Grants:Project/Rapid/Camelia.boban/Wikipedia20/Report

Report accepted

This report for a Rapid Grant approved in FY 2020-21 has been reviewed and accepted by the Wikimedia Foundation.

To read the approved grant submission describing the plan for this project, please visit Grants:Project/Rapid/Camelia.boban/Wikipedia20.
You may still comment on this report on its discussion page, or visit the discussion page to read the discussion about this report.
You are welcome to Email rapidgrants at wikimedia dot org at any time if you have questions or concerns about this report.

Goals

Did you meet your goals? Are you happy with how the project went?

Jury meeting on January 22th

Filastrocca wikipediana

la matassa si dipana
delle voci il lungo filo
che del Mondo fanno il giro
avvolgendo l'Orbe intero
di saperi a costo zero.

Questa lunga successione
l'han tessuta con passione
per vent'anni quegli utenti
che per caso - che altrimenti? -
han pigiato un bel mattino
quel fantastico tastino
che su Wiki in alto a destra
dice Modifica... e poi resta.
--Beatrice (msg), 23:50, 14 gen 2021

Absolutely yes. Not only me, but all the users and the jury expressed their happiness of having participated. Aware that we weren't giving the Pulitzer and the moment was for celebration and fun, the jury still evaluated the texts rigorously towards the theme and with respect for the participants. Even when they didn't win, the poems with nerdy appeal or those with rap rhythms were noticed and apreciated.

Outcome

Please report on your original project targets. Please be sure to review and provide metrics required for Rapid Grants.

Target outcome	Achieved outcome	Explanation
Number of total participants	27	Some of the participants, turned on WIkipedia after years
Number of new participants	14	Some of the new editors continued on the current edit-a-thons
Number of poems	31	Someone wrote more then one poem
Number of people who will help organize the event	6	All the team was engaged
Number of photos uploaded to Wikimedia Commons (if applicable): 20	27	Uploads in Commons and others to come

Learning

Projects do not always go according to plan. Sharing what you learned can help you and others plan similar projects in the future. Help the movement learn from your experience by answering the following questions:

Jury meeting on January 3th

What worked well?
- Worked well the idea of having a poetry competition and the enthusiasm. Nothing like this was done before, and discovering that the human been is a natural poet was illuminating.
- The jury: composition and criteria. We involved writers, multimedia experts, literature teachers, poetry competition winners, scientists and co-founders of projects about women writers.
- From the use of language, metaphors, other rhetorical figures it was understood, if it were still necessary, how important school is. It was clear that Wikipedia in Education need to be one of our priority.
- 28 nice poems, a genuine declaration of love for Wikipedia. All the content released with open licenses.
- 27 participants, 14 new users, and some of them already started to edit (are now participating to the current WikiDonne online edit-a-thons).
- A YouTube live on WikiDonne channel.
- Only English as second language of the competition, but also participants from other countries (Germany, US, UK, India, Philippines).
- A very pleasant surprise was the dialectal poetry, we received two poems in local dialect and language as romanesco and ladin (an endangered language).
- Finding a company that - on the same order - printed 25 different background images in DL format.
- A nice memory of this 20th celebration.

What did not work so well?
- Giving physical and fragile gadgets (like ceramic mugs) during a pandemic and in different countries - however much they can be welcomed by the participants - could be a difficult and tiring operation. For that deliveries out of Europe, to prevent the cups from arriving smashed from one continent to another, we opted to shop the gadgets in the local country of the recipient. This made the order more dispersive.
- Planning, designing, production and delivery took much more time that initially prevented.
- After January 1st, when the UK left officially Europe, all the shopping and deliveries from the UK changed: time and costs increased (currently there are customs fees for any product arriving from the UK).
- Then, someone did not take this competition seriously, we had two deleted poems.
- Due to the pandemic, some activities had a delayed time

What would you do differently next time?
- We spent near the amount we estimated, so the money and organization was done precisely, but we have experimented and learned some things that we can review next time.
- It was the first time we gave away mugs, due to this special anniversary which is Wikipedia 20 and which everyone wants. But it is a great commitment, a lot of energy is put into play, and given the particular period we are living, things that cannot be foreseen or of which you have no control can occur.
- They become too many variables to take into account, this experience teaches us that a valid alternative should be giving digital gadgets (vouchers, gift cards etc).
- We didn't want to increase the expense, so we thought of doing some graphic things ourselves, but a graphic designer is needed in that cases.
- Due to the many variables to take into account, more time to finish the report is needed.

Finances

We [can] edit for Wikipedia 20 mug

Grant funds spent

Please describe how much grant money you spent for approved expenses, and tell us what you spent it on.

252,10 €: printing of 28 mugs in Europe (including 22% of VAT)
190,00 €: deliveries in Europe - 23 deliveries to the recipients (including 22% of VAT)
17,60 €: printing & delivery in US - mug and delivery for one recipient
5,26 €: printing & delivery in PH - mug and delivery for one recipient
31,92 €: printing in UK, 25 Postcards printing DL format (25 different background images)
25,32 €: customs costs for printings from UK
9,53 €: postage stamps, sending physical postcards for the prizes
Total: 531,73 €. Here the doc with the division.

Remaining funds

Do you have any remaining grant funds?

Remaining funds have been used or will be used for other approved mission-aligned activities. This use has been requested in writing and approved by WMF.

Yes, 8,27 € are remaining funds.

Anything else

Anything else you want to share about your project?

A pleasant initiative we plan to reproduce in the future.