Grants:Project/Rapid/BorisBahire/Wiki Loves Africa 2021 in Rwanda/Report

Report accepted

This report for a Rapid Grant approved in FY 2020-21 has been reviewed and accepted by the Wikimedia Foundation.

To read the approved grant submission describing the plan for this project, please visit Grants:Project/Rapid/BorisBahire/Wiki Loves Africa 2021 in Rwanda.
You may still comment on this report on its discussion page, or visit the discussion page to read the discussion about this report.
You are welcome to Email rapidgrants at wikimedia dot org at any time if you have questions or concerns about this report.

Goals

Did you meet your goals? Are you happy with how the project went?

Yes, we are happy with how the project was implemented.

Outcome

Please report on your original project targets. Please be sure to review and provide metrics required for Rapid Grants.

Target outcome	Achieved outcome	Explanation
Number of participants <--25	We had 34 participants.	We had about 142% compared to the planned number of participants.
Number of uploaded photos <--300	345 photos were uploaded	We had a strong mobilization that made us reaching up to 115% of the target.
Number of photos used on Wikimedia projects <--30	About 17 photos were used	This was achieved by 57%, it was not fully achieved because of mainly the timeline and most of the participants were busy hunting photos.

Learning

Projects do not always go according to plan. Sharing what you learned can help you and others plan similar projects in the future. Help the movement learn from your experience by answering the following questions:

What worked well?

-->Some participants were supporting each other to get photos related to the theme.
-->We collaborated with some groups of photographers that also helped collecting more photos.

What did not work so well?

-->Getting hospital or medical related photos was challenging for some participants requiring high level permissions.

-->The COVID-19 restrictions and lockdowns in some parts of the country were also challenging and delaying whenever there was a complete lockdown in that region.

-->The photo selection tool (Montage) was challenging and we think that there are some tweaks needed to make for instance, the last round (3) showing up the top winners photos.

What would you do differently next time?

-->Pairing up participants so that they do exchange ideas to be able to take photos that tell stories.
-->First run some short time training to learn basic professional photography skills.

Finances

Grant funds spent

Please describe how much grant money you spent for approved expenses, and tell us what you spent it on.

Project budget table

Category	Item	Quantity	Rate (RWF)	Total (RWF)	Explanation
Pre-Implementation	Radio	1	70,000	70,000	This was used to run a promotion on a local radio station.
	Posters	12	2,000	24,000	This covered the promo posters printing costs.
	SMS	1	15,000	15,000	This SMS costs was used to raise awareness about WLA.
	Graphical designs (Posters & flyers)	1	15,000	15,000	This was used to cover the design for these promo materials.
	Organizing team transport (Logistics)	4	14,500	58,000	This was used for mobility and reach out during the promotion time coordinating the contest logistics.
	Communication (Phone calls)	4	10,000	40,000	This was used to cover communication between the organizing team and to get participants.
Implementation	Internet data for the launch/Day1 Opening	25	9,850	246,250	This covered the internet cost for every participant.
	Photo hunt transportation	1	220,000	220,000	This was used to cover the costs for transportation for WLA participants to be able to reach out to places where they went to take photos.
	Camera hire	6	29,550	177,300	This helped the participants getting good cameras to shoot photos.
	Online uploading (Internet data)	25	7,880	197,000	This was used to cover the internet costs to upload the taken photos.
	Participants certificates	31	3,000	93,000	This covered the cost for designing and printing the appreciation certificates.
	Mass/many images uploader's gift	1	29,550	29,550	This voucher prize was given to the winner of this category.
	Winners Prizes	1	315,200	315,200	1st Prize ($170), 2nd Prize ($100) & 3rd Prize ($50) - All were provided via vouchers cards.
	Judges gifts	1	98,500	98,500	The judges received vouchers cards for the appreciation.
	Closing ceremony (Internet data)	25	9,850	246,250	This covered the internet cost for every participant.
Total: RWF 1,845,050

Remaining funds

Do you have any remaining grant funds?

There are no remaining funds.

Anything else

Anything else you want to share about your project?

We do appreciate the support from WMF and Wiki in Africa, who are the lead organizer who have been providing constant support, and here is the link of the top ten winning photos.

https://commons.wikimedia.org/wiki/Commons:Wiki_Loves_Africa_2021/National_winners#Rwanda