants: 160	200	We had 40 participants at each offline event and 40 at our online events
Number of new editors: 30	50	Although students now look forward to every event we organize, we decided to focus on maintaining the first 40 editors at the first event then recruit few afterwards. We recruited extra 10 editors after making that decision.
Number of articles created/improved: 300	300	196 articles was created/improved on Wikipedia while 104 items were created/improved on Wikidata
Wikimedia Commons upload:0	27	No target was set for this project

Learning

LUCG WIKIMEDIA EVENT10

LUCG WIKIMEDIA EVENT22

Projects do not always go according to plan. Sharing what you learned can help you and others plan similar projects in the future. Help the movement learn from your experience by answering the following questions:

• What worked well?

1. We retained our one-on-one communication strategy to invite participants to the workshop and it worked out well
2. The school administration helped by providing the participants with desktop computers
3. Participants received T-shirts, Mugs, and Stickers
4. We set up a three-man mentorship group that really assisted those who were referred to us by the participants
5. We made arrangements for a light breakfast so the participants didn't have to worry about that and showed up early to the workshop.
6. We created a curation page on Google docs with few references so that participants will find it easy to create articles
7. We were able to know the interest of a few participants as the curation enveloped around different topics/individuals
8. We adopted a one on one mentorship approach which helped us assist most mentees with their complaints

• What did not work so well?

1. We had to cancel our virtual meetings after our community engagement meeting where we reflect over our previous activities and listen to our community members' concern. Most members raised their concern on the speculated time for the virtual meetings but we couldn't agree on a time that works for majority, hence the cancellation.
2. The participants were not happy about the project timeline. They believe that it should've lasted longer than it did.

• What would you do differently next time?

1. We will embark on log-term projects
2. We will also focus on already existing articles for new editors to ease their understanding
3. We will include contests in our activities

Finances

Grant funds spent

Please describe how much grant money you spent for approved expenses, and tell us what you spent it on.

Item	What was budgeted (Ghc)	What was spent (Ghc)	Explanation
Venue space	2400	2400	N/A
Projector	1600	0	A volunteer lend us theirs for the whole project and has been returned to them after the project completion
Internet routers	2991	2991	We purchased three routers. One was paid for, and two others were rented out by colleagues
Internet Data	4000	4150
Refreshment (Light Breakfast + Lunch)	9000	9597	We had more participants than expected
Water	800	823
Mugs	400	540
T-Shirts	600	710
Stickers	250	250
Printing	720	812
Banner	200	200
Data Allowance	2400	600	We gave participants data allowance to cover their data cost for the virtual meetings
Team Members Allowances	8000	8000
Project Coordinator	4800	4800
Total	34,861	34,861

Remaining funds

Do you have any remaining grant funds?

No

Anything else

Anything else you want to share about your project?

1. Outreach Dashboard
2. Wikimedia Commons uploads