Grants:Project/Creative Commons Finland/Hack4OpenGLAM

statuswithdrawn

Project Grants

Hack4OpenGLAM

summaryOrganizing Hack4OpenGLAM GLAM hackathon during the virtual Creative Commons Global Summit 2021

targetWikimedia Commons, Wikidata, Meta

amount20,100 €

nonprofityes

contact• susanna.anas

gmail.com• toiminnanjohtaja

okf.fi

organization• Creative Commons Finland / Open Knowledge Finland

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created on16:26, 9 February 2021 (UTC)

Friendly space expectations

Preparation for Hack4OpenGLAM is continued under conference grants. If you wish to endorse this project, please head over to Grants:Conference/Creative Commons Finland/Hack4OpenGLAM.

Project idea

What is the problem you're trying to solve?

What problem are you trying to solve by doing this project? This problem should be small enough that you expect it to be completely or mostly resolved by the end of this project. Remember to review the tutorial for tips on how to answer this question.

Incredible collaborative work is done around the world with Wikimedia projects. Established ways of working can be efficiently mobilized across the global network and replicated in other contexts. However, we can identify a need for a common playground for novel ideas across and outside the Wikimedia movement, with participants from communities engaged in culture, technology, heritage, creativity, play, or working with knowledge equity.

For example, the Wikimedia hackathons focus rather strictly on improving the technical framework of the Wikimedia projects. What if the hackable items were not technically oriented and would focus on cultural questions? Also, there are closely related communities with people willing to work together with the Wikimedia platforms and communities. Bringing the communities together will help to jointly explore solutions to new and emerging questions in open knowledge.

What is your solution to this problem?

For the problem you identified in the previous section, briefly describe your how you would like to address this problem. We recognize that there are many ways to solve a problem. We’d like to understand why you chose this particular solution, and why you think it is worth pursuing. Remember to review the tutorial for tips on how to answer this question.

In October 2020, AvoinGLAM arranged the first-ever global Hack4OpenGLAM hackathon as part of the virtual Creative Commons Global Summit. It was an experiment to replace the cancelled in-person Hack4FI GLAM hackathon that was supposed to take place in Helsinki in March 2020. The new global online GLAM hackathon was submitted to the summit as one of the program submissions.

The program started with a 14-hour online workshop day leading up to the summit. During the summit, the participants worked asynchronously on their projects, communicating on a shared Slack. After the summit, the participants convened again for a showcase event.

This year we would like to establish the hackathon as part of the CC Summit program early on. This will give the opportunity for us to engage more participating institutions and creators, and prepare them for collaborating with each other.

Background

AvoinGLAM is joint effort between Creative Commons Finland, Open Knowledge Finland, and Wikimedia Finland to carry out GLAM activities together, starting from the beginning of 2021. As a working group in Open Knowledge Finland, AvoinGLAM has promoted open cultural heritage since 2012 and arranged Hack4FI cultural hackathons since 2015.

The Finnish Creative Commons chapter works within Open Knowledge Finland and is not a legal entity in itself.

Project goals & impact

What are your goals for this project? Your goals should describe the top two or three benefits that will come out of your project. These should be benefits to the Wikimedia projects or Wikimedia communities. They should not be benefits to you individually. Remember to review the tutorial for tips on how to answer this question.

Promote active collaboration among GLAMs and the open community

During your project, what will you do to achieve this goal?

Global reach: The key to attracting global participation is how the message about the event is communicated before the event. In terms of Knowledge Equity, the goal is to attract participation evenly from across the globe. The communication channels of Creative Commons and the Wikimedia community are essential in spreading the word, and the impact can be measured.
Active participation by GLAMs, creators, wikimedians, researchers: The hackathon is structured so that GLAMs as well as creators can start promoting their ideas and engaging in each others’ projects already in the months leading up to the hackathon. We can record the accumulation of participants and activities.
Shared vision: Our goal is to identify and amplify the issues that the returning participants value the most in the collaboration. In the survey we send out, we will ask this.
Embrace diversity: We aim to encourage and promote topics that address questions of Knowledge Equity. Together with the existing participant network, we will identify those topics and communities to engage further. We will support linguistic diversity by announcing the event in several languages, and by allowing the participants to contribute in any language they want. Together with the CC Summit, we wish to exchange experiences on how different language communities can be served during the event. We will keep track of the different messages and their reach, as well as the topics and interest in them in social media.

Once your project is over, how will it continue to positively impact the Wikimedia community or projects?

The project documentation and workshop recordings remain online for reference, and they will assist in connecting between the participants afterwards. The documentation can also serve as an idea bank for replicable projects.
- Hack4OpenGLAM dashboard
- Article in This Month in GLAM and OpenGLAM in Medium
- Video recordings, to be released in the Hack4OpenGLAM Dashboard
Data collected about the data sources and institutions will contribute to broader initiatives, such as the OpenGLAM survey or Wikidata:WikiProject Heritage institutions.
Connections made during the events will facilitate further interaction between the participants.
The project model will be documented in the project page onwiki.

Encourage play and exploration in open cultural heritage

During your project, what will you do to achieve this goal?

Flexible requirements for projects: We aim to cross-pollinate between communities of practice within the broader field of open knowledge. In order to facilitate this, we try to tap into the varied networks of the previous participants to invite and propose different kinds of projects. We encourage experimenting with the formats and configurations for the projects.
Low barrier for participation: There are several ways of being active: Participating in workshops, setting up a hack project, or joining a project by someone else. Contributions may also be lightweight, such as participating in a crowdsourcing drive. The power of example can encourage first-time participants to join. The project dashboard and recordings from the previous hackathon will be helpful in this.

We can record the projects types to capture success in the variety of formats, and include a question in the post-event survey to address the ease of participation.

Once your project is over, how will it continue to positively impact the Wikimedia community or projects?

Creative interplay between participants lets the hard-working volunteers and GLAM professionals imagine what impact their work can have when it comes together with other creative approaches, and build further upon that. This may spark new innovation in the organizations, in the local community, and in the global collaboration. A question in the post-event survey will measure the success in reaching these goals.

Project impact

How will you know if you have met your goals?

See above

Do you have any goals around participation or content?

Are any of your goals related to increasing participation within the Wikimedia movement, or increasing/improving the content on Wikimedia projects? If so, we ask that you look through these three metrics, and include any that are relevant to your project. Please set a numeric target against the metrics, if applicable.

Three shared metrics

Our activities have not directly contributed to Wikimedia projects. To address this issue, we will pay more attention to producing, and not only using and promoting the use of openly licensed content. We will design the registration questions to serve this purpose.

We will request all hackathon participants to create a Wikimedia account.
We will ensure that hackathon participants document their projects onwiki and add at least one openly licensed image to Wikimedia Commons to illustrate it.
We will record the registered data sources and institutions in Wikidata with the participants' permission.

1	Total participants	150
2	Number of newly registered users to Wikimedia projects	50
3	Number of content pages created or improved across all Wikimedia projects	Wikimedia Commons 200 Wikidata 120 Meta 50

Participants

These are the numbers from Hack4OpenGLAM 2020. Our goal is to exceed the numbers where applicable.

	2020	NA	SA	EU	AF	ME	IN	AS	AP	G	2021
Registered participants	104	15	7	64	5	1	8	3	1		150
Number of organizations	68	10	6	41	2	1	6	1	1		80
Number of projects	24	4	1	10	0	0	4	1	0	4	50
Number of data sources	31	3	0	16	0	0	1	2	3	6	50
Number of workshops	10	1	0	7	1	0	1	0	0	0	10
Other program events	5									5	5
Number of Wikimedia-related projects, data sources or workshops	12	1	0	5	1	0	0	1	0	4	20
Languages spoken	31										40

NA – North America
SA – South America
EU – Europe
AF – Africa
ME – Middle East
IN – India
AS – Asia
AP – Australia Pacific
G – Global

Project plan

Activities

Tell us how you'll carry out your project. What will you and other organizers spend your time doing? What will you have done at the end of your project? How will you follow-up with people that are involved with your project?

Engage participants

A post-2020 survey will be carried out with participants of Hack4OpenGLAM 2020 to identify key issues that the participants appreciate with the hackathon and to identify important topics and communities.
A call for participation will be announced for GLAMs, creators, volunteers and student groups.
An online call will be arranged in June to invite new participants to the hackathon.
The collaboration platform will start hosting projects already after the online call.

Platforms and technology

Registration with Google Forms and integration to other software.
Hack4OpenGLAM Dashboard webpage displaying all activity, projects, participants, and documentation.
Collaboration platform in Slack.
Online meeting platform with video recordings in collaboration with the CC Summit.
Program schedule platform in collaboration with the CC Summit.
Wikimedia Commons for documentation.

Events in the program

The workshop day will consist of 10 online workshops, 2 panel discussions and one pitching session.
Facilitated hacking takes place on the collaboration platform during the three days of the summit. Each project can arrange video calls within the platform. Informal daily calls will be arranged for all participants.
Showcase session after the summit displays the results of the hackathon.

Documentation and follow-up

The video recordings and Wikimedia documentation pages will be linked from the Hack4OpenGLAM Dashboard.
A follow-up survey will be conducted after the event.

Tasks

Project coordinator

Prepares and processes the survey for previous participants for identifying topics, creators, GLAMs, and open content together.
Approaches new participants with the help of the existing community.
Prepares the registration process, HackOpenGLAM Dashboard and the collaboration platform together with the developer and the CC Summit.
Prepares the online conferencing platform together with the CC Summit and the media coordinator.
Invites creators and GLAMs using our existing Hack4OpenGLAM channels, as well as those of Wikimedia and Creative Commons, and the networks of the returning participants.
Invites the student group to manage the discussion sessions.
Participates in facilitating the event.
Writes documentation and reports.
Manages the follow-up survey.

Event facilitators

Facilitate idea generation and matchmaking with the participants on the collaboration platform.
Host workshop events.
Guide volunteers to their support roles.

Developer

Further develops the 2020 event dashboard, prepares the logistics for the event in collaboration with the project coordinator.

Project graphic identity

Is created in collaboration with the CC Summit. Complementary design will be needed to accommodate the overall design to the channels that Hack4OpenGLAM uses.

Media coordinator

Manages audiovisual support and documentation.

Volunteers

Technical support in their area of expertise
Code of conduct team
Support for creating wiki pages and uploading content
Facilitate matchmaking
Give support for the users and participants in the projects they represent
Other emerging tasks

Student group

Conduct 2 workshop day kick-off discussion events and the pitching session

Budget

How you will use the funds you are requesting? List bullet points for each expense. (You can create a table later if needed.) Don’t forget to include a total amount, and update this amount in the Probox at the top of your page too!

coordinator 7,000 €
2 facilitators 4,000 €
website developer 2,000 €
media manager 2,000 €
complementary design 1,000 €
software fees 200 €
documentation materials 300 €
Open Knowledge Finland project costs 3,600 €
- project administration
- communications manager
- accounting and payroll
- servers and IT support
- office space

Total amount: 20,100 €

Community engagement

How will you let others in your community know about your project? Why are you targeting a specific audience? How will you engage the community you’re aiming to serve at various points during your project? Community input and participation helps make projects successful.

This project aims to mobilize the whole global OpenGLAM community. All channels in the Wikimedia and Creative Commons networks as well as communication channels among GLAM professionals and education in cultural heritage will be used for promoting the event. Direct discussions will be carried out with OpenGLAM communities in different countries to identify ways in which to contribute.

Get involved

Participants

Please use this section to tell us more about who is working on this project. For each member of the team, please describe any project-related skills, experience, or other background you have that might help contribute to making this idea a success.

This team organized Hack4OpenGLAM in 2020, and most of them have been part of the organizing team of Hack4FI since the beginning. This is the initial team, which may change or be complemented over the course of preparations.

Susanna Ånäs, project coordinator

Susanna Ånäs is GLAM coordinator at Wikimedia Finland, and was in charge of Hack4OpenGLAM in 2020.

Facilitators Tove Ørsted, Tuomas Nolvi

Tove Ørsted is an archivist at Aalto University Archives, and she is a board member at Wikimedia Finland.

Tuomas Nolvi is an archivist at Yle Archives, and he has acted as the contact person for AvoinGLAM.

Tove and Tuomas volunteer in their positions, and we expect to enroll 1–2 facilitators in paid positions towards the event.

Mikael Hannolainen website development

Mikael Hannolainen created the 2020 Hack4OpenGLAM Dashboard.

Ranjit Menon media coordinator

Ranjit Menon took charge of streaming support in the online sessions. He has coordinated similar activities in the mydata.org annual events

Community notification

You are responsible for notifying relevant communities of your proposal, so that they can help you! Depending on your project, notification may be most appropriate on a Village Pump, talk page, mailing list, etc.--> Please paste links below to where relevant communities have been notified of your proposal, and to any other relevant community discussions. Need notification tips?

Endorsements

Do you think this project should be selected for a Project Grant? Please add your name and rationale for endorsing this project below! (Other constructive feedback is welcome on the discussion page).

Conditional Support for this project as long as no proprietary software is used (see talk page). "Software fees" are good if they're going towards free software, bad otherwise. Other than that, I've not reviewed the budget and I don't endorse nor oppose it. I've had the pleasure to participate in some of these hackathons and they're always very nice and well arranged. outreach:GLAM/Newsletter/October 2020/Contents/Finland report shows how they're very good value for money. The Finnish institutions are by now very positive and effective, as illustrated by recent news like https://www.kansalliskirjasto.fi/en/news/imperial-alexander-universitys-doctoral-and-scholarship-theses-from-1828-to-1917-digitised and outreach:GLAM/Newsletter/December 2020/Contents/Finland report, so the ROI tends to be very high. I've also had the pleasure of meeting Tuomas Nolvi in Wikimania Stockholm and it's very nice to see YLE people on board! Nemo 16:11, 10 February 2021 (UTC)
Conditional Support and full agree with Nemo. Corporate business software should not be a norm and only way to access content and interact with others. That was a fairly big oversight in CC Summit IMHO as interface of the web service was not available as app or accessible via mobile phone. Maybe for this activity Hack4OpenGLAM can spin-off from CC Summit if they follow up with same practice. Otherwise good luck and keep up the good work! Zblace (talk) 14:10, 13 February 2021 (UTC)
Support In my role as lead for the GLAM track at the CC Summit, I was surprised by the level and quality of the proposal that Susanna was able to put forward. She did an amazing job with this activity last year, the results were very interesting, and she was able to bring together a very diverse set of participants. I'd suggest that this grant might want to consider asking a bit more of extra money to pay people to give some of the workshops, as a way to support the community that has gathered around some of the GLAM topics (and this is particularly important to ensure diverse participation from other corners of the world). Considering the great work they did last time, I think that with some more time in their hands and with some funding they'll be able to put together an even greater event. Scann (talk) 18:48, 11 February 2021 (UTC)
As someone who participated and was part of the Hack4GLAM 2020, I can vouch for the effectiveness of this project - especially in terms of its potential for global engagement. Medhavigandhi (talk) 12:10, 13 February 2021 (UTC)
Because I am a postgraduate GLAM student that strongly believes in setting up tools for knowledge equity and digital literacy across the globe, and I want to be involved in the journey. Alicemaiarezende (talk) 01:18, 14 February 2021 (UTC)
This initiative promotes and advocates for qualities that are much needed in the digital realm, and especially during the ongoing pandemic. Openness, re-usability, participation and collaboration in digital cultural heritage are of outmost importance and events like the Hack4openGLAM, are a great chance to discuss, reflect and promote upon these concepts. Also it is a superb way to link boost the creative industries, by the new opportunities that are going to be created through the event! 2A02:587:120A:C900:CB2:465B:B9EF:4026 14:26, 15 February 2021 (UTC)
I took part in OpenGLAM hackathons & Open Knowledge Finland activities several years long, so I'm sure that Susanna, Tove, Tuomas will deliver great as always, according to my experience in their activities. 91.152.197.21 21:14, 15 February 2021 (UTC)
As a GLAM professional and digital humanities researcher who participated in Hack4OpenGLAM CC Global Summit 2020, I have been intrigued by the quality of work put into this and the excellent organisation and documentation of the event. It was a convivial experience which opened a space of knowledge sharing and networking that supported substantially the realisation of many open GLAM projects and other cultural initiatives that sought advice towards open practices, among them citizen and community science programmes for cultural heritage in regions worldwide, including the Balkans. Lekseikones (talk) 23:35, 16 February 2021 (UTC)
Support It has been for years that we have been discussing about strengthening the cooperation between existing national GLAM hackathons. It is good to see that the pandemic has been used as an occasion to follow through with this idea. As a long-time organizer of the Swiss Open Cultural Data Hackathon, which also attracted an increasingly international audience last year due to the online format, I am glad to see that one event takes place in spring and the other in fall, which allows for good cross-promotion. --Beat Estermann (talk) 12:17, 21 February 2021 (UTC)