Grants:Project/Rapid/LUCG Wikimedia Community/LUCG First Edit-a-thon/Report

Report accepted

This report for a Rapid Grant approved in FY 2021-22 has been reviewed and accepted by the Wikimedia Foundation.

• To read the approved grant submission describing the plan for this project, please visit Grants:Project/Rapid/LUCG Wikimedia Community/LUCG First Edit-a-thon.
• You may still comment on this report on its discussion page, or visit the discussion page to read the discussion about this report.
• You are welcome to Email rapidgrants at wikimedia dot org at any time if you have questions or concerns about this report.

Goals

Did you meet your goals? Are you happy with how the project went?

The goals set for this project were met and exceeded in terms of the number of participants, new editors, and article/item improved/created.

Participants were trained on the following

• Creating articles on Wikipedia
• Improving Articles on Wikipedia
• Creating new items on Wikidata
• Improving Items on Wikidata

Outcome

Please report on your original project targets. Please be sure to review and provide metrics required for Rapid Grants.

Target outcome	Achieved outcome	Explanation
Number of participants: 25	53	37 participants were present at the event and 16 others came through reports from other participants and individual mentorship
Number of new editors: 20	48	It was a really hyped event on the LUCG campus
Number of articles created/improved: 40	53	33 articles was created/improved on Wikipedia while 20 items were improved o Wikidata
Wikimedia Commons upload:0	27	No target was set for this project

Learning

LUCG WIKIPEDIA EDIT-A-THON 8

Projects do not always go according to plan. Sharing what you learned can help you and others plan similar projects in the future. Help the movement learn from your experience by answering the following questions:

• What worked well?

1. We adopted a one on one communication strategy to invite participants to the workshop and it worked out well
2. The school administration helped by providing the participants with desktop computers
3. Participants received T-shirts, Mugs, and Stickers
4. We set up a three-man mentorship group that really assisted those who were referred to us by the participants
5. We made arrangements for a light breakfast so the participants didn't have to worry about that and showed up early to the workshop.
6. We created a curation page on Google docs with few references so that participants will find it easy to create articles
7. We were able to know the interest of a few participants as the curation enveloped around different topics/individuals
8. We adopted a one on one mentorship approach which helped us assist most mentees with their complaints
9. Even though the date of the event had changed due to the fund's delay, the turnout was still commendable

• What did not work so well?

1. On getting to the event, we noticed that the internet connection was poor and we only had one router available. We then decided to rent two more but still wasn't good enough. It really affected the contribution of the participants and also reduced the morale of editing.
2. The internet connection was really poor and that affected participants' contributions

• What would you do differently next time?

1. We will definitely find a better means to resolve the internet issue with the school and network providers
2. We will focus more on articles that are of interest to the participants
3. We will also focus on already existing articles for new editors to ease their understanding

Finances

Grant funds spent

Please describe how much grant money you spent for approved expenses, and tell us what you spent it on.

Item	What was budgeted (Ghc)	What was spent (Ghc)	Explanation
Venue space	600	600	N/A
Projector	400	400	We rented a projector to ease our productivity at the event
Internet routers	500	500	We rented three routers. One was paid for, and two others were rented out by colleagues
Internet Data	240	320	There wasn't data on the two extra routers, so we subscribed on them
Power extension socket	350	350	We bought 5 power extension sockets
Refreshment (Light Breakfast + Lunch)	1500	1830	We had more participants than expected
Water	75	145
Mugs	200	200
T-Shirts	600	600
Stickers	150	150
Printing	60	60
Transportation for items	180	300
Banner	100	100
Transportation for event facilitators	300	300
Transportation for event participants	700	700
Miscellaneous	600	600	All additional expenses on refreshment, water and Transportation were taken from it
Total	6555	6555

Remaining funds

Do you have any remaining grant funds?

No

Anything else

Anything else you want to share about your project?

1. Outreach Dashboard
2. Wikimedia Commons uploads
3. University's post on the event