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Grants:Programs/Wikimedia Community Fund/Wikimedia Sverige – Supporting an equitable free knowledge movement by expanding our global initiatives and local fundraising/Yearly Report (2022)

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Yearly Learning Report (Year 1 - 2022)

Report Status: Accepted

Due date: 2023-04-28T00:00:00Z

Funding program: Wikimedia Community Fund

Report type: Yearly Learning Report (for multi-year fund recipients) , reporting year: 2022

Application Yearly Report (2023)

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General information edit

This form is for organizations, groups, or individuals receiving multi-year Wikimedia Community Funds to report on their yearly results.

  • Name of Organization: Wikimedia Sverige
  • Title of Proposal: Wikimedia Sverige – Supporting an equitable free knowledge movement by expanding our global initiatives and local fundraising

Part 1 Understanding your work edit

1. Briefly describe how your proposed activities and strategies were implemented.

In this report we include all of the Chapters activities for 2022 independently of how they were funded as the WCF grant makes up only 50% of this year's funding. Many of our multi-year preparations entered the implementation phase during the year, e.g.:
1. Implementation of our new strategy.
2. The proposed Thematic Hub for Content Partnerships.
  • Helpdesk. Outcome: Int. expert committee established. Ca. 20 requests received from around the world. Concrete support multiple times.
  • Software maintenance for strategic technical tools. Outcome: Reports and maintenance support of three well-used tools and drafting of governance structures for decision-making and financing.
  • International partnerships with IGOs. Outcome: Collaborations with 10 IGOs initiated with uploads and joint activities. WiR opportunities for the movement.
  • Capacity building. Outcome: Launch of a WikiBase installation we call MetaBase. Learning modules to learn.wiki. Conceptualized international exchange program.
  • Strategic data uploads. Outcome: Uploads of data for WLM and WLE + enriching photos with SDC. Focus on content related to Ukraine as it is in immediate danger.
3. Intensified our work by becoming a people's movement.
  • Clarified WMSE's ideology and values.
  • Launched an extensive effort to increase the association's local visibility.
  • Offered more training.
4. Increased efforts around opinion building and legislative matters, with funding from external project grants and donations.
  • Joined an expert council established by the Ministry of Justice in order to discuss copyright exceptions, including FoP.
  • Continued work with European copyright legislation, incl. one of the founding orgs of Wikimedia Europe.
5. Other international initiatives.
  • Applied for project funds together with Wikimedia orgs in EA and CEE, to channel more Swedish project funds internationally.
  • Initiated discussions around financial support to countries under US sanctions.
  • Hired international contractors.

2. Were there any strategies or approaches that you felt were effective in achieving your goals?

Our organizational design centers around small and flexible teams that allows us to work iteratively and quickly adjust our work when we receive new information through our different conversations, surveys and workshops. This flexibility and willingness to work iteratively has also continued to allow us to quickly take on externally funded projects and it has allowed us to take a larger coordinating role in a quickly changing environment.

The association has taken on an ambitious approach with a focus on utilizing its resources into internationally oriented efforts where we take advantage of our high technical sophistication and long-term experience in a number of key areas. We try to position ourselves as an engine that pushes the Wikimedia movement forward in different areas so that we collectively move faster than we would otherwise do. Part of that is that we try to develop new concepts that others can attach themselves to and take ownership of through a federative structure where we provide coordination. This includes for example work with campaigns such as WikiGap, work with Structured data on Commons and Wikidata, large international partnerships, support for international events and applications and software development etc. We believe that we successfully achieved this during the year, even though our work was not finalized.

As an organization we are highly dependent on external funding. We therefore intentionally keep a large portfolio active so that we have initiatives and concepts ready that we can use when a call for funding is launched by a grant giving body. There are of course pros and cons with this approach, but as long as we lack other funding streams this approach continues to serve us well from a grant perspective and keeps the staff and volunteers engaged and interested in the work we do.

3. Would you say that your project had any innovations? Are there things that you did very differently than you have seen them done by others?

See all our Stories and Fail fests that are intended to share innovations that either succeeded or failed: https://se.wikimedia.org/wiki/Verksamhetsberättelse_2022/en. E.g.:
1. Thematic hub: We have reached further than most and are actively sharing experience with other affiliates. Our experiments should help frame the discussions and reduce work needed for other affiliates.
2. Work to establish organizational presence across the country: We have expanded our national efforts to form local communities. We are keen to learn from experience in other countries and to share.
3. Lobbying work: We have formed a number of specialized networks in Sweden around political issues and can share experience and material around it. E.g. OER, copyright legislation etc. We are also involved in international lobbying projects, e.g. towards WIPO.
4. Software development: We are one of the few chapters involved in software development. Both tools but also MediaWiki development, allowing us to innovate with new functions and tools.
5. International contracts: We had contractors from 5 countries working for us, which took innovation in HR processes etc.
6. IGO work: We have worked with IGOs for many years and are scaling the work. These types of partnerships are very unusual in the Movement to date.
7. Accessibility online: We have continued our work with Wikispeech and are engaged in online accessibility discussions at different levels. This is a new set of tools, ways to engage and competencies for the Movement.
8. CRM and Face-to-face (F2F) fundraising: We are developing national fundraising capabilities, using methods that currently no other affiliate actively are using.
9. Project grant applications: A significant part of our funding every year is through external grants. We successfully applied for grants including other Wikimedia affiliates.

10. Structured information through SDC, Wikidata and Wikibase: We worked in a number of ways to make material more searchable and findable.

4. Please describe how different communities participated and/or were informed about your work.

  • WikiGap organized, with 36 WM orgs
  • Joint project with WM Uganda
  • Regular meetings with WMDE, ED group, fundraising group and GLAMwiki network
  • Frequent use of Meta-wiki, blog posts on Diff, posts on social media groups and email lists
  • Overall hub coordination (discussion about the roles in the ecosystem of Regional and Thematic hubs):
    • ESEAP; WikiFranca; CEE; Wikimedia Europe; EARTH; Wider movement at e.g. WM Summit; Presentation at ED meeting; Presentation at strategic meetings; Presentation at GLAMwiki events
  • For Helpdesk:
    • Expert group consists of volunteers representing many parts of the world, with different experiences and expertise: https://w.wiki/6dgr
    • Support requests from the following communities:
      • 18 countries: India, Canada, Sweden, Guinea, Croatia, United Kingdom, Bangladesh, Uganda, South Sudan, Spain, Finland, Italy, United States, Guinea, Peru, Tunisia, Zambia, Egypt
    • Translation support:
      • WMAR
  • For capacity building:
    • Grand Tour of WM:
      • WMDE
      • WMFR
      • WMCZ
      • Multiple others have stated interest to join.
    • WMF, in discussions about learn.wiki
    • WMDE, around MetaBase
  • For IGO:
    • WMF Partnerships Team
    • We have engaged 10 IGOs. All partnerships involve volunteers and staff to ensure that content is used. Volunteers within e.g. energy, health and cultural heritage communities, as well as individual volunteers from about a dozen languages, have been engaged
  • For software:
    • Survey with developers
    • Discussions with multiple chapters, in-depth discussions with WMBR and WMDE
    • Discussions in the ED group about needs and funding
    • Discussion of software needs for WiRs with WREN-network
    • Representatives for the OpenRefine, ISA-tool and Pattypan tools (developers and/or governance representatives)
  • For strategic data:
    • WLM international team
    • WLE international team
    • Communities from the countries from which we have uploaded/improved data

5. Documentation of your impact. Please use the two spaces below to share files and links that help tell your story and impact. This can be documentation that shows your results through testimonies, videos, sound files, images (photos and infographics, etc.) social media posts, dashboards, etc.

  • Upload Documents and Files
  • Here is an additional field to type in URLs.

6. To what extent do you agree with the following statements regarding the work carried out with the support of this Fund? You can choose “not applicable” if your work does not relate to these goals.

Our efforts during the Fund period have helped to...
A. Bring in participants from underrepresented groups Strongly agree
B. Create a more inclusive and connected culture in our community Strongly agree
C. Develop content about underrepresented topics/groups
D. Develop content from underrepresented perspectives Strongly agree
E. Encourage the retention of editors
F. Encourage the retention of organizers Agree
G. Increased participants' feelings of belonging and connection to the movement. Agree

7. Is there anything else you would like to share about how your efforts helped to bring in participants and/or build out content, particularly for underrepresented groups?

A significant part of our activities in 2022 targeted underrepresented groups in different ways:
  • WikiGap: For the fifth year we coordinated the global campaign WikiGap. It is focusing on female biographies and through our partnership with the Swedish Ministry for Foreign Affairs we support local Wikimedia affiliates to partner with local organizations, often engaged in humanitarian rights, often gender issues and LGBTQIA+. They are also provided with a safe venue, free internet etc. to allow them to work effectively.
  • Wikispeech: This initiative to provide a multilingual text-to-speech, built into the Wikimedia platforms, will allow people that cannot read for different reasons to access our content as easily as possible. In 2022 no major development took place, but we focused on increased effectiveness of the tool to reduce costs and increase stability. We also prepared and planned for next steps in 2023-2026, where more people with disabilities will be able to engage effectively. We continued our conversations with disability organizations and prepared to engage a person with reading limitations into the team.
  • Hub work: All initiatives through the hub have a strong focus on content work, and especially to engage underrepresented groups and develop the infrastructure that they need to reduce their workload and provide support when requested.

Part 2: Your main learning edit

8. In your application, you outlined your learning priorities. What did you learn about these areas during this period?

As our application listed 11 learning priorities we have broken out this answer and placed it at https://meta.wikimedia.org/wiki/Grants:Programs/Wikimedia_Community_Fund/Wikimedia_Sverige_%E2%80%93_Supporting_an_equitable_free_knowledge_movement_by_expanding_our_global_initiatives_and_local_fundraising/Yearly_Report_(2022)/Learning_priorities .

9. Did anything unexpected or surprising happen when implementing your activities?

1. Being invited to join an expert group to develop recommendations around Swedish copyright legislation was a positive surprise. This is a continuation of our active work and networking for many years in this area.
2. The continued lack of consistency and certainty around funding for our international work has surprised us. It has increased our belief that we must invest more in national fundraising.
3. The strong interest from different institutions to pay for Wikimedian in Residence positions is an unexpected opportunity.
4. The amount of struggles and costs associated with international hires was surprising. We hope that our experiences can help to reduce the costs for other affiliates.
5. The lack of suitable CRM solutions for an NGO of our size was a surprise and demanded much more work than we originally thought.

10. How do you hope to use this learning? For instance, do you have any new priorities, ideas for activities, or goals for the future?

1. As we improve our understanding of the issues and positions of different groups we will prepare arguments for legislators and the general public and aim to lead the discussion in 2023.
2. We will increase our planned investment in fundraising work to speed things up.
3. We will continue the discussions with the organizations and start to prepare agreements. We will discuss with affiliates on how we can provide training to build our pool of WiR candidates.
4. Most of the material needed is in place. We intend to evaluate the experience from our international contractors and further refine our process.
5. We hope to finalize our decision and start implementation of the system during the first half of 2023.

11. If you were sitting with a friend to tell them one thing about your work during this fund, what would it be (think of inspiring or fascinating moments, tough challenges, interesting anecdotes, or anything that feels important to you)?

12. Please share resources that would be useful to share with other Wikimedia organizations so that they can learn from, adapt or build upon your work. For instance, guides, training material, presentations, work processes, or any other material the team has created to document and transfer knowledge about your work and can be useful for others. Please share any specific resources that you are creating, adapting/contextualizing in ways that are unique to your context (i.e. training material).

  • Upload Documents and Files
  • Here is an additional field to type in URLs.

Part 3: Metrics for Year 1 edit

13a. Open and additional metrics data

Open Metrics
Open Metrics Description Target Results Comments Methodology
N/A N/A N/A N/A N/A N/A
N/A N/A N/A N/A N/A N/A
N/A N/A N/A N/A N/A N/A
N/A N/A N/A N/A N/A N/A
N/A N/A N/A N/A N/A N/A
Additional Metrics
Additional Metrics Description Target Results Comments Methodology
Number of editors that continue to participate/retained after activities N/A N/A N/A N/A N/A
Number of organizers that continue to participate/retained after activities N/A N/A N/A N/A N/A
Number of strategic partnerships that contribute to longer term growth, diversity and sustainability N/A N/A N/A N/A N/A
Feedback from participants on effective strategies for attracting and retaining contributors N/A N/A N/A N/A N/A
Diversity of participants brought in by grantees N/A N/A N/A N/A N/A
Number of people reached through social media publications N/A N/A N/A N/A N/A
Number of activities developed N/A N/A N/A N/A N/A
Number of volunteer hours We will survey all of the volunteers that have contributed to the organization’s work.

If a response is missing and can not be compiled in time for the report, the average for that type of volunteer activity will be used as a proxy.

We have not systematically collected this data previously. 2022 will form the baseline. Therefore 0 is added as the target (even though we of course will aim for the number to be as high as possible).

0 1048 2022 forms the baseline for later year comparisons. A record is kept of which volunteers are involved in which activities. The volunteers are then asked to estimate the hours. If a response is missing an estimate is set for them based on similar activities from previous years.

13b. Additional core metrics data.

Core Metrics Summary
Core metrics Description Target Results Comments Methodology
Number of participants The number of people who attend your events, programs or activities, either in person or virtually. This definition does not include people organizing activities, social media followers, donors, or others not participating directly.

The aggregated number is not for unique participants, but for each event they are unique. For each individual event we compile Global Metrics and aggregate them with a bot twice per year.

The total number of participants in all of our activities: 3,000 with currently funded plans. 5,000 if the entire budget is secured. The expectation is that Covid-19 will limit what activities we can organize for at least half the year.

5000 3217 This metric did not reach its target.

A delayed launch of the project of Wikipedia for all of Sweden meant that fewer events than planned occurred before the turn of the year, resulting in fewer participants. This loss was partially offset by the large participation in the global WikiGap campaign. The project Content partnerships support also ran fewer events focused on broadly informing about our activities. As the new Wikispeech project was not launched during the year, the project did not engage any participants.

The aggregated number is not for unique participants, but for each event they are unique. For each individual event we compile Core Metrics and aggregate them with a bot twice per year. The underlying tools depend on the type of event.

Main tools: Manual counting / programs & events dashboard.

Number of editors The number of participants that have contributed with edits to one of the Wikimedia platforms, as part of one of our activities. This is measured e.g. by them being added to the Programs & Events Dashboard or signing up on a contest page.

For each individual event we compile Global Metrics and collate them with a bot twice per year.

The total number of editors in all of our activities: 600 with currently funded plans. 900 if the entire budget is secured.

The expectation is that Covid-19 will limit what activities we can organize for at least half the year.

900 1542 This metric reached its target.

The initial events that were held within Wikipedia for all of Sweden did not focus on editing; this type of events will start in 2023. This loss was compensated by the large involvement in WikiGap which, despite difficulties in acquiring metrics, exceeded our expectations regarding for example the number of contributors. In the project Content partnerships support, none of the activities we carried out focused on engaging with the material we had helped to make available. Instead, we saw an increased engagement among the contributors we reached through Wikipedia in education.

For each individual event we compile Core Metrics and collate them with a bot twice per year. The underlying tools depend on the type of event.

Main tools: Manual counting / programs & events dashboard / WikiLoves / PetScan.

Number of organizers The number of organizers and volunteers involved in organizing an event. In this metric only the people that have not already been added to Total participants are included.

We will collect data on the self-stated gender of the organizers, with a goal that men, women and others should be well represented, with no group constituting more than 50%.

For each individual event we compile Global Metrics and collate them with a bot twice per year.

The total number of organizers in all of our activities: 200 with currently funded plans. 300 if the entire budget is secured.

300 376 This metric reached its target.

A delayed launch of the project of Wikipedia for all of Sweden meant local organizers could not be engaged during 2022. This loss was compensated by the large number of activities arranged by other organizations within the framework of the global WikiGap campaign.

For each individual event we compile Core Metrics and collate them with a bot twice per year. The underlying tools depend on the type of event.

We additionally collect data on the self-stated gender of the organizers. Main tools: Manual counting / programs & events dashboard.

Number of new content contributions per Wikimedia project
Wikimedia Project Description Target Results Comments Methodology
Wikipedia A content page is an article on any Wikipedia project.

The metric focuses on the number of unique content pages created or improved, not the amount of edits to each page.

15000 15251 This metric reached its target.

The majority of the contributions originated from the WikiGap campaign. The projects GLAM and Wikipedia in education contributed to the fulfillment of the goal as well.

A content page is an article on any Wikipedia project.

The metric focuses on the number of unique content pages created or improved, not the amount of edits to each page. Main tools: Manual counting / Quarry / programs & events dashboard.

Wikimedia Commons A content page is a Media file page or Data page on Wikimedia Commons.

The metric focuses on the number of unique content pages created or improved, not the amount of edits to each page.

500000 804134 This metric reached its target, exceeding our expectations.

Content partnerships support was the dominant source of contributions, but Wikidata for authority control also resulted in an unexpectedly large number of contributions. GLAM, WikiGap, Community support and Wiki Loves also contributed to the fulfillment of the goal.

A content page is a Media file page or Data page on Wikimedia Commons.

The metric focuses on the number of unique content pages created or improved, not the amount of edits to each page. Main tools: Manual counting / PetScan / Quarry / WCQS / programs & events dashboard / WikiLoves.

Wikidata A content page is an Item or a Lexeme on Wikidata.

The metric focuses on the number of unique content pages created or improved, not the amount of edits to each page.

30000 91152 This metric reached its target, exceeding our expectations by trippeling the target.

Wikidata for authority control, the expected source of most of the contributions, delivered more than expected, but the big surprise was WikiGap where some of the organized activities had Wikidata as a focus and turned out to be very productive.

A content page is an Item or a Lexeme on Wikidata.

The metric focuses on the number of unique content pages created or improved, not the amount of edits to each page. Main tools: Manual counting / Quarry / programs & events dashboard.

N/A N/A N/A N/A N/A N/A
N/A N/A N/A N/A N/A N/A

14. Were there any metrics in your proposal that you could not collect or that you had to change?

No

15. If you have any difficulties collecting data to measure your results, please describe and add any recommendations on how to address them in the future.

Volunteer hours: While the involved volunteers and the number of activities they contributed to was fairly well documented the actual hours still rely heavily on our estimates. For 2023 we want a more systematic approach to gathering the self-reported hours.

Core Metrics: For events where we support an organization or a group of volunteers (e.g. WikiGap) it has at times been hard to get metrics afterwards. To address this we should more clearly communicate the need for metrics and their importance. We should also look at providing support around how to use the metrics tools.

Core metrics: To simplify the processing of the metrics around organizers we updated our definition for 2023 to allow for organizers to also be counted as participants and therefore as editors when appropriate.

16. Use this space to link or upload any additional documents that would be useful to understand your data collection (e.g., dashboards, surveys you have carried out, communications material, training material, etc).

  • Upload Documents and Files
  • Here is an additional field to type in URLs.

Part 4: Organizational capacities & partnerships edit

17. Organizational Capacity

Organizational capacity dimension
A. Financial capacity and management This has grown over the last year, the capacity is high
B. Conflict management or transformation This has grown over the last year, the capacity is high
C. Leadership (i.e growing in potential leaders, leadership that fit organizational needs and values) This has grown over the last year, the capacity is high
D. Partnership building This has grown over the last year, the capacity is high
E. Strategic planning This has grown over the last year, the capacity is high
F. Program design, implementation, and management This has grown over the last year, the capacity is high
G. Scoping and testing new approaches, innovation This has grown over the last year, the capacity is high
H. Recruiting new contributors (volunteer) This capacity has grown but it should be further developed
I. Support and growth path for different types of contributors (volunteers) This capacity has grown but it should be further developed
J. Governance This has grown over the last year, the capacity is high
K. Communications, marketing, and social media This capacity has grown but it should be further developed
L. Staffing - hiring, monitoring, supporting in the areas needed for program implementation and sustainability This has grown over the last year, the capacity is high
M. On-wiki technical skills This has grown over the last year, the capacity is high
N. Accessing and using data This has grown over the last year, the capacity is high
O. Evaluating and learning from our work This has grown over the last year, the capacity is high
P. Communicating and sharing what we learn with our peers and other stakeholders
N/A
N/A

17a. Which of the following factors most helped you to build capacities? Please pick a MAXIMUM of the three most relevant factors.

Formal training provided from outside the Wikimedia Movement, Peer to peer learning with other community members in conferences/events, Using capacity building/training resources online from sources WITHIN the Wikimedia Movement

17b. Which of the following factors hindered your ability to build capacities? Please pick a MAXIMUM of the three most relevant factors.

Lack of staff time to participate in capacity building/training, Lack of volunteer time to participate in capacity building/training, Lack of training that fits contextual needs and interests

18. Is there anything else you would like to share about how your organizational capacity has grown, and areas where you require support?

In 2022 we had our first non-European contractor and also increased the number of total contractors internationally to five. This has increased our capacity to scale the team significantly. The HR team at WMF was helpful in providing insights and suggestions for platforms to use. For details, see https://w.wiki/6dqJ

We have enabled more roles to work outside the office if they prefer by digitizing nearly all of our process. This allows for a highly distributed team. For details, see https://w.wiki/6dqK

We have continued to improve our capacity around crisis management. For details, see https://w.wiki/6dqM

19. Partnerships over the funding period.

Over the fund period...
A. We built strategic partnerships with other institutions or groups that will help us grow in the medium term (3 year time frame) Strongly agree
B. The partnerships we built with other institutions or groups helped to bring in more contributors from underrepresented groups Strongly agree
C. The partnerships we built with other institutions or groups helped to build out more content on underrepresented topics/groups Strongly agree

19a. Which of the following factors most helped you to build partnerships? Please pick a MAXIMUM of the three most relevant factors.

Permanent staff outreach, Volunteers from our communities, Partners proactive interest

19b. Which of the following factors hindered your ability to build partnerships? Please pick a MAXIMUM of the three most relevant factors.

Lack of staff to conduct outreach to new strategic partners, Lack of staff capacity to respond to partners interested in working with us, Other

20. Please share your learning about strategies to build partnerships with other institutions and groups and any other learning about working with partners?

The larger the partner, the more bureaucracy is involved. Start small with pilots to understand each other and see if the partnership is worth the effort.

You build trust by showing that you deliver on what you have agreed upon. Ensure that you do not agree on things you are not certain you can deliver on.

For a partnership to feel good in the long run, the partner needs to understand how Wikipedia and the community works. Take the time to meet with them multiple times, offer training. You should let the collaboration take its time to develop to make sure you share the same understanding.

When key tools used for e.g. sharing materials or report statistics don’t work this can seriously damage the relationship with the partner organization and the confidence in the Wikimedia movement.

Part 5: Sense of belonging and collaboration edit

21. What would it mean for your organization to feel a sense of belonging to the Wikimedia or free knowledge movement?

For us a sense of belonging means that our organization has found a clear role in the international movement where we can provide meaningful work that is mutually beneficial. This role must receive recognition, commitments, appreciation and support from other parts of the community. For this the available resources must be provided and done so in a respectful and supportive way, rather than competitive and with a power dynamic that is unequal.

22. How has your (for individual grantees) or your group/organization’s (for organizational grantees) sense of belonging to the Wikimedia or free knowledge movement changed over the fund period?

Stayed the same

23. If you would like to, please share why it has changed in this way.

Our sense of belonging has increased amongst international volunteers and Wikimedia affiliates and we have deepened our collaboration with multiple affiliates.

However, our engagement and positive interaction with the WMF used to be significantly stronger in previous years. We find this reduction in coordination and exchange to be very unfortunate, and hope that it can be resumed in 2023.

24. How has your group/organization’s sense of personal investment in the Wikimedia or free knowledge movement changed over the fund period?

Increased significantly

25. If you would like to, please share why it has changed in this way.

We have increased our work internationally in a number of areas. Percentage wise of our budget the share our international work adds up to is the highest it has ever been.

26. Are there other movements besides the Wikimedia or free knowledge movement that play a central role in your motivation to contribute to Wikimedia projects? (for example, Black Lives Matter, Feminist movement, Climate Justice, or other activism spaces) If so, please describe it below.

N/A

Supporting Peer Learning and Collaboration edit

We are interested in better supporting peer learning and collaboration in the movement.

27. Have you shared these results with Wikimedia affiliates or community members?

Yes

27a. Please describe how you have already shared them. Would you like to do more sharing, and if so how?

See answer to question 29.

We also update GLAMwiki newsletter monthly, share info on email lists and in social media groups. We write blog posts for an international audience on our blog and on Diff. We also update Meta-Wiki frequently.

Every year we dedicate significant funding to participate in international Wikimedia events and present our work and to learn from others. In 2022 we partly funded the 2022 European GLAMwiki Coordinators meeting in the Czech Republic, where we participated with three representatives.

We also regularly meet with other organizations promoting free knowledge such as Centrum Cyfrowe, Communia, Creative Commons etc. and try to share their work within the Wikimedia movement ongoingly (mainly through direct conversations with relevant individuals).

Since 2019 we further ensure that our Annual Report is prepared in such a way as to be easy to read and to extract learnings from (through our use of Stories and Fail fests). Since 2020 we have also ensured that the Annual report is translatable and translated into English.

28. How often do you currently share what you have learned with other Wikimedia Foundation grantees, and learn from them?

We do this regularly (at least once a month)

29. How does your organization currently share mutual learning with other grantees?

We participate in a number of regular meetings organized by different actors within the Movement, e.g. ED meetings, Affiliate Chairpersons meetings, GLAMwiki meetings, WREN meetings, around the implementation of the strategic recommendations, Wikimedia Europe & Friends meetings, the Wikimania Committee etc. We have regular meetings with a number of affiliates.

We have a number of very active Wikimedians from around the world that have moved to Sweden the last few years and we are meeting with them as well.

We also frequently meet with a number of WMF staff members to discuss areas of joint interest (as we are working a lot internationally this is very important to us).

Part 6: Financial reporting and compliance edit

30. Please state the total amount spent in your local currency.

7162706

31. Local currency type

SEK

32. Please report the funds received and spending in the currency of your fund.

  • Upload Documents, Templates, and Files.
  • Report funds received and spent, if template not used.
For the official Annual Report incl. Finances see the following (in Swedish) : https://se.wikimedia.org/wiki/Fil:%C3%85rsredovisning_2022,_Wikimedia_Sverige.pdf

33. If you have not already done so in your budget report, please provide information on changes in the budget in relation to your original proposal.

WMSE revised its budget during the year. In the previous document a comparison of the result to both the original and the revised budgets are provided. The revised budget was a result of a few larger changes in expected project grants (see below) as well as a revision of the staff costs due to a previous underestimation of the associated non-salary costs.

WMSE raised less funds from donations and membership fees than budgeted, this was a result of a change in direction during the year where we decided to postpone our experimental fundraising initiatives. We also secured less project grants than budgeted. This was a result of one large grant (Wikipedia for all of Sweden) starting later in the year, another large grant application being postponed one year (Wikispeech) and several smaller grants being withdrawn or not receiving financing. We also slowed down our work around the Thematic hub to ensure some funds are left for this during 2023 as the future funding around these initiatives is unclear. We did however see an increase in the income from the financial returns on the inheritance we received in 2021 as well as from our consultancy work.

As a result of securing less funding for project grants we also had a reduction in some of the associated project costs as projects were reduced in size or cut. This is particularly visible in the programmatic areas Use and Community. At the same time we saw cost increases as a result of having to move offices as our previous coworking space was closed down and we lost our heavily discounted office spaces. We also saw a need in investing time on a few initiatives aimed at making the association more sustainable in the long term. These include: simplifying our technical infrastructure, preparing for an investment in a better system for managing donors and members and in implementing the strategic recommendations for the Chapter. All of these initiatives brought with them increased costs which could not be covered by external grants.

The difference in the reduction of revenue to the reductions in cost were financed by a drastic reduction in the funds being set aside for building up a financial reserve. The result for the year, and addition to the reserves, was 13,273 SEK.

34. Do you have any unspent funds from the Fund?

34a. Please list the amount and currency you did not use and explain why.

N/A

34b. What are you planning to do with the underspent funds?

N/A

34c. Please provide details of hope to spend these funds.

N/A

35. Are you in compliance with the terms outlined in the fund agreement?

As required in the fund agreement, please report any deviations from your fund proposal here. Note that, among other things, any changes must be consistent with our WMF mission, must be for charitable purposes as defined in the grant agreement, and must otherwise comply with the grant agreement.

36. Are you in compliance with all applicable laws and regulations as outlined in the grant agreement?

Yes

37. Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Funds as outlined in the grant agreement? In summary, this is to confirm that the funds were used in alignment with the WMF mission and for charitable/nonprofit/educational purposes.

Yes

38. If you have additional recommendations or reflections that don’t fit into the above sections, please write them here.

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