Grants:Project/Rapid/Jeannette/Wiki Loves Folklore 2021 in Rwanda/Report

Report accepted

This report for a Rapid Grant approved in FY 2020-21 has been reviewed and accepted by the Wikimedia Foundation.

To read the approved grant submission describing the plan for this project, please visit Grants:Project/Rapid/Jeannette/Wiki Loves Folklore 2021 in Rwanda.
You may still comment on this report on its discussion page, or visit the discussion page to read the discussion about this report.
You are welcome to Email rapidgrants at wikimedia dot org at any time if you have questions or concerns about this report.

Goals

Did you meet your goals? Are you happy with how the project went? We have been able to meet our main goals which was to engage our community and create awareness on the folklores and culture in Rwanda

1. Recruit new editors : We have been able to recruit new editors throughout the process of hunting the folklore photos

2. Increase skills for existing editors: We have been able to increase the skills of existing editors and they gained experience in the project we were learning especially in researching on the original stories from the communities around the folkloric festivals in Rwanda

3. Add or improve content on folklores in Rwanda: We have been able to document different folkloric cultural and instruments across the country

Outcome

Please report on your original project targets. Please be sure to review and provide metrics required for Rapid Grants.

Target outcome	Achieved outcome	Explanation
Organizing 2 events	Organized 2 online workshops	We successfully organized the project introductory online workshop and another at the closing ceremony
300 photos	294 photos were uploaded	We were able to achieve 98% of our target number.
10 videos	8 videos	because of abrupt covid 19 pandemic and sudden changes were experienced and these included no cultural events
1 Edit-a-thon workshop organized	1 Edit-a-thon workshop organized	We have successfully organized the workshop with respect to COVID-19 regulations

Learning

Projects do not always go according to plan. Sharing what you learned can help you and others plan similar projects in the future. Help the movement learn from your experience by answering the following questions:

What worked well?

We have successfully been able to engage new participants and the photo hunting was challenging but we managed during COVID 19 pandemic challenges as no festival organized yet.

What did not work so well?

The organization of online workshops was successful but we have not been able to collaborate with the institutions in charge of folklore promotion due their engagements in other ongoing activities.

What would you do differently next time?

We will make sure there is a strong awareness not only in new editors but also among the whole Wikimedia Rwanda community in order to get more information on folklore in Rwanda

Finances

Grant funds spent

Please describe how much grant money you spent for approved expenses, and tell us what you spent it on.

	Item	Quantity	Rate (RWF)	Total (RWF)	Explanation
	Communication outreach
	Bus station radio advertisement	1	80,000	80,000	We used this cover the promotion on the bus station radio to have access on the large number of people.
	Posters	9	2,000	18,000	This covered the promotion and the posters were hanged in different places.
	Individual media upload	20	4,925	98,500	This covered the internet cost to be able to upload the collected media files.
	Online workshops
	Launch	30	9,850	295,500	This covered the internet cost for the participants to be able to participate in the WLF launch ceremony.
	Closing	30	9,850	295,500	This covered the internet cost for the participants to be able to attend the WLF awarding ceremony.
	Media (photos, video) hunt	2	150,000	300,000	This cost was to used to cover the 2 cars hire for photos and videos hunt related to the WLF theme.
	Camera hire	5	29,550	147,750	The camera costs was incurred to enable participants who could not have access to the cameras to ease the phots, videos shoot.
	Certificates	3	3,000	90,000	This cost covered the design and printing costs and to appreciate & recognize everyone who have participated in Wiki Loves Folklore project.
	Prizes	1	344,750	344,750	Voucher awards were given to the top 3 in terms of as follows:(1st),200$(2nd),100$, and the (3rd)50$.
	Jury gifts	1	98,500	98,500	Voucher gifts have been given to the judges in form of appreciations to have supported to select the winners.
Total: RWF 1,768,500

Remaining funds

Do you have any remaining grant funds?

No, there was no remaining funds. Instead we are demanding $70 to be topped up as we received less amount ($85 less) to the originally approved budget.

Anything else

Anything else you want to share about your project?